Outlook client and mail are among the many programs and services created by Microsoft. They provide users with the ability to send, receive emails, and organize their work day using the built-in organizer. In order to maximize the use of all the functions included in the program, it needs to be configured.
Add a mailbox in Outlook 2007
This is the most important setting in an email program because without a connected e-mail it is useless. To configure Outlook as needed, you need to run the following algorithm:
- In the menu bar, select "Service".
- In the drop-down menu, click on the sub-item "Account Settings".
- In the "Email" tab, click the "Create ..." button.
- In the "Add Account" window, enter the username and password for the mailbox registered on Hotmail.
- To configure access to other mail servers, check the box next to the “Configure manually ...” line and click “Next”.
- Select “Internet Email”.
- Fill in all the lines, select the protocol for incoming messages.
- Click on the “Other Settings” button.
- In the third tab, check "SMTP server needs ...".
- In the last tab, enter the port numbers and the type of SSL or TSL encryption used.
- Click on the “Account Verification” button to verify the settings are correct.
- Click “Next” and “Finish” to complete the setup.
Create message signatures
This option allows you to insert any standard text into each sent letter: wishes, contacts or company name. Microsoft Outlook 2007 allows you to create several such records and connect them to specific mailboxes. There are two ways to call the window for creating a new signature. The first is as follows:
- On the toolbar, click the "Create" button.
- In the window that opens, go to the "Insert" tab.
- Press the “Signature” button and select the “Signatures” sub-item.
To create a signature in the second way, you need:
- Go to the "Tools" menu, select the "Parameters" sub-item.
- In the window that opens, go to the “Message” tab and click on the “Signatures” button.
Creating a new signature is done according to the following algorithm:
- Left-click on the "Create" button. In the new window, enter the name of the future text.
- In the lower half of the main window, enter the necessary text and format it using the panel of the same name above the text field. You can also insert an image, a business card or a link to an html document.
How to configure Outlook 2007 to automatically insert a signature in a message
In order to activate this function, you need:
- Highlight the name of the desired insert in the list on the left.
- In the right list, select which account will use it and in which cases it will be inserted (new messages or reply to the sent letter).
On this, the method of setting up automatic signature insertion in Outlook is complete.
Auto reply to messages
This feature allows you to reply to incoming emails from certain or any sender with a pre-prepared entry. To create it, you need:
- In the "File" menu, select "Create" and "Message" or use the "hot key" Ctrl + N.
- In the window that opens, enter all the required text.
- Save in .oft format (Outlook template) using the “Save As ...” command.
The algorithm for setting up autoresponder in Outlook 2007 is as follows:
- Among the main menus choose “Service”> “Rules and Alerts”.
- In the new window, click LMB on the "New ..." button.
- In the first dialog box "Rules Wizard" select the line "Check messages after receipt" and click "Next".
- In the second “Wizards” dialog box, put a mark in the line “Addressed only to me” and click “Next” again.
- In the third window, put a mark in the line "Reply using the specified template." In the “Step 2” block, click on the words highlighted in blue and select a previously created file with the extension .oft.
- In the fourth window, specify exceptions for auto answer.
- In the last window, enter the name of the rule and put a checkmark next to “Enable rule” to start its work.
To change or delete the created rule, you need to click the buttons of the same name in the "Rules and Alerts" window. This is the way to set up Auto Answer in Outlook 2007.
Time change
In addition to the possibilities of working with mail, Outlook contains an organizer with a calendar. Sometimes the organizer displays the time in a 12-hour format, adopted in the United States. There is no integrated way to set the time in Outlook to the usual 24-hour format, because the program depends on the settings of the Windows OS. To change them, you need:
- Go to "Control Panel" and go to "Language and Regional Standards" or "Language" for Windows 8.
- For Windows XP: “Settings”> “Time” tab> select the time format hh: mm: ss tt or HH: mm: ss for 12- and 24-hour time, respectively.
- For Windows 7: first tab> Advanced Settings> Time. Enter or select the values from the first step in the corresponding lines.
- For Windows 8: "Language"> "Change the date format, etc." > Advanced Options> Time.
- Click “OK” to save the settings.
This completes the time setting.
Alerts
An email client that does not notify its user of new messages is a useless set of beautiful windows. Setting up alerts in Outlook, as required, is simple. To do this, you must:
- Call the "Options" window and in the first tab click the "Mail Options" button.
- In the dialog box, click on "Advanced Options".
- In the new window in the block "When you receive a new message in the inbox", check the desired notification forms with checkmarks.
- To change the settings for the pop-up notification on the "Desktop", click on the button "Settings for notifications on the desktop ...". You can change its transparency and display time.
There are as many ways to configure various features in Outlook as there are themselves. But this procedure is simple enough for an ordinary user to handle.