Shares are securities that confirm the rights of their owner to take part in the management of the issuing company through participation and voting in general meetings of shareholders. All stocks must be recorded in a special register. The maintenance of the register of shareholders may be assigned to the enterprise itself or to a specialized legal entity - the registrar.
Previously, shares of any company were issued in paper form, on special secure forms. Since 2002, no one has been issuing paper shares, and they can only be confirmed by obtaining an extract from the electronic register of securities owners.
Why do I need an extract
An extract from the register of shareholders may be required not only to confirm ownership, but also in the following cases:
- when applying for a loan, shares can be provided as collateral or in such a way confirm your solvency;
- for the disposal of shares;
- when performing notarial acts.
That's not all. An extract from the register of shareholders may be required if it is necessary to request documents from the issuing company, which the company provides only to participants with a certain amount of securities. From the extract you can get information about the percentage ratio of the applicant's securities to the total number of shares issued.
How and where to get
First of all, you need to decide where to get the extract from the register of shareholders, that is, find out who keeps the register. This may be the enterprise itself or a specialized registrar. Such information can be obtained from the register.
The second stage is to determine the amount of information that the extract should have and write the request itself. In the letter you need to display the personal account and personal data, which will have to be confirmed in the future.
The third stage is to find out about the cost of the service and pay the required amount. If the registry is maintained independently by the company, then a statement fee should not be charged.
The last step is to transfer the request and receive the statement.
From 3 to 5 working days are allotted for issuing an extract.
What is a document?
An extract from the register of shareholders is a written document with the signature of the registrar and its seal. If the register is maintained at the enterprise, the document is certified by the signature of the head and the seal of the enterprise.
Consider an exemplary extract from the register of shareholders.
Document Title No.
Company / registrar, legal form and name.
The date on which the document is relevant, and the place of its preparation.
The full name of the issuer, the form and name of the company, the address and registration information in the register.
Information about the person who keeps the register.
Type of securities: ordinary, preferred, registered.
Registration number of securities issues, date of registration and by what authorized body registration was carried out.
Example for a legal entity
No. p / p | Personal account | Full name / name of legal entity | Address of residence / legal address | Category or type of shares | If- honor, pcs. | Nominal linen cost, rub. | Share in the authorized capital,% |
1 | 1111 | LLC "First" | 6545, Bobruisk, st. First, 1 | ordinary ny | 10,000 | 100.00 | fifty% |
Example for an individual
No. p / p | Personal account | Full name / name of legal entity | Address of residence / legal address | Category or type of shares | If- honor, pcs. | Nominal linen cost, rub. | Share in the authorized capital,% |
1 | 2222 | Second V.V. | 6545, Bobruisk, st. Second, 2 | registered | 5000 | 100.00 | 25% |
(An extract from the register of shareholders is not a security.)
Director
LLC “Issuer” signature, full name, seal ;
or
LLC "Registrar", signature, name, seal.
Additional information included in the statement
In addition to the information described, the statement includes:
- whether or not there is an encumbrance in relation to securities for which information is requested;
- for what period is information on specific shares entered;
- whether the registrar was involved in maintaining the register.
The registrar is not required to enter any information into the registry itself stating that an extract was issued at any time. Upon receipt and issuance of an extract, it is recommended that you follow the usual rules for conducting business documentation. That is, it is best to register a request in the incoming documentation book, and the answer in the outgoing documentation book.
Applicant Requirements
Upon receipt of the request, the person charged with maintaining the register of shareholders is required to verify the identity of the applicant. For this, the shareholder must have with him documents proving his identity, passport or the right to drive a motor vehicle, military ID. If the request is transmitted through an authorized person, then it must have a power of attorney drawn up in accordance with all the rules of the current legislation.
Who else can get an extract
In addition to the owner of the securities, the extract from the register of shareholders is entitled to receive law enforcement agencies, courts and pledge holders. But do not be afraid, the extract does not have the status of a security, it only confirms the reliability of the rights to securities, in other words, it is an information document. Responsibility for displaying reliable information rests with the person maintaining the registry.
The pledge holder is entitled to receive information only regarding the quantity of securities held by the owner or pledged.