What is a duplicate document? This is the exact repetition issued by the competent authority. Even legal force in this case remains equivalent to the original. The issuance of certificates, extracts, diplomas, work books, certificates can be initiated a second time if there is an incident: something is lost or destroyed, and there is a need to provide at the place of demand. What is a duplicate of a document can be understood by its other, different from the previous, serial number and a special stamp. Confirms the validity of his signature and seal.
What should I look for?
In various life situations, clerks, operators, secretaries require the provision of a document package to perform services:
- PFR - when applying for pensions, benefits;
- companies - to apply for a job;
- financial institutions when making decisions on granting a loan.
In one case, they indicate the need to provide originals, in the other, they make copies on the spot, sometimes they need notarization of authenticity. This proves that business papers have different status and purpose.
A passport, a diploma of education, a driver's license are issued in the hands of the holder in a single copy. If a credit organization needs a copy of an identity card, the operator will take it off at the site, verify it, and that’s enough. Many institutions require certification by a notary public. You can handwritten the data on a sheet of paper, go to a notary's office, they will put a stamp on it, confirm the signature of the owner. What is a duplicate of a document and how does it differ from other types? First of all, the conditions of issue.
Passports and driving licenses are not duplicated, they must be re-obtained according to all the rules. But you can make copies as much as you like: copy by hand, print, take a picture - reproduce all the content from the original.
A duplicate is an exact analogue of its predecessor, it completely repeats the original source and is again valid in a single copy. If it is propagated, it will be copies, even certified, but not having legal force. So, the traffic police inspector will not accept a copy of the driver’s license both in paper form and as a photograph, for example, on the phone screen. An attempt to present the document in this form will cause surprise and will not cancel the imposition of a fine. If the rights were stolen, lost or worn out, you can only get new ones.
Driving license innovations
Since 2014, they have not issued temporary VU to the traffic police. You must come at the place of residence to the traffic inspectorate to apply. If the driver’s license is replaced with a new one without any marks, then the TCP must be restored, while in addition to the standard application, you need to know what documents are needed for the duplicate:
- driver's identification card;
- registration card of the machine;
- receipt of paid state duty.
The traffic police will conduct requests regarding violations, make a decision. There are no queues now, employees are fast.
What is in the content?
If the original has disappeared, an exact replacement is necessary, it can be distinguished only by the basic details. Wherein:
- the form, form, form is repeated;
- the employee of the body responsible for the extradition puts a stamp on top that says duplication;
- the number and series are issued together with the form at the printing house;
- signature, stamp, all columns with data are filled in with a pen or printed.
A duplicate document is an exact repetition of the original financial statement, a summary sheet with all the data.
What are the reasons for applying?
You can lose any importance business paper. Due to the fragility of the material, they become unusable from excessive scuffing and lose the clarity of the inscription. Analysts have gathered the reasons, in connection with which citizens most often turn:
- damage, loss and theft;
- requirements of the court instances to present evidence in order to continue consideration of the issue;
- for a real estate transaction;
- licensing;
- participation in contests, tenders;
- regulation of financial inquiries.
For the restoration of documents, it is necessary to contact the institution that originally executed the original.
In what order is the receipt?
The procedure for obtaining duplicate constituent documents occurs according to the standard scheme:
- Fill out an application with a list of required documents.
- Draw up notes explaining the reasons for the design of duplicates.
- Pay state duty.
- Submit a request to the appropriate department.
The documentary package is signed by the head of the enterprise, stamps.
Where to go?
Depending on the purpose of the lost form, the institutions where you should contact differ. To get a birth certificate - you need to apply to the registry office. The diploma will be restored in the educational institution where the person involved was trained. When you need a duplicate work book - it will issue a personnel officer at the place of work. Difficulties will be in collecting all records if companies have changed many times.
A human resources officer will make inquiries, and fill out the missing details on the extracts received:
- general and continuous work experience;
- job transfers;
- layoffs;
- awards and rewards.
Information is incomplete or doubtful in the book does not contribute. Invalid facts are also omitted if the inaccuracy is confirmed by the relevant extract. When damage to the originals occurs in the event of emergency, catastrophe, fire, this state of affairs does not affect the right and procedure for processing such a duplicate of a document that cannot but please the victim. They will be completely restored by the commission in accordance with the previous originals.
Issue of duplicate documents
Any important summary, warrant, protocol can be restored, provided that they are completely unusable and can no longer be used for their intended purpose. The procedure involves a declarative nature. Before you get what you want, you need to contact the agency that is authorized to carry out the action. The procedure for issuing duplicate documents depends on the institution to which the applicant applies.
It should be noted that after the notary certifies the fidelity of the copy, it also becomes legally significant. Rewrite, make a photocopy of the data is much simpler, as this does not require special forms and forms. The notary service must confirm the accuracy of the data, even written by hand.
The employee will refuse to certify the information:
- set out in pencil;
- with erasures, corrections, errors;
- on sheets not fastened together, with notes unclear for reading;
- fuzzy, smeared seal.
A copy will never become an analogue of the original and cannot completely replace it; it is needed to confirm legally the fact:
- birth;
- marriage
- property;
- work;
- length of service;
- availability of specialized knowledge.
With regard to duplicates of executive documents, the procedure for issuing court orders is regulated by the Code of Civil Procedure of the Russian Federation by article 430. An application must be submitted to the court that issued the decision. At the meeting, the issue will be considered and a decision will be made. Interested parties are informed in advance of the time of the meeting. After satisfying the request, the applicant will be issued a legal act.