At enterprises and organizations it is often possible to face the fact that the duties of the employee may be added to the duties of the same or another profession of another employee. Consider the design options for such additional work in different situations.
Situation classification
So, there are the following options:
- Combination of professions or positions.
- Fulfillment of duties of an employee who is temporarily absent.
- Expansion of the service area or increase in the volume of work.
- Part-time job.
Combination provides a situation where an employee, along with his tasks, performs work in another position or profession.
Part-time job is a situation when an employee works additionally in another profession at a different time from his main job.
Fulfillment of the duties of an employee who is temporarily absent may be during his vacation, sick leave or business trip.
Expanding the service area or scope of work is a situation in which an employee must perform work in his or her position or profession in a larger volume.
Normative base
The Labor Code of the Russian Federation (Article 60.2) says that an employee may be assigned additional functions in his or another profession. An employee must cope with these additional duties during his working hours and for a fee. The employer must take written consent from the employee.
If we consider specifically the expansion of the service area or the scope of work, then it involves completing additional tasks precisely in their profession. For example, you can cite a larger number of serviced machines or units, a larger cleaning area, a larger number of processed documents, etc.
General approval procedure
The company must approve in the collective agreement or the Regulation of the organization on remuneration of all the moments associated with this issue:
- How can zones be expanded or increased in each profession? Specific restrictions and conditions must be established.
- The list of professions and positions for which expansion of zones or increase in volumes is allowed.
- The procedure and method of payment for additional work.
The organization may resort to expanding the service area or to increasing the volume of work performed in the presence of vacancies. In this case, usually a job in a vacant position or profession is divided into two or more employees.
It is impossible to establish surcharges for certain categories of workers:
- the head of the organization and his deputies;
- chief specialists and their deputies;
- if the performance of this additional work is already included in the duties of the employee, they are provided for by the contract and laid down in the norms of labor costs;
- if additional work is assigned to the employee in connection with his insufficient amount of work in the main place.
Documenting
In each case, the employer must issue an order to expand the service area. It indicates the specific deadlines for additional work, their volume. In other words, the order determines the number of machines, square meters, reports, etc., which are additionally assigned to the employee, the amount of surcharge for this work.
If an order is issued to expand the service area, a sample of this document may have the following contents.
The title of the document should reflect its essence. It may be: “On the assignment of additional duties by expanding the service area.” Next is the wording of the order. It can be this: “In the period from 02/02/2017 to 06/30/2017, order a locksmith 3 r. (Full name) fulfillment of additional duties as a locksmith during the specified duration of a work shift along with the responsibilities defined in the employment contract by expanding the service area. Install locksmith 3 p. (Full name) surcharge of 6,000 rubles. " The order is signed by the head of the organization. Also in the order should be the written consent of the employee to perform additional work assigned in connection with the expansion of the service area.
The legislation does not limit the period for which an employee may be assigned additional functions. This period is approved by the parties by mutual agreement.
An employee has the right to refuse additional work. Also, if an employee is already performing this additional work, he may refuse to perform it ahead of schedule. The employer also has the right to prematurely cancel the assigned additional work.
Payment
The labor legislation says that the principles of the supplement for expanding the service area are approved by agreement of the parties, that is, the employee and the employer. General provisions for payment for additional work are prescribed in either the collective agreement or the Regulation on remuneration.
The size of the surcharge in each case is set depending on different conditions. The following factors affect the payout amount:
- complexity;
- nature of work;
- scope of responsibilities;
- how much time is used.
Payment for increasing the volume of work or expanding the service area can be set for the employee due to the achieved level of technology, technology, organization of the production process. And for some individuals, this may be due to their personal qualities and skills. For example, a male worker has greater physical abilities than a woman, or a younger worker is quicker in managing his functions than an older worker.
Payment for combining and expanding the service area and generally assigning such additional duties to an employee can be made in the organization only if there is a corresponding vacancy in the staff list.
The employer must pay equal work in equal amounts.
When the management of the organization establishes a form of surcharge for expanding the service area, the sample order may contain the following calculation options:
- specific amount of money;
- percent of the tariff or official salary.
The additional payment is taken into account in the salary when calculating sickness, pregnancy and childbirth benefits, vacation pay and other compensations, for which average earnings are taken.
How efficiently you can use zone expansion in your organization
In some situations, when an employee performs a large amount of work than is provided by the norm for a fee, it can bring good savings to the organization. It is more profitable to pay an employee already working on staff than to hire an additional employee and pay him full wages.
Also, there is no need to organize a new workplace for this employee. For example, you do not need to buy a desk, a computer, if it is an office employee. And, for example, the cleaner does not need to provide cleaning equipment, work clothing, etc. That is, a full-time employee will perform production tasks in his place with the funds he already has and will receive a surcharge for this.
Difference in terms of volume expansion and expansion of zones
The essence of these concepts is very close, the difference lies only in the nature of the work performed.
If we are talking about the fact that the employee has a certain area, work area, then his additional work will be an extension of the service area. Sample order by design such additional work should contain precisely this formulation. You can give the following examples of professions for which expansion of zones can be provided - a doctor, a nurse, a cleaner, a social worker, an electrician. That is, this is a specific area of work. For a doctor, this is a list of specific streets or areas whose residents he should take. For an electrician, this can be a specific object, workshop or territory for which it is assigned.
The concept of increasing the volume of work is suitable for those workers who have production standards. For example, a turner, packer, computer operator, etc.
Responsibility of the employer for paying extra work
In the case when work is not paid for expanding the service area, then the employer can be brought to administrative responsibility in accordance with the first part of Article 5.27 of the Code of Administrative Offenses of the Russian Federation. If the employee is involved in additional work without his written consent, the employer will also incur administrative punishment.
Employee Initiative
The employee has the right to write a statement to the head of the organization in which he may ask to increase the amount of work. It can also determine the specific time, site or amount of work, the desired payment for additional labor.
Expanding the area and volume of labor can be a good alternative for an employer to hire a new employee. This will help to save on salaries, and the work will be done efficiently and well, as experienced workers know their job and they, as they say, have a “full hand”.
And for an experienced worker, expanding the area of his work or increasing the volume of work will become an additional financial incentive for effective and efficient work. Thus, both parties, both the employer and the employee, benefit.