Personal assistant to the head - the profession is currently quite in demand. First of all, this is connected with the development of a market economy, since in conditions of fierce competition, the financial condition of any company depends on the correct and timely management decisions. The success of the director in many respects depends on the skills, business skills and personal qualities of the trustee. The assistant manager, whose responsibilities vary widely from trivial office affairs to operational decisions, will become an indispensable employee, the “right hand” of the boss, and most importantly, the guarantor of the assigned tasks at the scheduled time.
Personal qualities of an assistant
When choosing the “right hand”, the director of a company often pays attention not to education, but to personal
human qualities. Most likely, preference will be given to a person with less rich experience, but with a similar opinion than a specialist with excellent recommendations, but differing in life beliefs. The assistant manager, whose responsibilities it is practically impossible to formulate, must have the ability to read thoughts and at first glance determine the mood of the boss. Perform all tasks, regardless of specifics - these can be instructions and personal ones. If you are a
sentimental person and always take everything at your own expense, then this is not a job for you. The assistant manager should not pay attention to the discontent and frustrations of the boss. The assistant must be loyal and loyal to his superiors. His work, in addition to monetary compensation, is motivated by a single goal - increasing the welfare and competitiveness of the company as a whole. The assistant manager, whose duties are negotiating and concluding contracts in the absence of the first person of the company, is to some extent the face of the company. It is on this basis that competitors judge the state of affairs, and clients and partners make decisions on cooperation.
Job functions
So, if you intend to become a personal assistant, you should familiarize yourself with the field of activity and the list of tasks that are performed by the assistant manager on everyday days. His responsibilities, as already mentioned, range from executive functions to deputy.
The responsibilities of the office manager include:
- scheduling and scheduling upcoming affairs and meetings of the leader;
- reminder of scheduled meetings, upcoming trips, organization of events and business lunch;
- control and planning of business trips: ordering tickets, booking hotels, translator work;
- record keeping and managerial aspects for the rationalization of the workplace.
Deputy duties include:
- search for the necessary information, prompt resolution of emerging issues, control over the work of structural units;
- if necessary, representation of the company and the boss at business meetings.
In a given company, the range of responsibilities may vary depending on the specifics of the company and the personal qualities of the leader.
Prospects
Highly qualified employees performing these functions are highly valued. Most often, personal assistants are office managers, secretaries, department heads, who have earned an excellent reputation during their service and have outgrown their responsibilities. Some employees see the position of personal assistant as a starting point for career advancement. In the future, experience and knowledge of the structure of the company, its areas of activity, specialization, as well as negotiation skills open up broad prospects. Experienced and distinguished employees can take higher positions, which is their high goal and main dream.