How are documents sent today? Most are sent via e-mail - this is a fact, but at the same time, fax is still in use, moreover, it remains a popular means for transferring certain papers. Quite often, people ask, "How do I send a fax?" Many do not really know how to do this. In fact, there is nothing difficult in sending paper in this way. For the procedure to be successful, you need to follow a few simple steps - anyone can handle this.
Preparing for shipping and document requirements
What do they do before sending a fax? First, a document is prepared that will be sent. As a rule, it is printed on a sheet of A4 format , since not every model of the fax machine allows you to send smaller paper — so the best option is selected. If the device can send paper of different sizes, it must have paper size adjustments.
It is necessary that the document intended for sending is printed very high quality - otherwise the recipient may have difficulty deciphering the information that is contained on it. If for any reason the image or text came out blurry, it is better to print again.
When the preparation is complete, open the fax paper feed tray. Usually it is located somewhere on the back of the device. The document is inserted face down - this is important.
How to send multiple sheets
If you know where you can send a fax, you can always send several sheets at once - the sending procedure will be determined by what type of machine you have to interact with. Certain devices are designed for bulk sending of documents, so that you can insert several leaflets into the unit tray (as practice shows, this number should not be more than a dozen).
There are such fax models where more than one document cannot be sent - in this situation, all the paper is loaded in the order of priority. When all sheets are loaded, you should wait for a single signal. Next, the device begins to capture the document.
What should be done before sending
Before sending documentation to someone, you need to dial the addressee number on the device, then wait until they pick up the phone. After, according to the rules of etiquette, you should introduce yourself, ask the person to receive the fax. The standard command for transferring papers is “Start”, after which the “Start” button is pressed on the device (not only you, but also the person on the other end of the wire). Yes, they should also know how to send a fax there, otherwise nothing will work. The handset is not placed until the transfer of documents is completed - this is important. It often happens that the recipient has an automatic fax - in this case everything will be simpler: you just need to dial the number, wait for the special signal and press the start button. When the sending procedure is completed, you need to click the "Communication" button: they are interested in whether the documents have arrived, whether the information is readable. If the quality is poor, you should repeat the transfer again.
Where can I send a fax?
Certain companies nowadays require certain documents to be transmitted through fax machines. What if you don’t have such a device? Is it possible, for example, to send a fax via the Internet?
Documents can always be sent using post offices. For a very reasonable fee, the paper will be sent where it is needed. Similar services are also provided in special companies: sending faxes to them is a core business.
There are also easier options: you can look into some office and ask them to send documents, contact friends - there are probably those who have a fax machine at their disposal. But the best advice: if you often have to send documents, it is best to just purchase a fax - and then you definitely will not have to face various difficulties.
You can send papers through the Internet and a computer, but the kit must have a scanner to make copies from different papers. Many sites on the network offer sending faxes for a nominal price. There are special programs that guarantee the transfer of documents to facsimile devices, including from popular Internet services such as Google. How to send a fax in this way, everyone will understand without difficulty.
Phone for receiving and sending documents
A few words are worth saying about modern cell phones. At the moment, these are not just negotiation devices, but full-fledged communication devices by almost any means. How to send fax from phone? Very simple: just call your mobile operator and ask to activate the service for sending and receiving fax documents. True, you will have to connect another additional number - it will need to be used for sending papers. Each operator has its own rates for providing such a service, so you should definitely consult about this in order to avoid unpleasant surprises.