AutoCorrect in Word is a great helper that corrects typos and grammar mistakes of a user while typing. This option is present in every version of the text editor. To expand its capabilities requires customization.
How to make AutoCorrect in Word 2003
Despite the fact that this edition of the editor is almost 15 years old (published in October 2003), it is still actively used on older computers. AutoCorrect in Word is enabled by default. In order to get to the window of all the settings for this function, you need to select “Tools” in the menu and go to the sub-item “AutoCorrect settings”.
To turn this component of Word off or on, you need to check the box to the left of the line “Replace when entering.” Under the latter is a pair of small tables. The first is designed to add new words and control letter combinations for AutoCorrect in Word. The second table contains all the previously added words and their spellings, in which automatic replacement is activated.
To add a new activator-word pair:
- Enter the appropriate set of characters in the first cell of the first plate.
- The second cell is filled with text that should replace the previously entered characters.
- Click the “Add” button under the right half of the second table.
The size of each word auto-replacement in Word is limited by only one parameter - the capacity of the hard drive. Also, in addition to encoding words and phrases, you can insert special characters this way without using the "Symbol" window located in the "Insert" menu.
To remove added words for AutoCorrect, you need:
- In the second table, highlight the desired pair.
- Click the “Delete” button.
All added activator-word pairs are available for use in other programs of the MS Office package.
Automatic text in MS Word 2003
Another function, in addition to auto-replacement of letters in Word, which allows you to speed up typing, is auto-text. Its difference from automatic replacement is that it is enough to enter the first 2-3 letters from the prepared phrase in the document and press the F3 key. After that, the proposal will complete the program. If the button is not pressed, then nothing will happen.
The settings for this editor function are located in the AutoCorrect window in the AutoText tab.
In order to insert one of the standard options into the text, just select the one you like and use the "Insert" button located to the right of the list. For faster use of this option, you can display it in the form of a quick use panel. To do this, the “Panel” button is present in the settings window.
To add your own ready-made sentences, you need to enter all the required text in the "Element Name" line and add it to the list of AutoText options using the "Add" button. You cannot change existing templates.
To delete unnecessary auto text, select it in the list and click the "Delete" button.
Automatic replacement in the "Word 2007-2016"
This option is present in later versions of the editor. But where the AutoCorrect is located in Word is very different from its location in Word 2003. To access the function settings, you need to:
1. Press the “Office” button (round or rectangular button in the upper left corner of the editor).
2. Go to the "Word Options" using the button of the same name in the lower right corner of the menu.
3. In the window that opens, go to the "Spelling" section, and then click the "AutoCorrect Settings" button and call the window of the same name.
There are no differences in its use from the version of "Word 2003".
AutoCorrect mathematical symbols in versions 2007, 2010
In the 2007 version of Word, a new feature appeared in AutoCorrect - replacing special mathematical symbols with text commands when creating formulas. The settings for this editor function are in the second tab of the AutoCorrect window.
It turns off similarly to the usual AutoCorrect. To get the opportunity to use unusual characters when writing text (for example, ˚ or ÷), you need to put a check mark next to the line “Use auto-replace rules outside mathematical formulas”.
Adding new and deleting unnecessary characters is done in the same way as when changing word pairs in text auto-replace
AutoText in MS Word 2007, 2010
This feature has also been ported to future versions of Word. It works the same way as in the 2003 editor, but it has become more difficult to configure it. To view the available ready-made phrases, you must follow the following procedure:
1. Click on the “Express blocks” button located in the “Insert” tab of the “Text” block.
2. Select “Organization of building blocks”. An alternative way to call this window is: Alt> C> E> O.
3. In the window that opens, click LMB (with the left mouse button) on the “Collection” column.
All phrases and sentences used for autotext belong to the collection of the same name. In order to add new options to it, you need:
1. Select the text on the worksheet.
2. Activate LMB menu item "Save selected fragment to the collection of express blocks", located in the menu of the button "Express blocks".
3. In the new window in the second line in the drop-down list, change “Express blocks” to “Auto text”.
4. Click “OK.”
In Word 2007, unlike the 2003 version, you can modify already created phrases for AutoText using the "Change Properties" button.
For convenience, you can place the "Organizer of building blocks" on the quick access panel. This is done as follows:
- Click the Office Button.
- Go to the "Settings" section.
- In the drop-down list on the left, select the line “All teams”.
- Find the "Organizer" among the teams and click the "Add" button to the right of the list.
In the same way, on the quick access panel, you can add the button “Save selected text to the AutoText collection”.
Transfer file with AutoCorrect settings
When replacing a hard disk or reinstalling the operating system, you can irrevocably lose a collection of combinations of how to make AutoCorrect in Word. In order to prevent this from happening, it is recommended that you periodically make a backup copy of the settings file for this function.
It is stored in the Office folder under the name MSxxxx.aci. xxxx means the digital language code:
- Russian: 1049.
- Ukrainian: 1058.
- Belorussian: 1059.
- Kazakh: 1087.
- English: 1033, 3081 or 2058.
- French: 1036.
- German: 1031.
The location of the folder depends on the operating system you are using:
- Windows XP: C> Documents and Settings> "Username"> Application Data> Microsoft.
- Windows 7: C> Users> "Username"> Application Data> Microsoft.
- Windows 8: From> "Users"> "Username"> AppData> Roaming> Microsoft.
Note: The Application Data / AppData folder is hidden from the user by default. To make it visible, go to "Control Panel"> "Folder Options"> "View" tab. At the end of the list that opens, put a checkmark in the line “Show hidden files and folders”.
There is only one way to do AutoCorrect in Word, regardless of version. But it is more than enough to perform everyday tasks when working with this text editor.