Power of attorney to receive mail: a standard form, features of compilation

There are times when a person may need a power of attorney for the right to receive mail: parcels, letters and others. It is not difficult to draw up such a document, but it is important to take into account some important points, including those related to notarization.

The concept and types of this document

The power of attorney of an individual to receive mail can be drawn up with the aim that another citizen has a legal right to receive all mail received in the name of the principal. Moreover, according to modern legislation, it is possible to issue a power of attorney of various types:

• general - to receive correspondence over a certain period of time (all parcels, letters, translations);
• one-time - to receive only a specific item or one type of item, for example, only letters.
  

The power of attorney for receiving general mail provides the right to receive various types of mail:

• registered or regular letters;
• parcels;
• telegrams;
• postal orders;
• parcels and letters of declared value;
• parcel post.

In what cases is notarization necessary?

Notarization of a power of attorney to receive mail orders and correspondence, as a result of which a citizen will be able to receive mail items in the interests of another person, is not always necessary. The following is a list of possible cases.

1. If the power of attorney for receiving mail correspondence was certified by the organization, enterprise or educational institution where the recipient works or is studying, as well as representatives of the medical institution in which he is being treated, then by letter of attorney you can receive any letters, with the exception of money transfers and letters, parcels and declared parcels. In this case, you just need to put the seal of the organization and the signature of the person in charge.
2. If the power of attorney for receiving mail correspondence is notarized, then with this document you can receive all types of mail, including money transfers for any money, parcels and letters of declared value, etc. At the same time, a state duty of about 1000 rubles is levied. If it is necessary to extend the power of attorney, then the fee will have to be paid again.
3. You can receive any mail correspondence even if the principal personally addresses the power of attorney to the post office and has a passport with him - the head of the department has the right to certify the document with the organization’s seal and personal signature.
4. If a citizen is serving a sentence, he has the opportunity to draw up a power of attorney to receive all types of mail, including money transfers and pensions, however, this will require the seal of the institution and certification by signature of the head of the detention center.
   

What correspondence can I receive without a notarized power of attorney?

Without certification of power of attorney, you can receive from a notary public:

• ordinary telegrams, letters, parcels, parcels;
• registered mail items without declared value.

It is impossible to receive pension benefits, money transfers, and other financial transactions that are related to the receipt of funds without notarization of a power of attorney.

Document form

The form of the letter of attorney for receiving mail requires free compilation, however, some nuances should still be reflected in its content. These include:

• date of preparation, without which the power of attorney has no legal effect;
• who and whom entrusts the receipt of postal correspondence (full name, passport data, information about residence - according to registration);
• an indication of the validity period is optional, since the power of attorney in any case can be valid for no more than a year, but if this is of fundamental importance, then it can also be registered separately;
• the subject of the power of attorney - what exactly is trusted; in this case, it is necessary to indicate the type of correspondence that the authorized person acquires the right to receive, i.e. the right to receive any or only certain types of parcels, letters, as well as money transfers (in this case, the power of attorney is mandatory certified by a notary);
• signature of the principal (person trusting receipt of mail correspondence) and its decoding.

The photo below shows a typical form of this document.

On a single action

In a situation where the power of attorney for receiving correspondence at post offices of communication is compiled solely for the purpose of carrying out a one-time action, then its text should contain a description of the specific action and the type of mailing received. All personal data of the principal and attorney are also indicated.

What should I look for?

During the preparation of this document, it is important to understand in which situations it acts, as well as by whom it can be issued:

1. The power of attorney can only be a citizen who is competent.
2. A power of attorney to receive parcels, letters and other types of mail can be issued exclusively to a competent adult citizen.
3. If the document is compiled on behalf of a minor, then it is executed by the parent (including the adoptive parent) or guardian.
4. The period during which this document has legal force cannot be more than one year. If the power of attorney for receiving mail correspondence indicates a longer period, the document shall be deemed invalid.
5. If a document is executed on behalf of a legal entity, it is also certified only in case of receipt of money transfers and items with declared value.
6. A legal entity has the right to draw up this paper for one or several citizens at the same time, who may act as employees of the organization or be third parties.
7. In the process of receiving mail correspondence, the citizen on whom the power of attorney was drawn up must present the original of this document and his passport.

Contract

In certain cases, an agreement may be drawn up between the parties, on the basis of which one citizen has the right to act on behalf of another (all specific actions are prescribed). Sometimes it will be sufficient to present such a notarized paper and a passport. A power of attorney to receive mail is not required in this case.

How to receive mail correspondence without a power of attorney?

There is the option of delivering the mailing directly to the recipient's address, however, in such a case, several conditions must be taken into account at once:

• this postal item should not exceed 2 kg in weight;
• to receive, you must first call the post office;
• Delivery is made on weekdays, from 08:00 to 16:00;
• delivery cost is 100 rubles for one postal item;
• It is possible to deliver mail correspondence only to the address related to a specific department (verification is carried out by means of an index);
• You can receive mail only when it is located directly in the desired post office.

Courier services are also available. In this case, the dispatch will arrive at any address, but this service costs differently in different courier services.

Power of attorney to receive pension payments by mail

It is not surprising that many retirees still continue to receive pension benefits through postal services, while most people have long used bank cards for such purposes. Funds, as a rule, are brought to the pensioner at home, but if he is absent (due to inpatient treatment or departure), you will have to apply for a pension to receive the corresponding power of attorney. In this case, two options are possible.

1. If a pensioner is on a long trip, he must draw up a power of attorney to receive pension payments (and, possibly, other actions). The document must be certified by a notary. Accordingly, in this situation, payment of state duty is necessary.
2. If a pensioner is in hospital treatment, then a power of attorney can be issued for him free of charge, only in this situation this document is mandatory certified by the signature of an authorized person of the hospital. The seal of the medical institution must also be present.

The power of attorney can only act in the original (copies of the document are also notarized).

What is written in the document?

The document is standardly prescribed:

• Name and passport details of the representative and principal;
• the subject of the power of attorney is the phrase “I trust receipt of pension payments”;
• date of signing;
• validity;
• signatures of the official and principal (if the pensioner is under treatment).
  

The power of attorney form for receiving both mail correspondence and pension payments should ideally be available at the hospital, as it has a standard form. In the case of such papers for receiving mail correspondence or pensions, it is important to note that they are valid only for one month. In fact, this is a one-time document, on the basis of which you can receive a pension or mail once. Such documents are issued for any citizen (not necessarily a relative), while taking into account the desire of the pensioner himself.

Power of attorney from a legal entity

Legal entities often issue powers of attorney to work with mail, including letters and parcels. To issue a power of attorney for receiving mail from an organization, the head of the institution just needs to take a letterhead, fill it in accordance with generally accepted rules (manually or on a computer), put the signature of a trusted employee and a personal signature, indicate the date of issue and certify the document with a seal. In the absence of a direct supervisor, any employee who is authorized for such actions by the Charter of the organization has the right to certify this form. Having a power of attorney for receiving mail correspondence of a legal entity, an employee of the company is entitled to receive any correspondence of the company by mail. In most practical cases, such a document is drawn up by accountants or secretaries.