When working with documentation, sooner or later you are faced with the need to keep logs. It is good if this knowledge is not obtained during the next inspection of any authorized bodies. Firmware is an important element in paperwork, which is better not to be ignored, so as not to get caught in a fine. If the document is not stitched correctly, then in the future it will be problematic to prove that the substitution of information did not take place. How to properly flash, number a magazine is described in this publication.
Responsibility
Some documents have a high degree of importance, therefore, require closer attention to storage and design. Flashing and numbering the documentation is not a whim at all, but protection against making illegal changes by tearing out / adding pages and other unauthorized actions.
Do I need to flash magazines in a private office? The answer is yes. It doesn’t matter what form of ownership the organization has, verification can easily come to an ordinary individual entrepreneur, because the law is the same for all.
When hiring a secretary or clerk, it is better to immediately clarify whether the candidate is able to flash books and how he does it? If difficulties arise in answering this question, keep in mind: this applicant will not become a reliable partner, because the firmware skill is no less important than the ability to correctly write letters or quickly type texts on the computer using the “blind ten-finger method”. And it is pleasing that this knowledge can be easily obtained once having dealt with this issue.
In some structures, for example, law enforcement agencies, the internal audit service always carries out an audit with a particular bias, and first of all looks at whether the magazines are properly designed, even check the lacing of personnel notes!
All cash registers should be flashed in the first place, everything related to finance is always in the focus of control services. It is necessary to flash both the book of complaints, and books of accounting orders, and magazines for notes on incoming / outgoing correspondence and other things.
Some magazines have been kept at enterprises for years, in these cases it happens that the firmware thread helps the book not to fall apart into its components from old age.
How to flash and number a magazine: step-by-step instructions
In fact, it is difficult to flash only your first document. After all, you don’t know where to start and how to flash a magazine, how to approach it at all. But working with subsequent documents will be an ordinary routine manipulation and no more.
How to flash a magazine? The sample can be seen below in the photo, the visual aid always works better than the written thousands of words.
Numbering
If at least one sheet is missing in the journal, then the inspecting authority will immediately prompt the thought of official forgery at the enterprise. If the sheets were torn out, it means that some information was hidden, and then they will figure out who benefits from this and why. If the inspector wants to certainly punish the company for something, then unsolicited documents will become an excellent “clue” in his work.
You can number a book manually, and it is precisely the numbers that are numbered, not the pages. The cover is not a sheet; Arabic numerals are usually placed in the lower right corner. If a mistake was made during manual numbering, you can correct the number with a pen and put next to the signature of an official, such as a secretary, who is responsible for flashing magazines at the enterprise.
The modern market is oversaturated with goods; you can easily buy a beautifully numbered magazine right away. This, without a doubt, is convenient, because writing numbers from one to a hundred is not the most exciting activity.
Thread for firmware
An ordinary thread, like the one we sew buttons and use as usual in everyday life, will not work. If you take a thin sample, then over time the thread may break, and then you will have to re-flash the magazine, and this is far from a momentary matter.
Most often, the clerk in the arsenal has a kapron thread, which is so strong that it is simply impossible to tear it with your bare hands, it will definitely keep all the sheets together, even if the magazine accidentally falls.
How to make holes?
In a thin magazine or notebook, you can make holes with an awl, gradually, step by step, pierce all the pages page by page. But if you have to deal with a multi-page copy, then a drill is usually taken to help. It is especially fascinating to watch how fragile the accountant girl is able to skillfully handle the tool. And yet, resorting to such heavy artillery, it is better to enlist male support.
To make your magazine look neat, do not pierce the cover, even if you really want to. Holes should be made as close as possible to the spine (binding), then when you open the pages of the thread, you will practically not be visible, and they will not occupy the useful area of ​​the graph.
Two holes are usually made, the distance between them is 6-10 centimeters. The holes are located approximately in the middle of the book.
After the holes are made, the thread is inserted into the large needle and drawn through the holes. Both ponytails should remain behind the magazine (between the last sheet and the back of the cover).
Thread length
It is also necessary to immediately figure out how long the thread is cut, both of its “tails” should remain free by about 15 centimeters, but it is better to act with a margin, extra millimeters can always be cut. The ends are needed so that on top of them you can stick a control sheet with the number of numbered pages.
Checklist
The whole point of flashing magazines is to use the peculiar home-made “seal” to permanently fix the number of sheets that must be present in this document under any circumstances.
We need a cut out piece of a sheet, about 10 * 10 cm, on it you need to write it manually or print the following text on a computer: "In this journal, numbered and laced" .... " pages. The head of the enterprise must put his resolution on a paper square, and the date of the operation is additionally set.
The thread binds into a knot, and the ends remain free, a control sheet is glued using PVA, on the knot itself and part of the threads. After the glue dries, the leader puts a stamp on the control sheet so that it goes beyond its edges and the trace is present on the cover itself. Here is an elementary scheme used to protect against encroachment on the integrity of magazines.
Useful Tips
- Even the most ordinary student notebook can become a magazine.
- Having shoveled the information on how to flash the magazine, it is not always possible to come across the following useful advice. Watch the tension, the firmware must be done quite freely, otherwise the cord / thread will cut into the holes and tear the pages, or the book cannot be opened completely. A tightly stitched magazine does not allow recording in the center of the headland.
- And you can also find on the Internet the desired shape of the established sample, print, puncture with a hole punch, sew, stick the “control”.
- It is advisable to fasten the control sheet with glue and pencil: PVA dries for a long time, and moisture often erodes the signature and seal put in a hurry by the head.
- There are situations when it is still necessary to make any changes to the log. For example, due to an annoying oversight or irresponsibility of an official, incorrect data was entered, or there is no registration information at all, in this case sometimes you have to rewrite the journal completely.
Where to buy magazines?
By the way, now there are a lot of portals on the Internet, which for a small amount of money and in a short time can offer to purchase any sample. The advantage of such a purchase is that the magazines will come to you with holes for the thread or even already completely stitched, and you will not need to think about how to flash the magazine yourself.
Engineers to protect the life and health of workers are usually interested in how to update a labor protection magazine, but there is no special wisdom here - all these documents are laced up on the same principle. By the way, the labor protection magazine is one of those that the employer should “cherish and cherish,” because if you happen to be with an employee at the factory, the first thing the supervisory authorities will ask is about the book, where these employees familiarized themselves with the safety rules for signature .
Information to the personnel officer
But the book of registration of labor books and inserts in them should not only be stitched, but sealed with a wax seal or sealed. The standard scheme of how to flash a log to enter information about work books, is not suitable here.
Some results
Repeat the basic rules stated above:
- Before work, carefully read the instructions on how to flash the magazine.
- Decide on a piercing tool.
- Do not pierce the cover (only the sheets themselves).
- Do not make holes far from the cover - the magazine will be inconvenient to open.
- The thread must be strong.
- Do not miscalculate the length of the thread, so as not to redo everything all over again.
- Magazine numbered.
- Stick a check sheet, which will indicate the number of pages to be flashed, the date of flashing.
- Seal with seal.
We hope that after reading the article you have no questions about how to flash the logbook and the like.