At each enterprise at any level, there must be a management link coordinating the activities of the entire enterprise as a whole. Without such specialists, proper functioning of no more or less large organization is impossible.
What is administration?
Administration is the control of the enterprise, its individual divisions and personnel units. This process is carried out by managers, specialists, executives of the administrative apparatus, usually consisting of an organization at the top level.
Administration is the process of
managing a person as a unit of personnel in an enterprise, that is, he is not considered a person. The subject controls the object of administration for the proper implementation of the rules prescribed by the internal regulations of the organization.
Administration Tasks
Administration as an organizational and methodological process is aimed at providing the administrator and his assistants with a set of certain standards of action for enterprise personnel, such as:
- provisions establishing the rights of workers;
- restrictions on their activities;
- staff responsibilities;
- procedures performed by them and in relation to them.
The main tasks of administration are elements of a complex system of organizing the activities of personnel.
The administrative subject performs the following tasks:
- management of the organization as a whole;
- regulation of the rights and powers of ordinary staff and management personnel;
- control over the performance of all tasks assigned to the staff;
- resource management, both human and financial;
- regulation of the work of specialists;
- organization of paperwork and workflow;
- informational support of leading processes.
Administration Resources
Administration is a set of sequential actions that the administrator carries out using certain resources:
- the rules for the formation of subjects and objects of management as separate elements of a single organizational system;
- procedures for constructing managerial processes in the form of cycles and sequences;
- regulations of functions assigned to a certain position;
- forms of relationships within the structure of the organization;
- management implementation procedures, its construction, justification and development.
Administration Functions
The administrator has the following functions:
- ensure stability and certainty in the functioning, content, composition and construction of all organizational units;
- create and promote a rigorous, focused organization;
- provide a universal approach to administration and existence in real market conditions;
- unify forms of interaction with external business partners;
- provide the necessary transformation within the organization.
Administration in the process of enterprise management is most often manifested by the following procedures:
- development of a model of interaction between units;
- designation of organization goals and ensuring their implementation;
- distribution of functions between employees;
- planning of the management process, as well as its phased implementation.
What is the difference between an administrator and a manager
Concepts such as management and administration are very close to each other, and very often incompetent people confuse one another. But this is fundamentally wrong, although they both imply the management of an enterprise, department, or state.
Administration is the actions of the corresponding employee aimed at monitoring the detailed implementation of tasks, orders, deliveries, schedules, plans, criteria, that is, taking into account every little thing that ensures the success of the enterprise.
Management is, first of all, motivation of the enterprise personnel to ensure the best result of its functioning.
The manager has much more rights, unlike the administrator, his responsibility is higher, and, therefore, the scope of responsibilities is much wider. His authority includes making decisions that may affect the reputation and condition of the company.
The administrator performs most of the applied functions: controls the execution of tasks by employees, organizes labor activities, communicates with clients. In general, it implements executive orders for lower-ranking employees.
To bring extreme clarity, it is worth identifying the main distinguishing features of the manager and administrator:
- Education. The manager must have a university diploma, and the administrator has enough secondary or vocational education.
- Credentials. The administrator is limited by clear instructions and regulations, and the manager is provided with a wider range of both duties and rights.
- Personal qualities. The administrator is required attentiveness, diligence and discipline, and the manager must be decisive, creative and proactive.
Thus, we can conclude that administration is the implementation of clear instructions from the manual to control the actions of ordinary personnel and individual units.