According to the labor code of our country, article 91 of section IV, the worker is the time spent on a particular employee performing labor duties prescribed in the labor contract concluded between the employer and the employee. This time is established by the rules in force in this organization that regulate the work schedule. Also, other time periods (for example, business trips, etc.) relate, according to labor legislation, to working time.
It is established that working time is forty hours a week. Article 92 of Section IV of the Labor Code of the Russian Federation regulates cases when an employee can work on a shortened working week. For example, a workweek of twenty-four hours for children under 16 or thirty-five hours for minors over the age of 16 and under 18. For disabled people of the first group and the second group, a work week of thirty-five hours is established. Those who work in harmful (and other) working conditions work thirty-six hours. Section 93 provides other options where it is permitted for individual workers to set a schedule for shortened working hours.
For each full-time employee, the employer must take into account and record the time actually worked by him. An official (usually an employee of the personnel management service), whose functional includes tabling, maintains a uniform time sheet for working hours established in our country. According to the records of personnel records, the employee is paid, the length of service is calculated, the employee is granted annual (planned) paid leave, and the observance of other rights of the employee is guaranteed. For those who were involved in overtime, organized accounting of time spent in excess of the established work schedule.
If we consider the time sheet in terms of the requirements of GOST R ISO 9001 (as amended in 2008), then it is a record of quality, therefore, the organization must provide for each employee identification, storage, restoration, protection, storage and removal of time-keeping records. The employee has the right to request an extract from the report card of the structural unit in which he continues to work or worked previously. In addition, the employer, upon request, must issue an extract from the staffing table of the corresponding structural unit of the organization, as well as a copy of the labor regulations applicable in the organization and a copy of the collective agreement valid for the requested period . It is enough for the employee to submit a written application to receive a time sheet, as well as extracts and copies of other documents. The definition of the terms “document” and “copy” should be interpreted as prescribed by GOST R 51141-98.
As regulated by the first part of Article 62 of the Labor Code, a written application must be satisfied no later than (counting from the day it was submitted) three working days, and official, certified copies are provided to the employee free of charge. The time sheet, as well as the schedule establishing the staffing, can only be issued personally to the employee for whom they were drawn up. As for the rules and the agreement, they relate to general documents, therefore the employer must issue copies of the full documents.
The employer takes into account the time actually worked by each employee of this organization, filling out the time sheet in a single copy. All records relating to this accounting are kept in a single unified form. A sample time sheet is regulated by forms No. T-12 and No. T-13, which were enacted by the Resolution of the State Statistics Committee of our country (No. 1, approved on 05.01.04). According to the established procedure, the time sheet is used not only for records on the accounting of working hours, but also for monitoring compliance with the requirements of regulatory and legislative acts on working hours and working hours, as well as for compiling statistical reports on labor.
Both uniform forms relate to accounting records. They relate to issues related to accounting for labor and its remuneration, and are distinguished by the fact that in the first case, one document can record actual hours worked and calculate labor remuneration, and in the second case, the form is used only for personnel records, because payroll is calculated conducted separately. Only the first section of the T-12 form is allowed, in which the hours worked are taken into account. An example of filling the time sheet can be found on the Internet. To understand how the time-sheet is filled, it is necessary to familiarize yourself with the instructions for using and filling the time-sheet, which are given in the appendix to Resolution No. 1 of January 5, 04.