Many of us are faced with a lack of time for everyday tasks. Especially often those people who do not know how to organize their day complain about the shortage of hours in the day. This happens because not everyone knows how to clearly plan the schedule of work and rest.
For those whose business remains unfinished or for which they have to sacrifice hours of rest, the time has come to “optimize” their lives. If your activity is chaotic and emergency, you should get acquainted with a term such as time management.
This concept arose relatively recently, but has already become an effective tool in the successful conduct of business and professional activities. Time management technology (as the English name “time management” is translated) teaches you to correctly manage the number of hours that each of us has. This concept includes planning a to-do list, setting specific goals, analyzing the time spent and, most importantly, setting priorities.
Indeed, how to organize your day, if you do not distribute the tasks according to their importance?
Stephen Covey, author of The 7 Skills of Highly Effective People, suggests analyzing daily activities and putting them in 4 corners of a square:
- important - urgent;
- important - non-urgent;
- unimportant - urgent;
- unimportant - non-urgent.
Covey’s rule is: “Do what you need to do first.” He considers the matters from the second square as priority: self-development, planning, implementation of current affairs.
Many books on time management are based on the postulates of the worldwide popular Dr. Covey book.
So, after you have decided what needs to be done first, make a flexible plan for the coming week. Cross off each completed task from the list, as a clear reduction in the volume of work will bring you pleasure and inspire for new labor achievements.
Do not forget that the correct distribution of time includes rest and communication with family. Before organizing your day, think about how many hours you can leave for personal needs. No matter how important your work and business are, remember that people who do not know how to relax in the circle of relatives and friends quickly “burn out” and their activity becomes ineffective.
Another secret of time management is the ability to delegate authority. For example, if you don’t have enough time to carry out important work, then things that your subordinates can handle should be “handed over” in time. Often, company leaders (or even simple housewives) do not cope with their duties, as they are busy with work that can be successfully delegated to others. If you want to know how to organize your day, analyze for possible delegation the entire list of your duties in accordance with the time and forces at your disposal.
And the last piece of advice: those of us who do know exactly what the ultimate goal of his work is best at managing the daily workflow. In other words, motivation is the key to your success!