Every person who has work experience understands how important it is when the company maintains its vital functions and ensures the safety of employees. We will find out which employees should be included in the staff of the company to make their stay comfortable.
Why is AXO created?
First, let’s explain that the AHO is an administrative department. Typically, such structural units are created at large enterprises with a ramified structure of economic activity. In small companies, the functions of an entire department can be performed by one person. The main function of the employees of this department is to correctly organize administrative and economic activities, minimizing the costs of the company to ensure its vital functions and creating comfortable conditions for staying at workplaces.
Department Structure
As mentioned above, an AXO employee is a position that is more characteristic of a large organization, where they form an independent structural unit and create a regulation on AXO.
In thousands of holdings within the framework of the AXO, plots and groups can be allocated.
So, within the department, we can distinguish sectors:
1. Planning and settlement, the main task of which is to plan expenses and determine their appropriateness.
2. Material and resource - controls the acceptance of consumables.
3. Social security - creates the conditions for a comfortable existence of company employees.
The main tasks of the department
Before this unit, quite a lot of tasks are posed, in a large organization you can rarely hear the question: “ AXO specialist - who is it?”
It is clear to all members of the team that the employees of the department deal with important issues, the solution of which contributes to the efficient work of the enterprise:
- household service;
- the maintenance in proper condition of the interior and the building;
- creation of comfortable working conditions.
Administrative department. Functions
Due to the fact that the tasks before this structural unit can be very diverse, but in one way or another are related to providing economic services of the proper level, the following functions can be designated:
- ensuring appropriate maintenance of the premises of the enterprise;
- control of equipment operation;
- reconstruction planning, building repair ;
- implementation of scheduled repairs, its control and acceptance;
- improvement of the building and its facade, landscaping;
- costing ;
- execution of all necessary documentation;
- providing office staff with everything necessary for effective work.
Based on this, it can be concluded that work in the ACW requires compliance with a large number of norms and rules and is inextricably linked with a high degree of responsibility for the performance of work.
About rights
Now let's talk about what the rights of an AXO specialist have (who it is - we have already decided) . Also, this paragraph will indicate who is responsible for the performance of duties by the department.
As expected, this paragraph includes everything related to monitoring compliance with various standards, requirements for maintaining the property of a company that is in operational use.
The department can also control the proper storage of property in a warehouse, require reports on the use of office supplies.
Undoubtedly, the right of this structural unit is to represent the interests of the company when interacting with various institutions (repair, construction organizations), if necessary, to resolve issues within its area of responsibility.
Based on the results of the inspections, the head of the AHO can initiate, through management, the publication of an order on imposing a disciplinary sanction for damage to property.
About interaction
AXO specialist (who is a leader or an ordinary employee, does not matter) when performing his work, compulsorily builds service relationships with colleagues from other departments. This is necessary for the quality performance of functions.
An employee of the administrative department receives applications for the purchase of necessary things (office equipment, stationery, etc.) from employees of other structural divisions, as well as property damage reports, written explanations of the causes of breakdowns.
AXO not only controls other departments for the implementation of the circle of issues entrusted to it, but also draws up plans for repairs in the premises based on the standards provided by the financial and accounting services.
In addition, the structural unit interacts with the personnel administration department (requesting staffing, obtaining information about business trips of employees) and the legal department (requesting consulting assistance in drafting contracts).
About liability
Now it is necessary to touch on the area of responsibility held by the AXO specialist. Whoever decides to control this, he must know that the head of the administrative department is fully responsible for the performance of the functions.
His responsibilities include, among other things, organizing the work of employees of the structural unit entrusted to him. The head provides high-quality and timely preparation of documentation, document management. It is the head of the AHO that is responsible for the execution of production discipline by employees. The area of responsibility of other employees of the economic department is determined by job descriptions, which will be briefly discussed in this article.
Job description of the head of the AHO
Employees who are not involved in personnel records management are unlikely to think that the indicated instruction should meet certain requirements.
However, this is so. Without fail, the document must contain an indication of the qualification of the department head and requirements for work experience. As a rule, specialists with higher education (in our case, education can be technical or economic), work experience (at least three years as a specialist, 1-2 years as a leader) are accepted to the post of manager.
The head of the department needs to know all the local regulatory acts, the organization’s orders governing its activities, as well as be a conductor of the corporate culture adopted by the company.
In any job description, whether it is a chief, engineer of an anti-terrorist operation or another employee, it is necessary to include requirements for knowledge of the norms and rules of OTiTB, fire safety.
The document is also required to contain information about who is the immediate boss of the employee, who replaces him during illness.
Responsibilities for the position of " chief of the AHO " in many respects overlap with the functions of the department, which is not surprising. Nevertheless, we denote them:
- ensuring quality service and compliance with the norms and rules of Construction Norms and Regulations of the state of the building and internal premises;
- Estimation, planning of repair work;
- providing the company’s employees with the necessary furniture, appliances, equipment, keeping records of the company, organizing the rational use of materials;
- the implementation of the management of landscaping;
- organization of services at the appropriate level of meetings, conferences and other events;
- management of employees of the unit entrusted to him.
Information about the rights is also required in the job description. Here we should talk about submitting for consideration of the management of projects to improve services, about getting acquainted with the documents governing the activities of the company, informing management about shortcomings in economic activity. As part of the management of employees, an official may make proposals for the promotion / punishment of his specialists.
The section on liability includes information on the need to properly perform their duties and take care of the property of the employer.
Other positions in the department
The structure of the AXO assumes the existence of a sufficiently large number of employees: it can be engineers, specialists, assistants.
Depending on how complex the organization is, there may be leading, senior, junior specialists, assistants. The job description, of course, in this case is prescribed directly for a specific position and organization, involves a clear division of responsibilities.
Separately, it should be said about the duties of such employees as a janitor, a cleaning lady who are engaged in bringing the territory and premises into proper condition. Their work is not particularly difficult, but also involves a certain degree of responsibility.
From the foregoing, we can conclude that the work of AXO employees consists in competent planning and providing employees with resources. At the same time, specialists should not allow cost overruns and emergency situations.
Thus, work in the AXO is associated with no less responsibility than in other positions.