A large amount of documents is available in any organization. Not all of them need firmware. For beginners, this operation can be completely incomprehensible and unfamiliar. Therefore, let's figure out how to stitch documents correctly, and why, in general, this is necessary.
Flashing papers must be done in each organization. This procedure provides protection and safe storage of documents. There is no specific algorithm by which it must be strictly executed. Each organization and different authorities have their own requirements.
For the firmware you will need: documents, a needle with kapron threads (or twine), scissors, glue, a hard cardboard cover and printing. Next, follow the instructions on how to staple documents correctly.
Step 1. The preparatory phase. Before stitching, you must carefully inspect all documents and remove metal objects from them (staples, paper clips).
Step 2. Expand the documentation in a specific sequence.
Step 3. Then, in the upper right corner, number the sheets, but not the pages. If there is information on the back of the paper, then numbering is done separately. A set of schemes or cards consisting of several sheets is considered one. After this action is completed, the exact number should be noted on the back of the gluing.
Step 4. Now we will figure out how to stitch documents correctly. From the left side in the center of the fields, 3 to 5 holes must be made strictly vertically so that documents can be viewed. This can be done using a binding machine, sewed or drilled with a drill or punched in parts with exactly a hole punch.
Step 5. Pass the threads or twine in two layers through the holes.
Step 6. The ends should be directed from the middle hole from the sheet turn and fix the assembly. Leave a loose piece of thread 6 centimeters long.
Step 7. To apply data on paper 4 × 5 centimeters in size: number of numbered sheets, firmware date. The person responsible for the documents must legibly sign. After that, the seal of the organization is applied.
Step 8. Stick the paper so that it covers the assembly.
Step 9. Next, the gluing is certified by the head or another authorized employee. Printing should be on the sticker and part of the sheet.
Here's how to staple documents correctly. It should be noted that this algorithm may differ depending on the rules provided by the organization. All of the above should be performed by a specialist who has the duty to flash documents specified in the job descriptions.
Storage time
According to the legislation, enterprises are obliged to ensure the safety of primary securities for a certain or very long period. Documents on the initial cost of fixed assets are stored for 4 years after decommissioning. The income tax return confirming the loss must be kept in the archive during the period for which it reduces the tax base. Accounting information on insurance contributions to the pension fund, social insurance fund and FFOMS should be stored for six years (clause 2 of article 28 No. 212FZ).