Work or services that are performed and provided by contractors, based on tenders, can take place in the activities of any company almost daily. For example, the selection of a contractor for construction work or a supplier of building materials for a particular region is carried out on the most favorable conditions for the same territory. Due to the quality selection of the contractor, the behavior, for example, the reconstruction of any significant building will contribute to the implementation of the development program of any city or region (and possibly the country as a whole).
For budgetary structures, the selection of a contractor to carry out certain works is mandatory through a tender procedure. At the same time, today in the modern world of business and deception, some heads of even small firms, who are quite serious about the indicators of economic efficiency of the enterprise, often choose tender. Thanks to their implementation, the choice is made of the best offer for construction work, or the laying of roads, or the supply of a certain range of goods. And what is important in this situation is the optimal price.
How to participate in tenders is stipulated in the relevant legislative acts. The same regulatory documents prescribe the forms of tender (open and closed), the algorithm for their conduct (one or two stages). The tendering procedure itself, in general, is standard and provides for the implementation of a certain procedure:
- Printing an announcement on conducting tenders in an official publishing house, where it is directly indicated how to take part in the tender. This announcement is subject to mandatory publication on the relevant websites.
- Preparation of a package of tender documentation, which will be provided to bidders upon their written request.
- Tendering on the proposals received within the deadline indicated in the announcement. After a certain period of time established by law, a winner is selected whose proposal meets the requirements of the documentation and contains the best conditions for the performance of work or services, or the delivery of certain goods. The result of the tender is the conclusion of an agreement with such a winner. However, all proposals of the applicants may be rejected due to any inaccuracies in the documentation.
Thus, having studied in detail the relevant regulatory document, and following a clear algorithm for conducting tender, any business entity can answer the question "How to participate in tenders?" And how to provide all the necessary documents correctly and in full.
That is why it is necessary to dwell in more detail at the third stage of the tender. For holding a meeting of the tender committee, the necessary number of participants (at least two) is required. These participants must provide documents for participation in the tender, consisting of a standard list, namely:
- a document that confirms the authority of the person representing the interests of the participant (power of attorney or the protocol of the company on appointment);
- a copy of the license, which is necessary for a certain type of work, certified in the prescribed manner;
- a copy of the balance sheet for the period preceding the auction, also certified;
- when selecting a supplier, certified copies of certificates for these goods must be provided;
- documents confirming the applicant’s experience in this field of services (photographs or prints);
- recommendations of local authorities, where work was carried out earlier under the state order, as well as recommendations of other enterprises;
- an inventory of the documents provided;
Perhaps the addition of the list of documents to others by decision of the tender committee.
How to participate in tenders correctly is decided by the relevant regulatory document that governs the creation of a tender committee to conduct the entire tender procedure at the enterprise. Its composition must necessarily include representatives of the legal service, who, in case of filing complaints to the tender committee or contesting the results of tenders in court, must give their advice and conclusions.
In order to avoid misunderstandings that entail additional monetary costs, private firms seek help from specialized consulting companies that are registered in sufficient numbers today. Representatives of these companies will not only tell you how to participate in tenders, but also help in the preparation of relevant documents.