Any labor activity requires an organization that includes clearly defined tasks with agreed deadlines for their implementation. This will allow to distribute labor resources as efficiently as possible and get a result that corresponds to the plans.
For these purposes, any enterprise has a calendar plan, which is drawn up in accordance with generally accepted standards. Almost all planning methods include such basic concepts as event, duration, work and date.
So, for example, the concept of “work” according to the calendar plan includes some activity that is necessary to achieve certain results. "Date" means indicating the exact time of completion when the result should be obtained.
Drawing up a schedule requires a logical approach, and the receipt of results and the sequence of individual operations should be prescribed in accordance with the existing technology of work.
The main connection between the prescribed actions should be based on the principle of "end-to-start", i.e. all work can begin only after the previous task is completed. This allows you to form a whole network of sequential tasks.
It is worth noting that the project schedule is an important key point in the organization of all work activities. The compiled plan must be approved by management and contain a complete project schedule. Thus, in advance, all the time allotted for each task necessary to achieve the final result is calculated. Also, the schedule contains information on resource requirements (machines, materials, people, etc.) and a calculation of labor costs, which includes material costs of the project.
Any project moving into the stage of practical implementation may not be implemented as expected. In such cases, check the progress of work with a schedule in the work plan. This allows you to find the reasons for the delay and make changes that will be true.
The schedule should be drawn up by the project manager, but at the same time, specialists in this or that area (marketing specialists, construction specialists, etc.) are involved. This allows you to structure the entire list of works on a hierarchical basis.
Equally important is the determination of the relationship and duration of work. In the modern world, it is customary to use the Gantt chart, which allows you to visualize the whole range of tasks.
Moreover, it is necessary to create a resource model of the project, which includes information on the number of people needed to complete a specific task, as well as those responsible for the result of the work. In addition to human resources, certain tasks may require: transport, machinery, mechanisms, raw materials and consumables. It all has value and is entered in the column "resources". In addition to the cost, this column includes other items, such as a calendar indicating the shift in hours, costs (travel, etc.).
Thus, a well-prepared calendar plan allows you to optimize the implementation of any project, as well as calculate all the necessary costs that may arise in the process. Clearly defined deadlines and tasks will correctly organize all work activities and identify weaknesses. Savings in planning can be the reason why the company can suffer serious financial losses, because an unprofessional and carelessly drawn up calendar plan can lead to a number of mistakes and additional resources that will delay the execution of work.