Documentation support of an institution is not the easiest work, as it might seem. DOW is the base of any institution and enterprise. The more correctly the order is drawn up, the better it will be for all parties to labor relations. These specialists have a very serious and responsible task to comply with the rules and regulations when compiling and working with documents.
Orders
The head works with his subordinates only on the basis of relevant orders, starting with an order for employment, ending with an order for dismissal. In any institution, there are 3 books of orders: two in terms of personnel - dismissal / reception; vacation / business trips and other orders related to the activities of the team - this is the book of orders on the main activity. The largest and most voluminous book of orders. These orders include everything that was not included in the first two. However, orders relating to cash payments relate to the first book, but only those that have grounds for including these payments in the work book (incentives).
Orders are issued individually and signed by the head of the institution. Depending on the legal form, managers can be called differently, starting with the head and ending with the general director. Samples - orders for the main activity in the form of samples will be considered below.
Order on the basis of activity - concept
An order for core activities is a regulatory act of an institution created to address specific operational and operational issues. These orders concern workers, but do not personally affect everyone.
There is no unified form of orders for core business, so such documents are prepared independently, signed and certified with the seal of the institution. Be sure to familiarize employees with a specific order (date, list, transcript).
Structure
The sample structure of the order for the main activity, shown in the form of a sample, consists of:
- Tasks to be completed.
- The terms allotted to this.
- The persons responsible for the implementation.
Despite the arrogance of the leader to explain everything “on the fingers”, drawing up an order is an integral responsibility of the leader when working with the team.
Below will be considered some orders for the main activity as samples.
Required details of the above order
This order consists of the following details:
- Name. Full and abbreviated, as indicated in title documents.
- The name of the document (order, order).
- Date of publication, place of publication (city, village, etc.), order number.
- The title of the order (begins with the preposition “O” or “About”).
- First, the preamble is written, and then it is indicated - “I ORDER”, and from a new line, what exactly the head orders (on points). If there are several items, then each of them should be divided into items starting with a new line.
- Signature of the head and seal.
- Familiarization of employees with the text of the order.
Errors in orders
Very often, the employer makes the following mistakes:
- Preamble. Often, indicating in the grounds for the occurrence of this order, the head refers to the acts of higher organizations, but does not fully indicate the data of this act. It should be written: the full name of the document and the authority that issued it, as well as the number and date of preparation of this document.
- The administrative part of the order. It should contain a direct indication of who is entrusted with the function of executing the order (if a specific order takes place), the timing of the execution of the order. Regarding orders of a normative nature, the provisions “Approve”, “Organize”, “Conduct” and so on are indicated. In this case, the fact of indicating a specific person and a specific period may not be prescribed. (For example, “Organize New Year events at clubs ...).
- Orders for core activities should not contain provisions of a general nature. If the item is taken from some other document, then you do not need to refer to it, but it is better to prescribe what and who should do it.
These are not all mistakes, but the most common and serious ones.
Below is a sample order for the main activity presented in the form of a sample drawn up incorrectly:
P R I K A Z
06/22/17, No. 444
town...
1. To pay the incentive payment for June 2017 to the following pedagogical specialists of MBOU "Secondary school number ..."
No. p.p. | FULL NAME. | amount, rub. |
1 | ... | 1,500.00 |
2 | ... | 1,500.00 |
| TOTAL | 3,000.00 |
Total: Three thousand rubles 00 kopecks.
2. Accountants for incentive payments accrue the northern and district coefficient.
Director of MBOU "Secondary school â„– ..." (full name)
And now we consider mistakes: firstly, there is no name of the institution, secondly, there is no name of the order, there is no word “I ORDER”, thirdly, there is no familiarization of employees with this order, and fourthly, there is no indication how long accounting departments need to transfer this payment to these employees.
A sample of the execution of the order for the main activity, as it is correct:
The name of the organization is written (in full)
(abbreviation - abbreviation)
P R I K A Z
date (day, month, year) No. 01
Place of publication of the order (city, town)
Order Name
(For example, About changing the operating mode
structural unit
d / c "...")
The basis for the appearance / publication of the order (Based on the rules of the internal labor schedule of MCOU "...")
I ORDER:
text of the order:
1. To approve the operating mode of the structural unit of MCOU "..."
children's club at the place of residence "..." from January 16, 2017:
Office Cleaner: Tuesday - Saturday from 08.00 - 17.00 h.
Weekends: Sunday, Monday.
Responsible for the execution of the order:
2. Supervise the execution of this assign to deputy. Director for AHCh (full name)
Supervisor's signature:
Director of MCOU "..." (full name)
Acquaintance with the order:
Familiarized with the order:
_______________________
Many examples of orders on the main activities of the enterprise are in the monthly magazines “Personnel Handbook”. There is a print edition, there is an electronic one. Very comfortable and competent.
Order Registration
As soon as the order is issued, it must be registered in a special journal, “Journal of Registration of Orders for Main Activities”. There is a standard form of this magazine published by printing houses.
All information in it is recorded in chronological order, starting from 01.01. calendar year. This is convenient especially for large institutions. It becomes easier to number the orders, avoiding errors in the numbers, and in which case it will be possible to find the necessary order from its data.
On the cover of the magazine data are indicated: the beginning of maintenance, the end, how many sheets. Shelf life. (Such orders are stored 5 years from the date of its completion).
What does it consist of
The sample registration of orders for the main activity consists of the following columns in the journal:
- number in order;
- Date of document
- name of the order;
- the number of sheets of the order;
- responsible;
- who needs to be introduced.
If the year has ended, and the journal is not yet, then you can continue to use it, but you need to add data on the corresponding year.
Journal
A sample order book on the main activities of the institution can also be found and viewed in the "Personnel Handbook". Below it will be indicated.
Sample order registration journal for core business:
Title:
JOURNAL
REGISTRATION OF ORDERS
BY MAIN ACTIVITY
Started:
Finished:
Number of sheets:
Shelf life:
Journal Contents (Example)
date the order | No. the order | Soder- burning | By whom signed | Use- carrier | Where to sent | Receipt about receiving | Mark on execution |
| | | | | | | |
Sample Orders
By and large, there are no differences in the preparation of orders at school, pre-school, additional education or other institutions and firms. The main thing is to adhere to the above structure.
Order at school
Sample order for the main activities at school
Municipal budgetary educational institution
"Secondary school number ..."
(MBOU "Secondary school number ...")
P R I K A Z
02.22.2015, No. 05
About payment for work
on holidays
Pursuant to Article 172 of the Labor Code of the Russian Federation to pay for work a public holiday on February 23, 2017
I ORDER:
Make double payment to the following employees:
Full name, watchman d / c "..." - 8 hours.
Full name, watchman d / c "..." - 16 hours.
Full name, watchman d / c "..." - 8 hours.
Full name, watchman d / c "..." - 16 hours.
Director of MBOU DOD "..." (full name)
Familiarized with the order (signatures, decryption)
Order in DOW
Sample order for core activities in DOE
Municipal budgetary preschool educational institution
"Kindergarten number ..."
(MBDOU "Kindergarten â„– ...")
P R I K A Z
March 20, 2015, No. 08
town...
About registration
material assets
On the basis of the Order of the Administration ... of the city municipality â„– ... from ... "Material values"
I ORDER:
1. Name, Deputy Director for AHC to accept a Canon Digital IXUS camera in the amount of 10,000 (ten) thousand rubles.
2. Name put material assets on record in the accounting department of MKU “Administration Accounting Center ...”.
3. Supervision of the execution of this order is reserved.
Head of MBUDO "Kindergarten â„– ..."
Familiarized with the order (signature, decryption).
A few more samples
Samples of orders for core activities in 2015 do not differ in any special features from orders of other years.
1. Autonomous institution of secondary education
"House of Creativity"
(AU SO "DT")
P R I K A Z
January 10, 2015, No. 11
town...
On the appointment of a person responsible for APS
To ensure fire safety, trouble-free operation of structural units d / c "..." and d / k "..."
I ORDER:
1. To assign the responsibility for monitoring and collecting information about the operation of the automatic fire alarm to the deputy director for AChP (full name).
2. I control the execution of this order.
Head of AU SO "DT" (full name)
Familiarized with the order:
2. Municipal institution of special education
"Vocational school number ..."
(MU SO "PU ...")
P R I K A Z
January 13, 2015, No. 21
town...
About reprimanding
Due to the fact that the club’s watchman at the place of residence “...” (full name) did not go to work without good reason on June 12, 2015, given the gravity of the offense committed, the circumstances in which it was committed, and also the previous behavior (full name), his attitude to work, in accordance with Articles 192, 193 of the Labor Code of the Russian Federation, as well as on the basis of a memorandum from the deputy director for AChP (full name) dated 06/12/2017 .
I ORDER:
Watchman "..." reprimand.
Director of MU SO "PU ..."
Familiarized with the order:
3. Municipal budget institution
additional education "..."
(MBU TO "...")
P R I K A Z
April 28, 2017 No. 13
town
About a trip to the Regional
NPK "For the pages of textbooks"
To participate in the regional scientific-practical conference "For the pages of textbooks", April 29, 2017
I ORDER:
1. Allow travel to the city ... 04/29/2017, the student of the MBU DO "..." (full name).
2. Accompanying appoint a teacher (full name).
3. Allow travel to the city ... 04/29/2017, the student of the MBU DO "..." (full name).
4. Accompanying appoint a teacher of additional education (full name).
6. Responsibility for the life and health of students, as well as their behavior during the trip, should be assigned to the attendants.
7. Responsible for labor protection and safety measures (full name). conduct training on labor protection and safety with a record in the logbook of briefings.
8. Supervision and control over the execution of this order is reserved.
Director of the IBO TO "..." (full name).
Familiarized with the order (signature, decryption).
Stitching orders
At the end of the year, orders collected for the year are sewn into one book. Before stitching, an inventory is made, which indicates such data as the order number, date of preparation, name of the order and how many sheets are in the order. After all the sheets are arranged in chronological order, at the end one blank sheet rests and is sewn into a hard cover. It is also necessary to stick a piece of paper “Stitched and numbered on ____ sheets, stamp and signature of the head”.
A sample order book on core activities is nothing complicated and looks like a book in a folder, but sewn together with threads, with a shelf life of 5 years. Keep orders must be in a safe.
Conclusion
Properly drafted order on the main activity is the key to better management of subordinates. This applies to the head, and the specialist, and the referent of the institution. The more accurately the provisions of the document are stated, the easier it will be to ask the employee for the results of his work. Despite the fact that such orders do not have a unified form, there still exists GOST R 6.30-2003., In which there is a structure of such orders, the main provisions and requirements. In this article, some examples of orders on the main activities of institutions were considered as examples.
Note to the leader! Regardless of which order is signed, it must be drawn up within the framework of the legislation of the Russian Federation and not contradict it.