Finding a job suitable for yourself today is not easy. After all, it should not only help support itself and its family, but also allow it to be realized as a professional in its field. Yes, and most job seekers who wish to get an official job expect to receive a full social package and related benefits. Among the available vacancies, the position of a procurement specialist is often found. What are these employees doing? What enterprises do they need? What responsibilities should this specialist fulfill? Is it necessary to get a full higher education for this or is it enough to take courses? Procurement Specialist - a vacancy that is now popular. Therefore, further in the article the answers to the above questions will be considered.
Document essence
What is the job description of a procurement specialist ? This is a special internal document of a certain organization, which clearly and clearly sets out the basic requirements for the applicant for this position, describes the range of all his professional duties, as well as official rights, the framework that determines the degree of his responsibility for neglected work. Its presence is compulsory in any enterprise in which the position of "procurement specialist" exists. The responsibilities of the employee must be properly defined so that his function is implemented in the company as expected. What is the last one?
Specialist functions
Despite the fact that the position in question appeared relatively recently, the professional standard "Procurement Specialist" is fully formed and contains stringent requirements. After all, such employees were required earlier. For example, similar professional functions were performed by employees enrolled in the staff of enterprises and production organizations. Then such a position had a different name: logistics engineer.
So, what does the work of a "procurement specialist" mean? In short, without revealing to the reader the many nuances of professional duties that reflect the characteristics of the labor activity and production of a certain company, the main task of such an employee is to permanently provide the organization with any necessary materials or goods.
The general function, which reflects the professional standard “Procurement Specialist”, (namely, providing the enterprise with the necessary inventory for its proper functioning), among other things, includes a rather large number of indirect responsibilities, such as analyzing the actual quality ratio products offered by suppliers and their market value.
Purpose and structure
Namely job description, as already noted above, is one of two main documents (the second is a labor contract concluded with an employee), which determine what a procurement specialist should fulfill in the course of his labor activity. The formation of this document is the primary task of the management, because, according to current legislation, an employee cannot fulfill any duties other than those that were clearly described in the contract that he concluded during the employment process. And this document, as a rule, makes a link in the indicated place, urging you to refer to the job description. That is why many experts give her such attention.
What should the job description of the specialist in question look like? It is important that it be compiled in accordance with the standards and forms that are accepted in the region. So, the document in question should be drafted in such a way that it necessarily contains the following sections:
- The first section is fully devoted to data on the approval and approval of the text of this document directly. To do this, everyone who participated in these processes should record this fact by putting their personal signatures with their transcripts, as well as indicate the corresponding dates. As a rule, the legal department, the human resources department , as well as the unit directly to which a certain employee will belong, take part in the coordination.
- In the next section, you must list all the relevant requirements for the candidate for the position in question. They should describe in detail the required education, knowledge and practical skills, the necessary work experience, as well as age and other features that may apply to this particular position. In addition, a full list of all documentation (including both internal acts of the company and legislative acts of national importance) should be given, which a new employee will need to carefully read. And also the section under consideration describes the position in the general staff list, the procedure and conditions for accepting a candidate for a job, the dismissal mechanism, or the replacement of an employee for the duration of his non-long absence. It is important to indicate the immediate supervisor of the new employee.
- In the main section of the instruction in question, it is necessary to list everything that is expected from the employee in the course of his professional activity (all his duties, as well as rights). The more accurately the duties of a specialist are described in the instructions, the more likely it is that the work will be performed in the correct way, which will benefit the enterprise. Rights are inextricably linked to obligations. They usually include: the right to decent working conditions; the right to receive data necessary for the performance of their duties; The right to propose activities designed to improve the workflow.
- The last section usually deals with what responsibility the employee will bear if he performs his professional duties inappropriately.
Document Features
What determines the responsibilities that a procurement specialist has? 44-FZ, or the Federal Law, which reflects the current requirements of the law. According to him, the document under consideration has much in common with the job description of the procurement specialist. However, there are a number of differences that distinguish the position of “procurement specialist”. The responsibilities of these two workers are not identical. To know these differences, it is especially necessary for employees and management of large enterprises, which, as a rule, provide for the presence of these two posts.
That is why, even before the final formation of the job description, it is important to thoroughly understand the basic requirements for candidates. So, you need to know what the qualifications of a procurement specialist should be, as well as how to differentiate the responsibilities of these employees.
Practice shows that the responsibilities of the employee who is engaged in procurement are substantially greater than those of the one who is engaged in procurement. In the job hierarchy, the first position is significantly higher than the second. The salary level is similarly different. That is why it would be logical for the requirements for the candidate for the position of “procurement specialist”, whose duties are significantly more significant, to be much higher and tougher. This should be taken into account when drawing up the job description. A resume by a procurement specialist (or rather, a candidate for this position) can be successfully completed only if he familiarizes himself with the standard requirements for the applicant in advance.
Similarly, the professional responsibilities of employees should also be clearly delineated. This will help to establish a coordinated interaction both between the specialists themselves and between entire departments that are subordinate to them.
Procurement Specialist Requirements
The specifics of a particular profession determines a number of special requirements specific to a particular specialty that are presented to candidates for the position. And in the area under consideration there are also certain criteria. Procurement specialists are selected based on existing skills and knowledge. So, the candidate must:
- have an analytical mindset;
- be able to make decisions even in conditions of constant stress and bear full personal responsibility for their results;
- be able to process large volumes of information and competently maintain current documentation;
- have the skills to conduct business negotiations in order to achieve the desired result for the company;
- clearly understand how customs work is organized and how transport companies function;
- to be a confident user of a personal computer, as well as be able to use all the programs necessary for performing professional functions.
Among other things, any employer has the right to form other requirements that are necessary in order for quality work to be performed. A procurement specialist is an important component of a company's success. For example, if a company is engaged in foreign economic activity, then such an employee may be required to know foreign languages. Therefore, it is important to correctly compose your resume. Procurement Specialist - a position that allows many to brightly realize their abilities. It’s worth the risk.
Rights
The duties of a public procurement specialist will be discussed further, and now it is important to understand what rights he has.
- To take the initiative in the field of introducing a variety of proposals that could improve or facilitate the flow of the work process, which is related exclusively to the performance by this employee of his functions.
- Demand absolute assistance from your immediate supervisor in matters related to the implementation of the rights or obligations of an employee.
- Require the management of the company to provide the department with all the necessary organizational and technical conditions, as well as the timely preparation and execution of working documents and reports that the employee needs to realize his professional duties.
- To establish the relationship between the company’s divisions and certain divisions of some third-party organizations, which are necessary in order to quickly resolve emerging procurement issues that invariably fall within the competence of the chief procurement manager.
Responsibility
What does a leading procurement specialist include in his responsibilities?
- Monitoring and enforcement of the procurement plan for each month.
- Administrative responsibility for the disclosure of classified information that internal company documents define as corporate secrets, and which is officially the property of a particular company.
- Personal compliance with all existing internal regulations, as well as compliance with discipline standards.
- The implementation of procurement transactions, as well as the conclusion of relevant agreements with various organizations or individuals, if necessary.
- Compliance with fire safety requirements and safety regulations, with the goal of not causing any harm to company employees or its tangible property.
- Careful implementation of all instructions, instructions, instructions, instructions, direct orders, as well as the general director of the company.
- Responsibility for causing or contributing to causing material damage as well as direct damage to the business reputation of the company.
- Responsibility for neglecting one's own official duties, which are determined by the current instruction, as well as the current legislative acts of the Russian Federation.
Working conditions
What does the job description of the procurement specialist say about the working conditions under which this employee should work? The employment regime of a person occupying the position in question in a company is determined by the internal labor schedule rules compiled specifically for a particular company, as well as by an agreement that is concluded with new employees in the employment process. Among other things, these conditions provide for the need to periodically go on business trips to perform official tasks.
The procedure for familiarization with the job description
The conclusion of an employment contract, which, in fact, marks the moment of employment, is an ideal time for the future employee to carefully examine what is the responsibility of a procurement specialist , that is, to familiarize himself with the job description. How to fix the fact that the employee was provided with all the necessary information? There are several ways. Among them are the following:
- personal signature (and its decoding), as well as the date, which indicate that the procurement specialist has already carefully studied his responsibilities and is ready to confirm this; put in a special magazine, which is specifically designed for these purposes;
- a separate note that the employee is fully informed, which is certified by the personal signature of the individual employee directly under the text of the job description, intended to familiarize each new candidate;
- a similar mark, also certified by the signature and the date, which is placed under the text of the individual job description, personally prepared for an individual employee, which is subsequently attached to his personal file, opened at the enterprise.
Conclusion
A procurement specialist is a special employee of an enterprise who is involved in the implementation and control of the process of supplying the company with goods necessary for its production activities, all kinds of materials, and various raw materials. This employee is also involved in the compilation and verification of all reporting documents that are related to his direct responsibilities. Among other things, the specialist in question must have developed analytical thinking and good communication skills in order to be able to correctly assess the profitability of the proposed transaction and competently negotiate with suppliers.
It is equally important in practice to know exactly how products should be checked for compliance with the stated quality criteria. Such a specialist should be able to handle a personal computer and have a high level of knowledge of the computer programs that he will need during the performance of his main duties; make important decisions in a short time even under pressure and in conditions of constant stress, because the success of the entire enterprise directly depends on their effectiveness; process large volumes of information in a timely manner and draw appropriate conclusions; excellent orientation in the current conditions of customs functioning, as well as in the features of the work of individual transport companies with which this organization cooperates. These employees should understand the basic intricacies of choosing the necessary materials, understand how they should be transported, and also store so that they do not lose their useful properties and presentation. It is also desirable, and sometimes a prerequisite, the presence of certain experience in the field of procurement. Usually active and energetic people are accepted for this position. It is these candidates who have the chance that it is they who will occupy this vacancy.
If you are thinking about working as a procurement specialist, it’s important to start by examining a typical job description (a standard document that accurately defines the terms of reference, duties and responsibilities of a particular employee). This will help to familiarize yourself with the upcoming working conditions and find out all its subtleties in advance. So you can understand whether it is worth continuing your attempts to get a job or better look for something else. If everything suits you, then you need to try to make sure that you meet all the requirements of the company. To do this, you need to find out as much as possible about the organization itself, as well as its business activity, production and sales volumes, and at the same time about the main technical features.
Take the issue of your own employment should be extremely serious.It is important to study in advance as much information as possible about the company in which you want to get a job, as well as directly about the desired position. This requires a thorough study of job descriptions for the chosen specialty. The standard form of this document for most professions is in the public domain, so anyone can always get acquainted with it if necessary. The more seriously you are prepared, the higher your chances of getting what you want. And let the work give you only pleasant emotions!