An order of assignment of duties should be issued at the enterprise in the absence of an employee performing these same duties as official. It does not matter whether the reasons for the absence of a person in the workplace are respectful or disrespectful. Refresher courses, illness, business trips, medical examination, fulfillment of instructions of state or public structures are the reasons that justify the absence of an employee. The provision of a document that does not have legal force, as justifying absenteeism, as well as the failure to provide any documents, are regarded as disrespectful reasons. But in any case, the work should be carried out as usual. Therefore, the head issues an order to assign duties to another official.
Everyone who is mentioned in the order must know and understand the algorithm for writing it. It is pretty simple. Before giving examples of orders, we will present an algorithm of actions:
- An urgent labor contract is concluded with an acting employee.
- Initial training on labor protection is carried out in connection with the assignment of new duties.
- The text of the order is drawn up.
- Agrees with all involved.
- Signed by the head.
- It is registered in the book of orders.
The content itself can be, for example, like this:
Voronezh branch
LLC "Investprom"
August 04, 2013, No. 184
The order of assignment of duties in the field of electrical safety of the temporarily absent chief engineer
In order to ensure proper technical maintenance and safety of electrical equipment in the workshops of the Voronezh branch of Investprom LLC in accordance with the requirements of paragraph 1.2.3. Rules for Technical Operation of Electrical Installations of Consumers dated January 22, 2003 I order:
- Assign Ivan Ivanovich (4th qualification group for electrical safety), deputy head of the Voronezh branch of Investprom LLC for technical part of Ivan Kuznetsov, to be responsible for the electrical economy for the time of the absence of the chief engineer of the station, Ivan Petrovich.
- To assign the responsibility for the technical condition, timely repair and safe operation of electrical equipment in the workshops to the deputy head of the Voronezh branch of Investprom LLC for the technical part of Ivan Petrovich Kuznetsov.
- With the order to familiarize the involved workers.
Head of the Voronezh branch
LLC "Invstprom" S.V. Khomyakov
Agreed:
- Deputy Head of Human Resources A. Lepina
- Deputy Head of the Technical Station Kuznetsov I.P.
Accordingly, an assignment order at your enterprise will contain the names and positions of your employees. It is necessary to coordinate it with personnel officers and always with the person who is responsible for part-time work.
I would like to say a few words about the design. Forms of orders at the enterprises, as a rule, contain logos and emblems. If there are none, then in the context of the recommendation I would like to say that the name of the company, the date and number of the order must be placed in the upper left corner.
An assignment order may be either temporary or permanent. It is set by the head of the enterprise.