In the world of digital technology, people have long mastered modern methods of communication on the Web. So, one of the most common methods of transmitting information is email, with which you can communicate, learn and grow. Today, the Internet provides a wide selection of such programs, but the most popular and convenient is Microsoft Outlook. Despite many positive aspects, this mail program has a number of nuances that require a certain solution. For example, many novice users are faced with the problem of how to set up Auto Answer in Outlook.
Auto answer function
Today, Outlook is the most popular email program, which is popular among Internet users due to its simplicity and functionality. Thanks to this program, you can freely communicate and receive newsletters. Among the many positive features, it should be noted the possibility of auto answer. If you are traveling long distances or for a long period of time, Microsoft Outlook allows you to use the auto answer function.
If there is no Internet connection or the ability to access the mailbox, the auto reply will send the sender the user's contacts and a message pre-recorded in a special template.
Auto Answer Setup and Operation
Most people, not only beginners, but also advanced Internet users, are faced with the problem of how to set up Auto Answer in Outlook. The procedure for creating an automatic reply in the mail program will not be difficult and time consuming if everything is done correctly and according to the instructions.
So, to set up Auto Answer in Outlook, you need to complete the following steps:
- Open Outlook.
- Find and click the "Create Message" button.
- Enter the message text for the auto reply. It is important to remember that this text will be sent to the sender.
- Find and click the "File" button.
- In the "File" options, find and click "Save As." You need to select the format "Outlook Template" and save the message.
Creating a template is only the first step, which will allow you to understand how to set up an automatic reply in Outlook and simplify the work with the mail program.
Basic steps for setting up auto answer
Setting up an auto answer includes the following basic steps:
- You need to find the "Rules" tab in the upper panel of the program.
- Then select the "Manage Rules and Alerts" option, where you want to select the "New" option.
- In the window that opens, select "Apply rules to my messages."
- After the selection is made, click the "Next" button.
- The “Rules Wizard” window appears, where you do not need to select anything. Then you just need to click the “Next” button, and then answer “Yes”.
- In the next window that appears, you need to put a mark on the option "Mark using the specified template." In the window below, click on "Specified Template".
- Then the “Folders” window will appear, where you should select “Templates in the file system”.
- After the “Auto Answer” window appears, click on it and open it.
- In the "Rules Wizard" that opens, select "Next".
- In the last window, before setting up Auto Answer in Outlook, you need to click the "Finish" button.
So, the auto-answer setup was successfully completed. Now the built-in messages in the template will be sent to any address. It is important to know: for the auto answer to work stably and efficiently, you should provide a personal computer with uninterrupted Internet.
Finally
Thus, depending on the template created and the actions taken, an automatic reply in Outlook will be used for all incoming emails. But you should take into account the fact that the rules wizard provides for sending an automatic reply to the addressee only once.
The session starts after the first start of the mail program, and ends when you exit it. At that moment, while the program is running, a second answer to the recipient who managed to send a certain number of messages will not come. Throughout the entire session, the program creates a specific list of users to whom the auto answer was sent. Such actions avoid re-sending the message. However, if you restart the program, the list is deleted. Thus, taking into account the main stages of setting up and creating templates, all doubts about how to set up auto-reply in Outlook should disappear.