To carry out public procurement in budgetary organizations, a special structural unit is formed or a responsible person is appointed - a contract manager. Federal legislation contains provisions governing this issue. The main regulatory act is Federal Law No. 44. In accordance with it, local documents are accepted. One of them is the duty instruction of the contract manager . Let's consider it in more detail.
Field of activity
The job description of the contract manager of a budget institution determines the limits of competence of the responsible person. Its main task is the implementation of procurement. A person’s activity begins with the planning and determination of a contractor (supplier, contractor). At the final stage of the work, a performance analysis is carried out, the completeness of the fulfilled obligations stipulated in the contract is assessed. Of course, the job description of the contract manager of a budget institution contains much more points.
Specificity
Before determining who exactly will act as a contract manager, the head of the institution should study the provisions of Federal Law No. 44. The normative act provides for two options for action. In the first case, the head can form a special service. It should be attended by more than two people. At the same time, functional responsibilities can be distributed between them. For example, one prepares a task, the second - reporting, the third - establishes relations with the performers, the fourth monitors and so on. Another option is to give each employee the full range of powers. In this case, the head can determine for each specialist a specific direction of work. If their activities cover the same areas, it makes no sense to form a separate unit. In such a situation, it is more advisable to appoint one person. Then the corresponding job description of the contract manager is drawn up . According to 44 Federal Laws , employee training is a mandatory procedure.
Nuances
The manager must take into account one more circumstance. In the field of public procurement, employees perform many different actions. Wrong decision-making can lead to various legal consequences - fines and other sanctions. In this regard, responsible employees should be able to receive qualified assistance if necessary.
Need for training
Previously, before the entry into force of Federal Law No. 44, the duties of the manager included drawing up an application and monitoring the correctness of the placement of the order. As a rule, the actions of the responsible person were limited to this. Today, the job description of the contract manager for 44 Federal Law provides for a significant amount of responsibilities. The authority of the employee includes full support for the procurement process. In addition, the responsible person is currently calculating the risks and the likely consequences of his decisions. In this regard, the management of the organization should pay special attention to the training of employees. Employees who have experience in the field of procurement, specialized secondary special or higher education can improve their qualifications every 3 years. The number of hours can vary from 16 to 250. In the absence of vocational education, however, courses will not be enough. In such situations, it is advisable to undergo retraining.
The job description of the contract manager for 44 Federal Law (sample)
There is a standard normative document establishing the main responsibilities of the responsible person. Meanwhile, the job description of the contract manager can be supplemented by the head. The duties of an employee, first of all, include the development of a procurement plan. The employee, if necessary, has the right to make adjustments to it. Some provisions are mandatory for employees, regardless of the type of organization. For example, the job description of the contract manager in the school provides for the duty of the responsible person to post the procurement plan in a single information database.
A similar order is contained in local acts of other organizations. The job description of the contract manager in the DOE includes the preparation of a schedule. The employee can also correct it and must post it in the UIS. The tasks of the employee also include drafting contracts, notifications of events, sending invitations to suppliers (performers), if they are determined by a closed method. Responsibilities include procurement, execution of contracts. It should also be noted that the job description of the contract manager under the Federal Law 44 requires the employee to consider complaints from suppliers, to prepare materials for the settlement of disputes in the claims and lawsuit proceedings. These tasks are considered basic. The head, as mentioned above, can add certain items to the local act. However, this should not violate the interests and rights of the employee.
conclusions
The job description of the contract manager under the Federal Law 44 includes duties, the implementation of which involves the commission of many routine actions. An employee prepares documentation, collects the necessary information, performs an audit and monitoring. He needs to constantly interact with other employees, establish relationships with suppliers, contractors and contractors. Posting information on the Internet, control and support of procurement are also the responsibility of the manager. The specialist also has to solve various problems, visit supervisory bodies, courts. A lot of work. So that one person can cope with it, he must have the appropriate knowledge and experience.
Responsibility
She is personal. The contract manager is personally responsible for all decisions taken by him, the consequences that arose as a result of his or her actions. The basis for the application of measures are all kinds of violations. Depending on the severity and severity of the consequences, liability can be administrative, disciplinary, civil, and in some situations criminal.
Process automation
Currently, many programs are being developed with the help of which various management decisions are made. Automation of public procurement today is becoming increasingly popular. However, programs do not completely supplant human labor. Automation speeds up many processes. For example, monitoring, scheduling, scheduling, notification of suppliers and other activities are carried out using programs. Due to this, the complexity of the work is significantly reduced, time is saved.
Conclusion
Recently, the scope of public procurement has become very popular. It attracts more and more people. Today, specialists meeting the requirements of federal law are becoming more and more. Moreover, many of them have not only the necessary knowledge, but also a certain experience in the relevant activity. It is worth saying that the activities of the contract manager are quite complicated, but very prestigious.