Recently, many entrepreneurs whose activities are related to the sale of alcoholic beverages should seriously think about the topic "EGAIS - what it is and how it works." This acronym stands for Single State Automated Information System. Simply put, this is a system that allows the state to control the production and sale of alcohol in the country.
Why is she needed
Each retail store, if its activity is associated with the sale of alcoholic beverages, is obliged to put on its cash desks a special software module that allows you to send data to the system. It is worth noting that their information in EGAIS is transmitted fully automated. With this, the completeness and reliability of data relating to the production and circulation of beverages containing alcohol will be ensured.
In addition, it will allow to take into account all imports, special federal brands. The EGAIS system is designed to impede the implementation of low-quality, fake products. With its help, it will be possible to analyze and understand how this industry is developing.
When to connect
Now the system’s work is carried out exclusively in test mode, but the law already spells out clear dates exactly when and which enterprises to connect to EGAIS through registration. For example, for wholesalers, the module should be delivered from November 1, 2015. In urban stores, the EGAIS program should be in place since the summer of 2016; for rural areas, you can not install modules until 2017.
EGAIS - what is it? Module operation
At the moment, each bottle of wine or spirits contains a special brand. Soon she will appear on low alcohol drinks. The brand contains a barcode in which all information about this drink is encoded, from the manufacturer to the release date.
Each bottle sold must be recorded in the system. For this, the seller must use a special two-dimensional scanner. After reading the information, the module processes it and transfers it to the server, which allows online accounting. The retail EGAIS module is already installed in some large retail chains.
Scheme of work
The manufacturer, organization or importer is obliged to provide each product with a brand that will contain a unique EGAIS code. After that, when the product goes on sale, all data on the bottles are entered into the system registry. In this case, the manufacturer must not only introduce the characteristics of the product, but also indicate who purchased this product. After the party has been transferred, the counterparty is also required to enter information into the system.
If the wholesale base transfers the product to the point of sale, then it is obliged to enter into EGAIS information about who it sold the goods to. After that, when the seller sells alcoholic beverages, a QR code will be displayed on the check, allowing the buyer to check the purchased goods using the system.
System operation in retail
The cashier will need to choose among the group of products alcoholic beverages. After that, the screen will prompt you to scan the code, if this operation is successful, the product is added to the check, and the cashier clicks the “total” button. At this point, the program will automatically generate the file and send it to the system.
After that, a receipt is formed and sent to the cashier, the check is closed and goes to print with the necessary data. Thanks to the checks of the EGAIS retail system, the buyer will be able to check whether he has bought legal products.
Is it possible to avoid connecting
At the moment, by law, there is an exemption from connecting to the EGAIS retail system for all retail outlets located in an area whose population does not exceed three thousand people. So far, it is impossible to make a correct and continuous data transfer. But it is worth noting that these measures are not forever, since the state plans to provide remote areas with system equipment around the middle of 2017. Around that time, enterprises that are responsible for catering will also be connected.
Why is it better to connect now
For enterprises that are ready to connect earlier than the law requires them, certain advantages will be provided. They will be able to keep an alcohol register through the use of a personal account in the system. At the same time, reporting will be electronic and automatic.
Equipment for EGAIS
Answering the question “EGAIS - what is it?”, It is extremely important to mention what equipment is needed for the normal operation of the system. At each enterprise must be installed FR or PTK, which are able to print a QR code. A personal computer is also needed, on which a 32-bit operating system will be installed, preferably Windows 7 Starter.
Also, the company should have Internet access, the speed of which cannot be lower than 256 kilobits per second. To enter the system, cryptographic equipment, a scanner on a cash register and more are useful. The enterprise receives the system software for free.
Why do I need a 2D scanner or TSD
In the case of using the system parameters, a very important point is the reading of the code. After all, if the seller cannot receive the data, for example, because the barcode is damaged, then he has no right to sell the products. That is, a bottle with a damaged or incorrect code must be returned to the wholesale base or written off at a loss. Therefore, if all products are checked at the stage of receiving the goods, many problems with its implementation can be prevented.
Electronic signature
All reporting materials must contain CEP, this is evidenced by the legislation of the country from the beginning of 2014. To create it, cryptographic tools of the Federal Security Service are used, and its authenticity must be confirmed by a certificate issued by an accredited certifying center. In other words, this signature must have guarantees that it is genuine.
What to do if the system crashes
When giving information related to the question “EGAIS - what is it?”, It is important to mention what to do in case of malfunctions. If the program crashes, and it cannot transfer data online to the server, then the program starts working offline. EGAIS is able to accumulate data for no more than three days, and then send it to the server.
Therefore, its performance during failures will not be violated, and as soon as the master fixes the problem, everything will work in normal mode. But this term so far applies only to test versions, in the future it can be reduced or increased. Everything will depend on where the system stands, what kind of connection there is.
What is the use of the system for retail outlets
The benefits for retail are undoubtedly present. After all, after paying for the goods at the client’s hands, not only products, but also a check. And here, using the code and phone, any buyer will be able to verify the legality of the purchase and the quality of the products. This means that the store will be more trusted, because it legally confirms its quality and reliability.
What is important to know when working with the system
When working with the system, you need to scan each bottle, regardless of how many boxes of products arrived. When installing the software, the device should be equipped with an operating system that is no older than Windows 7. So far, only strong drinks are taken into account in the system, therefore, the alcohol register cannot be completely filled, but work with it is partially reduced. If the system detects problems with the bottle that is being scanned, then the company will be able to find out about this only after visiting the store of specialists conducting the inspection. The problem may be the fact that this bottle has already been scanned at another point of sale or something similar.
If it is not possible to read the code from the bottle, it must either be returned to the supplier or debited from the sale. Even having a license to sell alcoholic beverages at retail does not give the right to move products from one outlet to another. But legal entities involved in wholesale trade have this right. If the connection between the personal computer and the cash register has disappeared, the store must stop working and stop selling products. It is important that the system sends reports at least every three days.
Government comments on implementation
According to representatives of the authorities, the introduction of EGAIS is a necessary measure that will help resolve the situation associated with the distribution of illegal alcoholic beverages throughout the country. If the entire volume of production, purchase and supply, as well as the sale of alcohol-containing and alcoholic beverages is taken into account, this will affect the transparency of this sphere. Thus, government agencies will be able to identify low-quality products and stop attempts to sell them. Perhaps, after some time, the government will decide to establish a relationship with the EGAIS transaction system with wood so that low-quality products are removed from this industry.
As for the opinions of retailers, they are very concerned about the implementation of this system. Indeed, for untimely sent reports, they can be very affected. If information about products sold arrives later than the deadline, the point can not only be fined, but also make it impossible to distribute alcoholic beverages. And as you know, alcohol gives shops more profit than any other product. After all, buying it, people also take snacks to it. It is difficult to earn as much on food as you can get by selling alcohol.
It is worth noting that government agencies are planning to introduce this system in the Crimea. Therefore, everyone involved in the retail sale of alcohol and alcohol-containing drinks should familiarize themselves with all the points and consider what they need to change to implement accounting software. The fight against illegal alcoholic drinks and other products is carried out at a very serious level, and it remains only to hope that in our country there will be fewer products that can harm consumers. Now, when each bottle will be registered at the state level, sellers and private enterprises simply will not have the opportunity to make money on low-quality and illegal products.