How to use Outlook: instructions and recommendations

Outlook is a program for working with your mail, it presents a huge number of functions for working with it. Also in it you can work with all available boxes.

Since this program is one of the standard on a Windows computer, many run it and use it exclusively as a program to send and read letters.

Important! If your system did not have this program, you must install Microsoft Office. However, in reality, Outlook on Windows is more than that. This is a great tool for working with mailboxes.

Account creation

How to use Outlook? First create an account. Instructions for creating:

1. Open Outlook and go to the "Tools" tab.
2. Select "Accounts."
3. In the window that opens, select "Create account."
4. Next, a form will appear to fill out information about the account (name, surname, date of birth, email address and other information necessary for maintaining the account).
5. After filling out the form, click "Next", where you will be prompted to enter a nickname and password. Click "Next".
6. After completing the entry of all the necessary data, you need to click on "Advanced Options".
7. Select "Outgoing Mail Service".
8. Here you need to check the box at the level of two entries: "The SMTP server requires authentication" and "Similar to the server for incoming mail."
9. Go to the "Advanced" tab of the same window.
10. Here you need to enter the port numbers provided by your providers.
11. Check the box "Leave copies of messages on the server" and click and OK.

The Outlook account is ready, now you can write to your friends and colleagues from it. You can use multiple accounts at the same time. Just exit the current one and enter a new one. Done. Now your friends see you and can write to you and invite you to their scheduled meetings.

An account can also be deleted from Outlook.

Delete

Instructions for deleting an account:

1. Open Outlook.
2. Go to the "Service" section and select "Settings" (all mail connected to this Outlook will be displayed).
3. Click on the account you want to delete.
4. In the upper right corner above the workspace of the account list is the delete button in the form of a red cross. Click her.
5. Done. The account has been deleted.

You can delete an account by simply selecting the desired one and clicking on the Delete button.

Program setting

How to use Outlook? Like any other program, the first launch starts with individual settings.

Instructions for configuring Outlook:

1. You need to configure mailbox accounts in Outlook (go to the "File" tab, in the "Account Settings" section).
2. If necessary, automate the flow of incoming / outgoing messages (go to the "File" tab, in the "Rules and Alerts Management" section).
3. Set up a personal signature for each sent letter (issue an automatic signature for each letter you sent).

All settings can be made in the "Parameters" section.

How to use?

Many people wonder how to use Outlook? The program window is divided into several parts: workspace, functional tape, list of messages (incoming / outgoing).

To see the outgoing or (incoming) message in Outlook, you just need to click on it.

What can be done with messages in Outlook:

• delete
• send to archive;
• answer it or continue the dialogue with the interlocutor;
• forward to another person;
• save to a separate document (you can save all correspondence);
• print (you can print all correspondence);
• Select messages from different conversations.

Outlook mail client features:

• search for the desired message from the history of dialogs;
• automatic completion of the proposed input of the message header;
• sending and receiving messages.

Message sending

How to use Outlook and how to send messages? In order to create and send a message, you must follow these steps:

1. Open Outlook.
2. Go to the "File" section.
3. Select "Create message" or "Create conversation" if you want to send a message to more than one person.
4. Enter or select a recipient.
5. Print the required message. Outlook provides the ability to edit (change the style of the text) message, as well as add various multimedia files to it (in the message input window, select "Insert").
6. After the message has been printed and edited, click on "Send".

Scheduler

This program can be used as a scheduler. It has a special calendar in which you can mark your meetings or affairs on a given day. As soon as this day arrives, Outlook will display a corresponding message (notification) that you have something assigned for that day.

How to open a calendar and make a meeting there in Outlook? The calendar for making a meeting or a case is on the main tab of the program, in the upper left corner. You must click on "Create appointment", the button of which looks like an image of an empty calendar. After this, you must enter the name of the case or meeting and its time of day or night.

Now you need to select a date by scrolling through the calendar and clicking on the desired day. Outlook provides the ability to invite meeting participants to create it.

To do this, select the tab to send an invitation to prospective participants (friends, colleagues or company employees) that a meeting will be held on that day. Mark on your calendar and send this entry to all the indicated people.

As a result, Outlook becomes not just a mailbox, but also a convenient tool for planning cases, meetings and notifying people you need about them.

What is an auto answer?

In the Outlook mail service, you can configure the auto answer feature. This is a very useful feature for those people who do not use this program very often. To enable auto answer in Outlook, you need to activate the "Deputy" function.

How to activate the "Deputy" function

The procedure for activating the "Deputy" differs depending on the version of the mail service.

For versions of Outlook 2010-2016:

1. Open automatic layout preparation mode (opens when creating a message in the main section).
2. Print the text of the answering machine message.
3. Select the "Save As" function in the "File" tab.
4. Enter any name of the saved file and specify the extension of the type .oft.
5. Save this document to your computer.
6. Return to the "File" section and select "Manage alerts and rules."
7. In the window that appears, select "New Rule".
8. In the section "Start with an empty rule" that opens, select "Apply the rule to messages I received." Click "Next".
9. The "First Step" will appear. You must select "Reply using the selected template."
10. In the second step, select "Specified Template".
11. Click on the "Browse" button and find in the file system of the computer the previously created template with the .oft format.
12. At the final stage, select a name for the template and check the box "Enable rule". Click Finish.

These instructions for creating an auto-response are only suitable for versions of Outlook with an Exchange account.

Outlook Auto Answer (2010-2016)

Instructions for creating an automatic reply in Outlook (2010-2016) without an Exchange account:

1. Open Outlook (2010-2016).
2. Go to the File tab.
3. Open the "Details" section.
4. Find the "Auto Answer" button and click on it.
5. Check the box for the answering machine "Send automatic response when offline".
6. If desired, select the time of the answering machine.
7. Choose the circle of communication to which the auto answer will be distributed (within the organization, friends, etc.). You can select several circles of communication at the same time.

After all that has been done, you will have an answering machine installed in your Outlook inbox. It remains only to write text for an answering machine.

Outlook Errors

This program can sometimes display various kinds of errors. Each of them has its own system number.

Examples of errors and their interpretation:

1. Error 0x800CCC00 LOAD SICILY FAILED. This error means that you cannot log in. The problem is solved by restarting the program or reinstalling it completely.
2. Error 0x800CCC01 INALID CERTIFICATE CONTENT. Indicates the absence of an account authorization certificate. For correction it is necessary to obtain this certificate.
3. Error 0x800CCC0B SERER OR MAILDROP IS BUSY. This error number indicates that you have accessed the server too often. You must wait about 5 minutes for the next server call.
4. Error 0x800CCC0C NOT INIT. The server used was not found. Check server availability or serviceability.
5. Error 0x800CCC0F CONNECTION DROPPED. This error indicates problems with the Internet connection. Check connection.
6. Error 0x800CCC10 INALID ADDRESS. This error code is displayed by the program if the email address is incorrect. It is necessary to check the correctness of the entered data.