Properly compiled company development strategy is one of the cornerstones of success in any business area. But in order for the fact of stable development to take place, it is necessary to pay attention to effective personnel management, without which achieving the strategic goals of the enterprise will be extremely problematic. Various management approaches allow the development of flexible management systems that meet the current needs of a particular company.
At the same time, regardless of the choice of a model for working with employees, effective management cannot be such without a well-organized analysis of information.
Information Technology Management
Concepts such as management and technologies that are directly related to information within the company are increasingly used in various areas of business. This is not surprising, because the modern format of entrepreneurship implies the inevitable use of those tools that can optimize the personnel management process.
Without the use of information technology, management cannot be as effective as current market conditions require. Therefore, such a symbiosis of technology and experience is simply necessary for all managers who want to see the high level of work of the team and staff as a whole.
In order to understand how the institute of management and information technology interacts, it is first necessary to understand the relevant terms.
Key concepts
Since information technology itself is an effective combination of several processes, you need to pay attention to the most important of them:
- Information system. This is nothing more than a combination of social and material and technical elements necessary for the collection, storage, processing, reflection and distribution of information.
- Information resource. In this case, we are talking about arrays of documents and individual papers necessary to achieve certain goals of the company. In fact, this is a resource that can be put on a par with energy, financial and various material means that allow solving key tasks for the company.
- Automated control system. A similar system consists of personnel and tools to automate its activities. Another of its tasks is the implementation of information technology for the implementation of various tasks relevant to the enterprise.
- Automated IP. This is an information system that is equipped with various tools to automate the process.
- Information technology. Under this term you need to understand the combination of software and hardware and production processes that are combined into a single technological chain. Thanks to this approach, the whole range of areas of work with information becomes possible, which can significantly reduce the degree of complexity of the process. Reliability and efficiency of using information technologies in this case also increase.
Management system
Without understanding the essence of management, this topic will be difficult to disclose. For this reason, you need to understand what a similar system is. In fact, we are talking about a certain methodology for managing technical, financial, human and other resources in order to fulfill the tasks assigned to the enterprise team.
You need to understand that the management system these days includes many different subsystems, built on certain grounds. In most cases, one can observe the division of this system into several basic elements, each of which is necessary to achieve a specific strategically important goal.
In the process of developing such components of the system, the specifics of the company are necessarily taken into account. This implies an analysis of the following aspects of the enterprise:
- type of information support;
- tactical, operational and strategic goals of the organization;
- Features of managing a specific group of employees;
- application of the theory of managerial decision-making and research techniques of relevant operations;
- the structure of those processes through which it becomes possible to provide services, as well as manufacturing products;
- mission and vision of the company;
- achievement by the enterprise management of financial equilibrium;
- a competent choice of indicators to assess the quality of the process of achieving key goals.
Briefly describe management it can be said that this is a set of analysis and impact tools that can significantly simplify management decision-making.
Management Approaches
Speaking about effective personnel management, you need to understand that at the moment there is no single management system. This means that, depending on the tasks, the profile of the company and the experience of managers, various approaches can be used to qualitatively organize the work of staff.
If we consider the relevant disciplines that any university of information technology and management offers today, we can distinguish several key technologies. These are the following approaches:
- systemic;
- situational;
- process;
- regulatory;
- marketing;
- comprehensive.
Each of these areas of management deserves special attention, while the competent use of such methods allows you to get quite good results.
Key Tasks
Obviously, management is necessary to achieve specific goals, and this, in fact, is its value. Therefore, it makes sense to consider those guidelines that are used in such a difficult matter as personnel management.
So, the management tasks are as follows:
- continuous search for new markets and their subsequent development;
- competent organization of motivation of company employees through the formation of competitive salaries and working conditions;
- selection of specialists with a high level of qualification;
- control of the degree of effectiveness of the enterprise and the process of achieving its goals;
- identification of resources relevant to the company and the search for methods to ensure them in the right amount;
- development of such a system of various activities that will quickly and efficiently achieve key goals;
- Formation of a development strategy for the company structure.
It should be understood that as the company grows and its price expands, the tasks of management will become more complicated. The good news is that management technologies are constantly evolving, which allows us to maintain an acceptable level of efficiency for those who are responsible for the quality of work of employees.
Technology
The main tasks of management have been described above, but their successful implementation requires the use of effective management tools. For this reason, management technologies are one of the most important components of a successful company. In fact, we are talking about a set of methods that are used to collect, process information and the subsequent formation of the most suitable strategy.
At the same time, both the adoption of key decisions and the system for their implementation must comply with the established time frames. Otherwise, the necessary processes may be unduly delayed.
Various principles are used to form control technologies. This may be the principle of proportionality, rhythm, continuity, specialization and cooperation, adaptability, etc. But regardless of the approach, the success of management techniques is largely determined by the availability and proper use of information. This is why information technology is so important. Management systems without access to relevant data are not able to be effective.
The impact of economic factors
In order to assess the essence of the mechanisms and processes of personnel management in any company, it is necessary to realize the fact that any enterprise attracts resources, including human resources, in a constantly changing market.
In other words, a market economy and management are two phenomena that are always related to each other. If we consider all the facets of this fact, then we can identify the following features of modern management processes:
- The company provides economic independence to those who are responsible for making key decisions that affect the results of the enterprise. This approach allows managers to act relatively freely, steadily increasing their level of effectiveness.
- Constantly changing programs and adjusting goals due to important changes in market conditions.
- The use of modern information base and computer technology. Without these tools, multivariate calculations in the process of making key decisions will be extremely difficult. For this reason, management in information technology is an inevitable phenomenon of our time.
- The company focuses primarily on market needs and demand, as well as on the needs of those consumers who are prominent representatives of the target audience of the company. As a result, resources are allocated in such a way as to ensure, first of all, the output of products that is maximally relevant to demand.
- The company is constantly striving to increase production efficiency and at the same time minimize costs, thus obtaining a steady increase in profits.
Obviously, management in information technology involves the constant updating of the knowledge base, techniques, approaches and handling large flows of data.
Science manager
As mentioned above, there are several different approaches to the organization of effective management, which are widely used by enterprises in the modern market. But if we turn to the sources, we cannot ignore the fact that the school of scientific management is the basis of current concepts.
The founder of this direction is Frederick Taylor. Henry Gantt, Lilia and Frang Gilbert also put a lot of effort into shaping this view of management.
These outstanding specialists in the field of management based their concept primarily on the fact that if we correctly use measurements, observations, analysis and logic, then we can achieve more than a tangible improvement in the efficiency of the labor process.
As the key areas of analysis and development on which the school of scientific management is built , the following components of the company's work can be identified:
- development of the formal structure of the organization;
- determination of those measures that will help to correctly distinguish between managerial and executive functions, that is, the responsibilities of the worker and the boss;
- rational organization of the labor process.
There is also a classical school of management or, more precisely, administratively functional. It includes a number of principles that form a general approach to the analysis of the administration, which has repeatedly proved its effectiveness.
These principles include the subordination of personal, private interests to the general, corporate spirit, which is also defined as the unity of personnel, hierarchy, etc.
Information as a Management Tool
We have already noted the fact that it is extremely difficult to manage personnel and adjust the algorithm of their work without a constant flow of necessary information and data. More precisely, it is possible, but the degree of effectiveness of such a guide will be extremely low. For this reason, various approaches to management inevitably imply the proper use of information.
To run such a control algorithm, data processing systems are needed, which are nothing more than a combination of ideal and material elements. In fact, we are talking about high-quality communication of information technology and company personnel.
Also, modern management actively uses scientific tools. This is a whole range of quality models that allow the manager to make the right decisions in a fairly short time. Such tools are based on mathematical methods, which means first of all collecting the necessary data, then presenting them in the right format and only then starting the analytics process.
If we consider management in information technology through the prism of operational activity, it is worth highlighting the following tasks, the solution of which is ongoing:
- the formation of detailed control reports that reflect the state of affairs in the company;
- obtaining the necessary information according to current requests
- processing data relating to operations that are performed at the company.
Such technologies are necessary because managers are constantly dealing with a large amount of data in the so-called raw state. That is, you have to deal with information that has not been sorted. It is this problem that various tools allow to solve.
In this case, the main components of the data processing process are as follows:
1. Collection of information.
2. Processing the received data. In this case, the following tools are used:
- grouping or classification of information, which means the assignment of code to certain blocks of data, allowing you to quickly and conveniently distribute information among groups;
- sorting necessary to organize the information received and create the desired sequence;
- calculations using logical and arithmetic operations;
- aggregation or enlargement, which is performed to reduce the amount of data by filtering only the most relevant information.
3. Data storage. For this purpose, special information bases are used.
4. Formation of documents in the form of reports. Such documentation is subsequently provided to the managers and external partners of the company, in order to familiarize themselves with the dynamics of achieving the key objectives of the enterprise.
Summary
It is obvious that large streams of information that are constantly flowing to managers and computer specialists can become a tangible problem without proper organization of their sorting and analysis.
Moreover, if the information blocks are not distributed, then it will be difficult to use the information obtained to increase the efficiency of the company's processes. For this reason, the discipline "information technology in management" is becoming increasingly popular, because it allows you to train specialists who are able to qualitatively organize the management process taking into account all requirements of modern companies.