Not every employee at the time of hiring knows that he is obliged to sign the so-called job description. It must be provided directly to the personnel department. This document determines the future employment of the employee according to the work schedule of the company or enterprise.
If there is no job description, and no one talks about it, this means that the employee remains socially unprotected and can be subjected to tremendous pressure from the leadership, which is often observed today. Extracurricular hours of work negatively affect the state of health, affect the quality of work. In this case, wages are also a big question.
Consider what this document can be on the example of the job description of a specialist in contract work.
The nuances of the post
Before proceeding to the job description itself and its provisions, you should understand what constitutes the position of contractual employee.
This work involves the conclusion of an agreement between several contractors. They can be various companies - legal entities in fact. The main counterparty is the company, which also hires an employee for contract work for this work. The rest are partners, for example, in the supply of materials, the sale of goods, the provision of certain paid services to provide companies with all kinds of resources.
A person engaged in contractual activities is not a party to the contractual relationship. He is just a performer. For the most part technical. In other words, he is involved in drafting contract templates, which are subsequently signed by counterparties.
The requirements for a specialist in contractual work can be expanded. Often, the person who compiles such documents is empowered to monitor the fulfillment of the conditions specified in them.
What is the job description of a contract specialist?
In his labor activity, the employee under study must rely on a certain number of his powers. In other words, to understand what the employer requires of him, what efficiency is expected from his employment, and what personal benefit is for him from fulfilling the tasks set. All these nuances are described in the job description of a contractual specialist.
Thus, this document allows you to perform work according to strictly defined regulations established by the company or enterprise. This document also predetermines the relationship of the contract department with other structural units of the company. And even the redistribution of responsibilities between several separate structural units.
Who makes up the instructions?
The job requirements of a contractual specialist are directly determined by the management of companies or enterprises. The head of the personnel department is responsible for fixing and properly formalizing the duties of a specialist. A specialized lawyer can also be involved in the preparation of job descriptions, if such a position is provided for in the state.
After drafting, job descriptions are studied by management, if necessary, supplemented with necessary or missing points, and then approved.
Who signs job descriptions?
Without the affirmative signature of the director of the company or enterprise, the job description is invalid. When applying for a job, an approved document must be signed by an employee who is hired for the corresponding position. At the personal request, the employee may be handed a copy of the job description, according to which he will fulfill the requirements laid on him.
Who monitors the implementation of the provisions of the job descriptions?
The fulfillment of the duties of a specialist in contractual work is controlled by the director of the company or enterprise. As well as the personnel department. If the state provides only one full-time unit regarding contractual activities.
Often, contractual departments of several employees are formed in companies. Then the redistribution of duties begins with the highest rank:
- the chief specialist of the department - reports directly to the management and is responsible for the implementation of job descriptions for each subordinate from his department;
- Leading Specialist - reports to the main specialist, monitors the performance of duties of employees of the lowest level of subordination;
- technical specialist - reports to a leading specialist.
Who is responsible for non-compliance? For non-fulfillment of official duties by a specialist in contract work, responsibility is assigned not only to a higher management link, but also to the employee himself. What is also specified in the instructions.
Sample document structure
The following is an example of a job description for a contractual specialist. If necessary, it can be finalized by employees of personnel services and departments at the discretion of the management of companies and enterprises, which will be correct and lawful.
General provisions
This section should describe the position, namely such moments:
- job title and rank - contractual work specialist, leading contractual work specialist, chief contractual work specialist;
- subordination structure - predetermining the reporting procedure for the work performed;
- qualification requirements for the position held - education, skills, experience in the position;
- general rules for the admission of employees to the staff of a company or enterprise and their dismissal, in particular regarding the position of specialist in contract work;
- the procedure for possible replacements, if necessary (transfer to another position, sick leave, business trip);
- a list of legislative documents, the provisions of which an employee of the contract department can operate in their professional activities.
Work schedule
This section should contain information about the normalized or non-standardized work schedule of an employee of the contract work department. All points of this part of the job description must be confirmed by laws and regulations governing working hours of employees.
Overtime must be rewarded with additional wage increases.
Rights
This section should list the rights that a contractual department employee is given regarding his future professional activities. For example:
- make requests for the necessary information in other departments of the company or enterprise;
- have access to the decisions of the management of the company or enterprise;
- make adjustments to improve the efficiency of the workflow and transmit their proposals directly to the senior management of the company or enterprise;
- contact personally with counterparties regarding the provision of the necessary package of documents for concluding contracts;
- to monitor the implementation of contractual provisions, to personally participate in negotiation processes regarding the implementation of contractual requirements by contractors.
Responsibilities
This section of the job description of the contractual specialist details the responsibilities assigned to the employee. For example:
- draw up the text of contracts after verbal agreements with counterparties;
- keep records of contractual documentation;
- follow the executive terms of the contractual requirements, timely notify of the need to extend the contractual relationship between counterparties;
- identify debts and make claims for their closure within the framework of their competent rights;
- exchange primary documents regarding the fulfillment of the obligations of the parties to the agreement;
- to develop and amend documents by drawing up additional agreements to concluded agreements for a specified period.
The job description of the chief specialist in contract work can be supplemented by a number of responsibilities. For example:
- monitor compliance with the requirements for lower-level employees;
- provide reporting of the department to the top management of the company;
- take part in negotiations between counterparties;
- resolve conflicts regarding the provisions of the contractual relationship between counterparties;
- to be a representative of the company when concluding contracts with counterparties.
The list can be much wider.
The job description of a leading specialist in contract work can also be wider. And supplemented, for example, by such duties:
- training of technical specialists;
- control over the preparation of contractual documents, verification of contractual provisions;
- control over the signing of contracts and their consideration;
- replacement of the chief contracting specialist if necessary;
- implementation of the organizational work of the department.
Responsibility
This section carries information about what threatens the employee direct failure to fulfill the duties assigned to him. This may be disciplinary, administrative, financial or criminal liability.
Salary
This section contains information on remuneration for your work as a specialist in contract work. Often, the size of the basic salary is indicated here according to the staffing table, as well as the schedule of possible bonus accruals and their value equivalent to monetary units.
Conclusion
Job description is one of the documents regulating the activities of employees of companies and enterprises. It gives an understanding of what is required of the employee and how he should fulfill his duties. In turn, the management has the opportunity to assess the professionalism of the employee with respect to the requirements set and to calculate how effective his work is for the company in particular.