Characteristics from the place of work are among the official documents that are provided at the request of the employee or at external requests. For example, for the judiciary, for the provision of a new place of work, for admission to an educational institution, for conscription, for obtaining a loan, for decision-making by state and municipal authorities and in other cases.
Also, a characteristic can be compiled for use within the organization, during certification, for rewarding or promoting an employee in the career ladder.
If the characterization is necessary for submission to the court, in cases where the employee is held criminally or administratively liable, its writing should be carried out with special attention. Judicial authorities may request information characterizing a suspect for adjudication. The difficulty in this case lies in the fact that in such requests there is no clarification which data is needed. In order not to harm the employee, the person making the document should consult with the employee or his lawyer.
Typically, the characteristic from the place of work is performed by the direct head - the head of the unit. The main purpose of this document is to assess the business qualities, personality of the employee and his professional activities.
There are no clear requirements when writing specifications. However, there are certain rules that must be followed.
Firstly, the document needs to be drawn up on a standard sheet with A4 format. The text is required to be stated by a third person in the present or past tense. For example, performs or performed duties.
At the beginning, the name of the document is indicated, the word CHARACTERISTIC is printed in capital letters , then it is necessary to record the position, surname and name of the person without abbreviations.
In the first paragraph, the characteristic from the place of work contains the personal data of the employee. The following describes the work journey. Here, they are usually limited to a simple story about a person’s activities directly in the organization, showing his career growth: in which year he began to work, in what periods he occupied this or that position. Here, a description of the main stages of activity before joining the organization is also allowed.
The characteristics of the employee from the place of work should contain the most significant, important achievements of the employee. For example, which project he led, in what activities he took part.
Then you need to provide information when advanced training or additional education, if any, was carried out.
The following is an assessment of the professional qualities of the employee - experience in a particular field, knowledge of legal acts and regulatory documents, the ability to conduct analytical work and establish control, perform tasks in a timely manner and in full, the ability to take responsibility, the effectiveness of decisions , behavior in unusual situations. Here you can mention the existing business relations with colleagues and other points.
At the next stage, the characteristic from the place of work should contain an assessment of the person’s personal qualities, ability to communicate with people around him, colleagues, a description of psychological qualities and the level of general culture and erudition. You should also indicate the presence of rewards or penalties (sometimes it is worthwhile to keep silent about the shortcomings).
To complete the drafting of the characteristic follows the indication of the authority where it should be provided.
The document must be signed with the head of the unit, to which the character is directly subordinate, and with the head of the organization. Signatures indicate the date. The form of the characteristic from the place of work must be certified by a seal.