Despite the fact that the means of communication on the Internet are progressing, to this day one of the most popular and significant is communication by e-mail. This method of communication has existed for a long time, but new users appear on the Web who are not familiar with it, and therefore they are in search of instructions for working with e-mail.
Email
This type of communication on the Web appeared back in 1965, when the first Mail program for sending text messages was created. The principle of email is similar to that in real. The same minuses and pluses, familiar terms. The main advantages of this method of communication are simplicity and sufficient reliability (for a reason, it is still the most common and generally accepted to this day).
Create Box
First of all, in order to send an email, you will need your own mailbox. Getting it is quite simple, but already at this point, many are lost. The email address (box) is the name (user-selected), the @ symbol, and the domain (example: your-name @ domain-name). In order to get such an address, you need to contact one of the mail services offering similar services. There are many, but there are a number of popular ones, such as:
- Gmail developed by Google (widely used around the world).
- Yahoo Mail is one of the divisions of Yahoo (mainly used in the West).
- Mail.ru is a domestic mail service.
Each service offers a simple registration procedure. Each one also has a number of features, but the idea and the main functionality are identical.
If you own an Apple device or Android smartphone, then you probably already have your mailing address. So, both systems are asked to register already at the stage of inclusion. On Apple devices, this is the address of someone@icloud.com format, on Android, Google mailboxes of someone@gmail.com format are created. Pay attention to this.
Possible problems and warnings
After creating your box and starting work, be careful. Despite the fact that modern mail services are pretty well protected, it is quite possible that you will have to face a spam attack, various advertising, as well as scammers. Mail is not an encrypted method of communication on the Web, and therefore, before sending an email, make sure that you do not indicate important information in it (credit card codes, logins and passwords, other confidential information).
Using email clients
If you actively use mail or plan to do this, then for convenience you can get a specialized program. Typically, these are already on the system, for example, Outlook on Windows or Mail on Mac OS X and iOS. In this case, it is enough to open the program and enter the data of your mailbox (previously registered on the Web). This is especially true on mobile devices. Mobile email clients are convenient to use, as you can write an email right on the go and receive a notification of a new message too.
Popular customers:
- Thunderbird is a cross-platform client that runs on almost all operating systems.
- Outlook is a client developed by Microsoft. It can be installed on Windows, as well as on all mobile systems.
How to write an email?
After completing the registration procedure and entering the interface of the postal service, find and click the “Write a letter” or “New letter” button. You will see a series of lines that should be completed before sending an email.
The first column is “Recipient” or “To”: here you should indicate the email address of the person to whom you want to send a letter (there may be several recipients, they can be alternated, leaving spaces).
It is necessary to indicate the subject of the letter below, this is what the recipient will first encounter before he sees the text of the letter.
Below is the text box. Here we write everything that we want to say in the letter (if necessary, you can also attach files, but not all services provide such an opportunity).
That's all, just click the "Send" button, and the letter will go to the addressee.
How to write an email?
As with regular mail, you need to understand who and what you write. In this regard, there are a number of rules and even postal etiquette. It’s one thing when you write a letter to a close friend or relatives - you can indicate anything in it, choose any topic, add emoticons, use the familiar slang and Internet abbreviations. Another thing is business correspondence, because it should be restrained and take into account a number of design issues.
How to write an email to a boss, work colleague or teacher? Start with the topic: it should be not only brief, but also as informative as possible. If it is related to work, then clarify this in the subject (example: problem with project No. 34). Do not leave this field blank.
If this letter is to the boss, an unfamiliar colleague or a complete stranger, then you should start with an official greeting. As a rule, the appeal “Dear” is sufficient and the name (surname and patronymic at the discretion).
When expressing thoughts, try to provide as much information as possible and keep within the minimum amount of text. Still, you write on the case, which means that it makes no sense to write everything on three sheets and crouch in front of the recipient. At the same time, do not use excessive abbreviations if they are not related to work (the use of abbreviations is not forbidden). Slang and emoticons are banned, this is obvious.
Do not neglect literacy. An important feature of emails is that they can be more voluminous than, for example, SMS. You have time to double-check everything. Your letter should be clear and competent.
The final part of the letter is your signature. There are several options, but the main and win-win - “Sincerely, (after the indent and indicate your name and surname).” Often more complex and informative signatures are used, which indicate the place of work, position, photo, telephones and other means of communication It all depends on the company’s policy, your position, and generally desire. Do not leave a signature: “Sent from iPhone” - this is already bad news.
Instead of a conclusion
That's all, this is a series of simple rules that will help you understand how to write an email without wasting time and nerves. In addition, now you will not find yourself in an absurd situation, and your letters will certainly be read and delivered.