Tasks and functions of the transport department

We will analyze important excerpts from the job description of the department, without which it is difficult to imagine the work of the enterprise. This is a transport workshop. He is considered an independent part of the structure of the organization, and his employees are subordinate only to the deputy. Director of Commercial Relations. Consider its tasks, functions, structure, relationships with other departments.

Structure

Both the structure and the staff of this department are approved by the director. Typically, the leader relies on the standard samples, the number of employees, taking into account the characteristics of the activity and the volume of work.

The transport workshop (department) can be divided into automobile, trackless, railway and so on. units.

Tasks

Now to the department itself. The transport department has two main tasks:

1. To organize uninterrupted service of the enterprise, organization as a whole, as well as its divisions in particular. Ensure the rhythmic activity of the entire structure to implement work plans for supplies and production with minimal costs.
2. Improve the work of their units, increase the efficiency of vehicles (vehicles), and engage in their modernization.

Functions

The set of functions of the transport department is very wide:

• Development of transportation schedules - operational, monthly, quarterly, annual. The basis for them is plans for shipment of finished products, the implementation of work tasks by other structural departments.
• Full control over adherence to the delivery schedule, implementation of the cargo handling plan.
• Ensuring reception in warehouses, preparation, storage, shipment of products strictly according to the terms specified in the contracts. Paperwork accompanying transport work.
• Participation both in the organization and in improving the accounting system of financial and economic activities of all its branches.
• Development of technical and organizational measures aimed at the rational use of vehicles, their modernization, reduction of transport costs, the introduction of more advanced equipment, an overall increase in labor productivity.
• Implementation and organization of intra-plant and inter-plant freight transportation.
• Organization of the rational operation of attracted public vehicles, control over the work performed by this transport.
• Ensuring timely delivery to the legal department of correctly compiled claim materials of the functional activities of their transport departments.
• Control over timely coordination of transportation of oversized products, calculation of its fastening.
• Together with the automation department, the transport department implements the developed technological processes in transport, unloading and loading operations both during in-plant and in-plant activities.
  
• Organization and certification of employees of their units.
• Organization and implementation of checks on the implementation of the daily rate of turnover of the vehicle. According to the data for the month, the transport department prepares materials for the self-supporting and balance sheet commission of the enterprise.
• Ensuring the safety of subordinate finished products.
• Determining the needs of the enterprise in new vehicles based on calculations and blanks - cars, wagons, loaders, electric cars, locomotives, tractors, etc. Identification of the need to order machine tools, garage equipment, repair materials, new spare parts for vehicles on the balance sheet of the organization. Submission of applications to appropriate structures, monitoring their implementation.
• The job description of the transport department also implies the development of repair plans for subordinate vehicles - annual, quarterly and monthly.
• General supervision of the technical condition of the vehicle, as well as loading and unloading devices.
• Taking part in the development of measures aimed at ensuring high-performance, mechanized and trouble-free operation of vehicles and auxiliary equipment.
• The instruction (official) of the head of the transport department involves the development of measures to ensure the timely implementation of the approved schedules and plans.
• Consideration of ambitious, commercial issues related to the functioning of the department, workshop.
  

Relationship with the Production and Dispatch Unit

The work of the transport department (TC) is associated with close cooperation with other departments of the enterprise. From the production and dispatching department, the shopping center receives production plans and expected deliveries. And provides him with data on shipped products, plans for the allocation of vehicles to individual shops.

Relationship with Supply Chain

The work of the shopping center with the departments of external cooperation and material supply is presented as follows:

• The workshop receives plans for the volume of delivery of materials, tools, components.
• The workshop sends here applications for the necessary spare parts, equipment, materials, vehicles.
  

Relations with the Economic Department

From the planning and economic department, the transport department receives:

• production programs of the enterprise;
• plan of its production and economic activity;
• guidelines for cost accounting and planning;
• product prices;
• approved budget amounts for the maintenance of official cars.

In turn, the shopping center provides:

• draft plans for their production and economic activities (by units);
• reports on their own work, completed plans, activities;
• cost estimates for the maintenance of official cars;
• data on the rhythm of shipments of finished products.
  

Relations with the chief accountant

From this unit, the transport department receives instructions for keeping records. It provides all the documentation necessary for accounting and control over its business activities.

Relations with the labor department and s / n

From the department of labor organization and salary, the transport department receives:

• tasks to reduce the complexity;
• collective development plans;
• assignments for the coverage of employees by activities of the scientific organization of labor (NOT);
• a number of staffing;
• budget for the maintenance of the administrative apparatus;
• projects of a typical organization of workplaces;
• schedules and modes of their work;
• bonus projects;
• collective agreement.

The shopping center provides the department of labor organization:

• suggestions for improving the workflow, payment system, technical regulation;
• draft staffing, budget for the maintenance of the administrative apparatus;
• information on the implementation of the requirements of the collective agreement, measures for the socialization of the team;
• data for submission to statistical organizations, higher authorities, information for analysis of established salaries and labor organization;
• reports on the implementation of tasks NOT.
  

Relations with the legal department

From the legal department, the shopping center receives:

• service notes on identified violations in the work;
• assistance in the consideration and presentation of claims.

The transport department provides jur. department:

• materials necessary for its work;
• draft service contracts, agreements;
• data for claims to individuals and legal entities.

Relationship with Automation

The shopping center receives from this unit:

• documentation for in-plant routes, automation and mechanization, loading and unloading;
• design of a technological route for the production of parts - for approval;
• calculations of the required number of vehicles for certain works;
• analysis of the degree of mechanization of labor.

Submits to the automation department, the chief technologist for approval of plans for technical tasks, office events.

Relations with your units

From its units, the shopping center receives:

• reports on the implementation of the production and economic plan;
• materials needed to perform the functions of the workshop.

In turn, provides:

• production plans;
• action plans - on traffic safety, technological;
• analysis of the implementation of tasks for the maintenance of enterprise departments.
  

The transport department is one of the most functional units. Also, one cannot fail to note its wide interaction with other branches of the enterprise structure.