Any property owner to prepare transactions with the property must prepare various documents. This includes an extract from the house book. Who can get this document? It is issued only to residents and owners of an apartment or house. Documentation may be required before making various real estate transactions.
Home book concept
This is a special document that includes information about all persons who are owners or residents of the property.
Accounting and storage of this book are carried out by employees of the passport office, the Criminal Code or the FMS. The document is not submitted for study, so only an extract from the house book is issued. Who can get the documentation? The procedure can only be performed by people who legally live in the apartment.
To obtain this document, you should contact the passport office or send a request for its receipt through the State Services or the MFC. But before that, it is important to decide whether a regular extract will be sufficient or if an archive is required.
Purpose of registration
An extract from the house book can be obtained for various purposes. Most often this document is required in the following situations:
- registration of various allowances or benefits from the state;
- the use of numerous preferences in the framework of social protection;
- filing an application for divorce if alimony is assigned at the same time, therefore proof is needed that the child lives with a specific parent;
- replacement of a passport if a citizen changes his surname or reaches a certain age;
- change in citizen status;
- adoption of a foster child into the family, since discharge is required for guardianship authorities.
But in most cases, a home book is ordered when buying and selling real estate. Thus, buyers protect themselves from risks. Often a document is required by many other organizations when receiving state or commercial services. An extract from the house book can be obtained in electronic or paper form. The procedure is quick and easy. The process does not involve the payment of any state duty, therefore, an extract from the house book is provided absolutely free of charge.
Who can get it?
Various people can apply for this document, which include:
- Owner of a residential property. If a person is the official owner of the property represented by the apartment or house, then he can easily issue an extract. To do this, just contact the appropriate municipal authorities with a passport. A statement is drawn up directly in the selected organization.
- Residents of the apartment with an official residence permit. Previously, you will have to obtain written permission from the owner, therefore, both citizens most often have to contact the selected institution.
- Trustees. Any owner of the apartment can write a letter of attorney to another person, so that he further received an extract from the house book. The process is carried out only by a notary, as it is required to certify the power of attorney officially.
If you know who can get an extract from the house book, it will not be difficult to ask a relative or tenant to deal with this issue.
What documents are required?
Before you receive an extract from the house book at the address of residence, it is necessary to prepare certain documentation for these purposes. It includes:
- the passport of the citizen who is the owner or tenant of the object, and he may also act as a proxy;
- if the procedure is performed by the representative of the owner of the apartment, then he must have a power of attorney, notarized;
- papers confirming the right to property, and they can be represented by an extract from the USRN, a certificate of ownership or social security agreement;
- if the owner of a private house applies for a document, then he must have a personal home book with him.
For private buildings, the book is kept directly by the owners. It is transferred to new owners during the sale of the object. But information is entered only by passport office employees. Such a book contains information not only about the direct owners and residents, but also about the various parameters of a residential object, represented by its number of storeys, layout, quadrature, opening parameters, wall construction material and other characteristics.
What information is contained?
This document contains various information necessary for state organizations and direct owners. The extract is a standard certificate, which includes the following data:
- Property location address with apartment number. This information is at the very beginning of the document. The name of the city, street, house number and direct living space is registered. Indicate the quadrature of the apartment indicating the residential and non-residential area.
- Name of all citizens registered in the facility. Information is presented in the form of a table, with a separate line for each person.
- Passport details of each owner or registered person. The series, number and date of issue of the document are given. If there are minor tenants, you must provide information from the birth certificate.
- Citizenship and nationality of citizens.
- Military duty for men living in a dwelling.
- Information about all citizens who were previously registered in the apartment or house. This information is provided only in the extended statement.
- Purpose and registration period. Indicate whether the registration is permanent or temporary. Additionally contains information about the existence of family ties between residents.
- The exact date of registration of each registered person.
The above information may be required by both the direct owners of the facility and various government organizations. That is why you should figure out where you can get an extract from the house book, as well as how this procedure is performed.
The concept of archive statement
You can order not only a regular statement, but also an extended one. It is requested by the local city administration if different real estate transactions are made, the main purpose of which is the change of ownership of the apartment.
An extended statement contains more detailed information about the property and all persons living in the apartment. With its help, you can get information about who lived in the territory since the commissioning of the house. Marks are taken to remove residents from the register with the date the process was completed.
Any information in the house book is entered solely on the basis of the passport data of the residents, therefore, the information from the document for the potential buyer of the apartment ensures that unauthorized persons can not present any requirements in relation to the object.
How to get an extended extract from the house book? The procedure is performed in the same way as the preparation of regular documentation, but in the application it is important to indicate the need for an extended document. The difference is that an archive statement is issued for several days, although sometimes the procedure for creating it is delayed for a week.
Where can I get an extract from the house book?
This document can be issued in different organizations. Homeowners independently choose where they will turn. Where can I get an extract from the house book in Moscow or another region? To do this, it is advisable to contact the following institutions:
- local administration if citizens live in a small city, town or village;
- Citizens prefer to apply to the MFC most often, since they are located in the city center, and are also intermediaries between different departments, therefore, several government services can be obtained in one place at once;
- through the FMS branch, where documents are issued for owners of private houses;
- using the Gosuslug portal, which can significantly save time, since it is not required to leave home to receive information, but an extract is provided in electronic form, for which you will have to fill out a special electronic form;
- an archive of a specific settlement containing information about all citizens who were registered or discharged from apartments and houses located in this city;
- management company or HOA, since it is precisely these organizations, after determining the form of house maintenance, that maintain a common book for one building.
Where can I get an extended extract from the house book? To do this, you can contact any of the above institutions. A regular statement is provided free of charge and immediately after making a request. Archival documentation is usually prepared within 7 days. It cannot serve as a basis for refusing to issue a document the presence of debts for utilities.
How to make a statement?
Initially, you need to decide where to get a copy of the extract from the house book. After that, a statement is drawn up. It can be formed in paper or electronic form depending on the selected institution. An application is prepared in form No. 11, and the form can be taken on the Internet or requested from employees of the selected organization.
When compiling an application, the following information must be entered:
- name of state institution in which extract is requested;
- contact details of the applicant provided by his name, registration address, passport details and personal phone number;
- a direct request to issue an extract from the home book, and it is important to indicate whether regular documentation or extended documentation is required;
- list of documents attached to the application;
- date of application;
- personal signature of a citizen.
The application is transmitted to the employee of the selected institution along with other documents. As a rule, a usual statement is issued within one day.
Receipt process
Initially, it is important to figure out who, by law, can get an extract from the house book. Next, select the organization issuing this document. After that, the following actions are performed:
- necessary documents are collected;
- a statement is drawn up directly at the selected institution;
- documents are submitted with an application to the employee of the organization;
- in order to receive a ready statement, the applicant’s passport is presented.
The resulting statement can be used for different purposes. The standard process is carried out within 30 days, but some government organizations accept only statements received a few days ago.
Nuances of contacting the MFC
Most often, citizens prefer to receive an extract from the house book at the MFC. This is due to the ease and speed of the process. To obtain a document, the following actions are performed:
- a certificate of ownership and an applicant’s passport are prepared;
- an application is drawn up, for which a corresponding form is requested from the employee of the institution;
- a package of documents is transferred to the employee of the institution;
- within three days after the completion of this process, a prepared statement is issued.
Due to the ease of obtaining public services, most often people choose the MFC. Who can get an extract from the house book? Both the owner of the facility and his authorized representative, as well as people living in the apartment on the basis of a permanent residence permit, can contact this organization.
Since these institutions act as an intermediary, the period for obtaining a document is slightly increased. If it is necessary to issue an extract urgently, then it is inappropriate to contact the MFC. Where to get an extract from the house book promptly? To do this, it is advisable to apply to the FMS or passport office.
The specifics of using the Gosuslug portal
Many people prefer to use a unique electronic service called Public Services to receive various public services. Through it, you can even get an electronic extract from the house book. The procedure is quick and easy, and also saves a lot of time.
It is very simple to obtain an extract from the home book through State Services, since the following actions are performed for this:
- you must first register on the portal;
- Further, the procedure of identification is carried out, for which you can contact the MFC or the FMS;
- if the citizen already has an identified personal account, then you can immediately begin the process of obtaining an extract;
- authorization is carried out on the site;
- from the catalog of services a section is selected called “Apartment, construction, land”;
- a suitable section should be found offering the issuance of documents;
- a new window displays a large number of services, among which an extract from the house book is selected;
- then the electronic application form opens, where reliable information is entered: the name of the applicant, his date of birth, the purpose of receiving the document, and also the address of the apartment;
- whether the applicant is the owner of the property or a person officially registered in the property;
- an e-mail address is entered, it is on it that the electronic version of the statement is subsequently sent;
- in just a few minutes, the desired document will be sent to the specified mail.
It is really very simple to get an extract from the home book through State Services, so many people prefer to use this method of processing the document. But if you need a paper version of the statement, you will have to visit the MFC or the FMS.
It is allowed through State services to receive even a paper version of the statement. To do this, in the process of filling out the form, the institution where you will have to apply for the document is indicated. The electronic version has all the necessary information and seals, so it is accepted by any institution. It can be obtained immediately after the application is prepared, but a paper document is drawn up within three days. You can learn about its readiness directly in the personal account of the portal. If an archive statement is requested, then it is created within a week.
Document Validity
The extract received is used within one month as a standard, but different organizations may not accept a document issued a month ago. Institutions may require receipt of the document immediately before their visit, so often you have to redo the extract several times.
If the property is being sold, then a certificate received within the last 30 days is usually accepted. In some state institutions, a document received three months ago is generally accepted. If an extract is transmitted to the social protection authorities, then the representatives of this institution want to verify the relevance of the available information, therefore they ask for a document recently received.
The main nuances
The process of extracting extracts from the home book is considered quick and easy. In order to avoid problems and the need to visit the department of the selected institution several times, some nuances are taken into account:
- when filling out the application, it is necessary to correctly rewrite passport data and other information about the applicant;
- if a person who is registered in the apartment but is not his owner applies for a document, then written consent must be obtained from the owner in advance;
- a proxy performs the process only if there is a notarized power of attorney.
The above actions will allow you to get an extract in one day at a specific organization.
Conclusion
An extract from the house book may be required for various real estate transactions. This document is issued by various institutions. It is possible to get it even in electronic form using the State Services portal.
You can order either a regular statement or an archive statement. The documentation is issued completely free of charge to property owners.