Today, the PDF format has become so versatile for viewing, editing, forwarding and publishing on the Internet that it is converted not only text or image files, but also entire spreadsheets or databases. Let's see how to export tabular data from Excel to PDF. To do this is not so difficult as it might seem at first glance.
How to save Excel to PDF: the easiest method
In the office suite from Microsoft 2010 and above, the ability to instantly export any type of supported documents is provided initially. True, not every user knows where to find this function.
In our case, everything is simple. In the program itself, an open file is exported from Excel to PDF using the standard Save As ... command from the file menu of the main panel. It is enough to expand the line of the type of the saved file, as we see a list with all supported formats. As already clear, you need to select the type of PDF from it, and then simply save it under the desired name.
Installing an additional plugin
If the version of the office suite does not support such transformations, the restriction can be circumvented by using the installation of a special add-in (plug-in) called Save As PDF and XPS, which can be downloaded absolutely free from the Microsoft website.
After that, the special field “Create PDF / XPS” in the “Save send ...” section will appear in the main menu. It remains to choose the desired format and name.
By the way, for convenience in both cases, you can use additional export options that allow you to save the entire table, separate sheets, or selected cell ranges.
How to convert files from Excel to PDF
If the user does not like the simplest methods described above, you can use standard file format converters, for example, XLSX to PDF Converter, Standard Converter, etc.
As in many programs of this type, the principle of operation is to open the initial tabular file, select the location of the final PDF file (if it is not installed by default), and then start the conversion process. It’s just impossible to change export options from Excel to PDF here. The whole file is converted.
Do not like this method? Today there are a huge number of online services that provide format conversion services. On such a site you need to upload your file, activate the process, and save the result to your computer. But this is a way, so to speak, for the most lazy, and even such a process takes much more time than direct export from an Excel office application.