Deputy Director for General Issues: job description and responsibilities

What are the requirements for the deputy director? What responsibilities does this specialist have? These and many other questions will be answered in the article.

Basic goals

The Deputy Director for General Affairs has, according to the job description, several main professional goals:

1. This may include ensuring the information and economic security of the organization. The presented specialist should contribute to the continuous development of the company, as well as to form personnel reserves.
2. The employee must competently and efficiently engage in the selection and training of personnel. Referral of workers to specific missions is also within the purview of the specialist. Do not forget about the main goal of the deputy director: to provide the staff with comfortable and modern working conditions.
3. And finally, the deputy director for general affairs must constantly maintain established standards and norms. If necessary, standards should be created.

Specialist Requirements

In the case, as with any other employee, certain requirements are imposed on the specialist in question. And the first thing worth noting is that the deputy director for general issues is required to have a higher education. It should be either legal or technical, depending on the direction of the organization.

The work experience of a specialist should be at least 5 years. In addition, the job description establishes special provisions related to the knowledge of the employee necessary for work:

• Missions, standards, local regulations, and various business plans should be the responsibility of the represented specialist.
• The employee must be fluent in all theories of personnel management.
• The employee must know all about the ways of moral support of the team.
• The deputy director for general affairs must have an advanced PC level.
• The employee must be familiar with all the principles of the organization.

About the workplace in the organization

The job description of the deputy director for general issues contains points about the place of the employee represented in the organization. What can be highlighted here?

First, the specialist in question is assigned to the group of managers. He is appointed to the position or dismissed from it only according to the order of the director.

Secondly, according to the document, the employee is a second-level manager. So, the specialist does not have his own personnel when it comes to operational subordination. However, in all that relates to the topic of personnel policy and security, working personnel should be subordinate to it.

On evaluating the work of a specialist

The instruction of the deputy director for general issues prescribes special criteria for evaluating the specialist's job functions.

Assessment is carried out by the director of the organization. Here are the indicators highlighted in the document:

• performance of all labor functions fixed in the job description;
• the level of discipline and concentration of the working staff, a high level of fulfillment of their duties by the working staff;
• security in the organization; the degree of effectiveness of the methods that can be taken in case of emergency;
• the presence in the organization of an effective system of moral and material incentives or incentives for workers;
• pursuing an effective and economical personnel policy;
• ensuring a high-quality personnel reserve, which includes workers with a qualification level;
• the presence within the team of a friendly atmosphere, the absence of conflict and controversial situations.

Thus, quite a lot of evaluation criteria are fixed by specialized instruction (professional, or official). The deputy director for general affairs must fulfill his duties very efficiently and effectively so that the management evaluates them at the proper level.

The first group of duties of a specialist

The job description of the Deputy Director for General Affairs establishes the requirements and functions. Here are the most common ones:

• Timely development, implementation and adjustment of business plans related to security in the organization (how often such plans are developed depends on the organization itself; as a rule, this happens once a year).

• Formation of organizational personnel policy; drawing up an annual staffing plan.
• Development and implementation of a system for checking applicants for vacancies; organization of a quality system for checking candidates for jobs.
• Organization of constant and effective work on the training of personnel reserve.
• Organization of effective competitions to attract the most promising and competent specialists to work in the organization.

Naturally, only part of the functions that a specialist is required to perform was presented above. The second group of duties of the employee will be presented below.

The second group of duties of a specialist

The job description of the employee also consolidates the following main functions:

• organization of a quality adaptation procedure for each new person in the organization; the appointment for these purposes of wardens or mentors who would help new workers to get comfortable at the workplace as soon as possible.

• Control over the distribution of responsibilities for working with personnel documentation.
• Preparation of all necessary materials and documents for the presentation of certain employees for awards or incentives.
• Search and execution of all documents and materials for imposing on employees, if necessary, administrative or disciplinary liability.

The responsibilities of the Deputy Director for General Affairs are thus quite extensive and complex. Separately, it is worth highlighting the system of security measures and methods of negotiations with various bodies.

Additional employee requirements

One of the main duties of the deputy director remains ensuring security measures as a single system.

Here we can distinguish the following:

• Analysis of the state of objects in the organization for safety; evaluation of these objects.
• Taking measures to modernize the security system at the enterprise.
• Avoiding security risks.

In addition to all of the above, the presented specialist is also required to protect information in the organization. Deputy General Director for General Issues:

• analysis of the information base of the organization;
• preparation of a list of information and data on trade secrets;
• work on the effective protection of trade secrets.

The duties of the deputy. Director, among other things, includes a dialogue with various bodies and enterprises. In particular, negotiations with law enforcement agencies are the most frequently carried out and necessary. The specialist is obliged in this case to answer all requests sent from them and to participate in all necessary lawsuits.

Work with the documentation

Quite a few functions are performed by the Deputy General Director for General Affairs. Responsibilities associated with the documentation are probably the most common in the work of a specialist.

In particular, the employee must file the following papers:

• The work plan for the next month - until the fifth day of the month; the recipient is the director.
• The financial monthly report - until the first day of the month; the recipient is the chief accountant.
• The final monthly report on the work performed is up to the fifth day every month. Recipient - CEO.
• Instructions and provisions - upon receipt of orders. Users are the organization’s employees themselves.