Very often people are faced with the need to write business letters, for work and for personal purposes. Due to the fact that the reasons for writing business letters are very diverse, there are several types. So, there are cover letters of thanks, letters of suggestion, letters of order, letters of reminder, and many others. This article will discuss what a request letter is, how to compose it correctly, and also about the features of its writing in English.
Request letters, as a rule, are drawn up in cases where the sender wants to receive some information about a particular product, to find out if it is available, to clarify some issues related to its operation. Also, such a letter is sent to clarify the timing of delivery of goods, terms and methods of delivery, and so on. With it, you can request a price list and list of goods. How to write a request letter?
Rule number 1. Concisely and essentially
It is necessary to think over the letter to the smallest detail: make it concise, understandable, concise, containing only the necessary information. It is important that the employees of the recipient company quickly understand what they want from them and give a quick response.
Rule number 2. Observe the structure of the request letter
At the very beginning of this type of business letter, you must provide the name and address of the company that sends the request. The following is the name of the addressee company. After that, an official appeal to the company’s management and the content of the letter are written. Be sure to indicate the source of information about the product that interests you, a summary of the request for certain information, additional questions, information about your company and the benefits of cooperation. At the end - a signature.
Rule No. 3. The letter of inquiry should be presentable
In order for the company you are contacting to take your request seriously and make a positive decision on cooperation, the letter should look decent. As a rule, it is printed on a special letterhead, which will contain not only the text of the request, but also contact information.
A letter of inquiry in English (as, in principle, in any other) language is written not only in compliance with the above rules, but also with the use of certain stamp expressions and cliches. The use of abbreviated forms of words or expressions, abbreviations, references to "you" and other signs of conversational style is not allowed. Abroad, writing business letters is very responsible, as evidenced by the presence of a huge number of manuals and rules for writing them. It is also important to use words that indicate your respect and courtesy: show how much it means to you to work with the recipient. The inquiry letter ends with an expression of desire to receive an answer as quickly as possible and wishes for all the best.
A request letter, an example of which can be easily found on the network, is very popular today, since in the modern world the need to obtain information about a particular product arises more and more often.