A duplicate birth certificate may be needed by a person in a variety of situations. In this case, as a rule, a document is needed urgently. It is worth saying that not everyone knows how to get a copy of a birth certificate , what documents are needed for this, where to go. Meanwhile, the legislation provides for the most simplified procedure for this procedure. Next, consider how to get a copy of a birth certificate in different cases.
General information
The birth certificate is spoken of in the Act on Civil Status Acts (143-FZ). State registration of birth is devoted to Ch. 2 of this normative act.
In article 14, the grounds for state registration of birth are fixed:
- A document issued by the medical institution in which the birth took place.
- Statement of the person who was present at the birth, if they took place outside the medical institution.
- A court decision establishing the fact of the birth of a child by a particular woman.
These documents are transmitted to the registry office, located at the address of the child’s birth or the place of residence of the parents (one of them).
Post content
The list of information that the registry office department makes an entry is defined in article 22 of the Federal Law No. 143. It includes the following data:
- F.I.O., date, place of birth, gender, stillborn or stillborn.
- The number of children (one or more, twins, etc.).
- Details of the document certifying the fact of birth.
- F. I. O., place of residence of the applicant or name and address of the authority declaring the birth.
- Number, series of St. va about birth.
Certificate Details
The Law "On acts of civil status" enshrines the following list of data that must be present in the document:
- F.I.O., place, date of birth.
- F. I. O., citizenship of the parents (one of them).
- Number and date of recording.
- Place of state registration of birth.
- Date of issue of the document.
The certificate number is unique. On it you can find the birth record in the registry office .
Why might you need a duplicate?
Birth certificate must be kept all life. This document is necessary not only for the child, but also for the parents. It will be required when applying to all bodies providing public services if the child is under 14 years old. The main cases in which you may need evidence include:
- Contact a clinic or hospital for outpatient treatment.
- Enrollment in DOW.
- Admission to a general educational institution.
- Registration of a passport.
- Obtaining a passport of the Russian Federation on the basis of entries made by the registry office.
A birth certificate is also required for:
- Registration of the child at the address of residence.
- Making allowances, subsidies, material assistance, etc.
- Providing a tax deduction (provided at the place of employment of the parent).
- Appeal to the FIU for processing SNILS.
- Recovering lost documents (passports, in particular).
- Pension in connection with the loss of the breadwinner, reaching retirement age in the FIU. Evidence must be provided for all children, whether they are alive or dead.
As a rule, after receiving a passport, there is no urgent need for a document. However, this is not a reason to throw it away.
Government Requirements
One of the duties of any citizen is to keep documents, personal in particular, in proper form.
State bodies have the right to oblige a citizen to receive a duplicate birth certificate if:
- Due to the paint falling off, the letters are not read well.
- Spelling mistakes.
- The document is laminated.
In all of these cases, the certificate is considered unusable and must be replaced.
Clearance procedure
Before receiving a copy of the birth certificate , it is advisable to study the provisions of the Federal Law No. 143. Article 9 of the normative act establishes the general procedure for re-issuing papers certifying the facts of state registration of acts of civil status.
The list of documents for restoring a birth certificate confirming the applicant’s right to apply to the authorized body with a corresponding request is determined by the executive power structure, which implements functions in the field of state registration of acts of civil status. The corresponding provision is enshrined in paragraph 7 of Article 9 of the Federal Law No. 143.
Repeated issuance of the certificate of birth is carried out on the basis of:
- Passports of parents (or one of them).
- Sv-va about marriage. If the marriage is dissolved or not registered, a certificate of divorce or the establishment of paternity shall be presented, respectively.
If the birth certificate of a person over the age of 14 is lost , his passport is provided to the registry office. If a citizen is 18 years old, he has the right to apply for restoration on his own, without resorting to the help of his parents.
Where can I get a copy of my birth certificate?
Re-registration is carried out by the registry office. Before visiting the institution, you must make copies of the documents that need to be provided. On copies all letters and numbers should be clearly read.
You should contact the authority that issued the certificate and registered the birth record. Here, the interested person writes a statement (its form is issued by an employee of the registry office). Prepared documents are attached to it. Federal Law No. 143 establishes the obligation of authorized structures to issue a duplicate on the day of treatment. Accordingly, after the transfer of all documents, the applicant will have to wait about half an hour.
Difficulties
It is far from always possible to get a document the first time. There are many reasons for this: there is no first copy of the record of the fact of birth, loss of force majeure due to circumstances, etc.
In this case, you must contact the registry office . Such an institution operates in any region. In the archive, a duplicate is issued based on the second copy of the corresponding record.
State duty
Many citizens are interested in the question: how much does a copy of a birth certificate cost ? When re-issuing paper, the applicant must pay a fee of 350 r.
The receipt with the details for payment shall be issued by an employee of the civil registry office.
Payment can be made in one of the following ways:
- At the cash desk of any bank. The operator needs to present a completed receipt and money.
- Through the post office. The actions are the same as in the previous case.
- In the payment terminal. Currently, such devices are installed in many places. Most often, terminals are near banks. Using these devices saves people from standing in queues and significantly saves time.
- Using the internet. There are quite a few options here. You can use the services of an online bank, a mobile application. In addition, payment can be made through electronic money systems.
How to get a copy of a birth certificate in another region?
To restore a document, it is not necessary to go to the region in which the recording was made. Currently, a system of interagency interaction is in place. Where can I get a copy of a birth certificate if the entry was made in another region? You must contact the registry office at the place of residence. In small cities, such an institution, as a rule, is one for the entire settlement.
The algorithm of actions is similar to that described above, even if the birth certificate is lost .
Form Features
The application for the restoration of the birth certificate has a unified form (f. 18). Accordingly, a document executed in any form will not be accepted.
The application form was approved by a government decree in 1998. Its form has not changed since then.
Who can get a duplicate?
The list of such persons is enshrined in paragraph 2 of Article 9 of the Federal Law No. 143. The following persons are entitled to receive a duplicate:
- A citizen who has reached the age of majority or declared fully competent by a court decision (emancipation), in respect of which the fact of birth was registered.
- Relatives of the person in case of his death.
- Parents of a minor or persons replacing them (curators, adoptive parents, guardians, authorized representatives of guardianship / guardianship bodies).
- Guardians of the legally incompetent.
Clause 3 of this article establishes a ban on the issuance of birth certificates to a parent deprived of parental rights.
What to do if there is no identity document?
This case of restoration of evidence is considered the most difficult of all. It is especially problematic to obtain the necessary document if the passport is not lost, but not issued at all.
According to the current procedure, it is impossible to obtain a passport without the birth certificate, as well as a certificate will not be issued without a passport. To leave this vicious circle allows the right to judicial protection. An interested person will have to write a statement to the court confirming a legal fact, in this case, the fact of birth.
Accordingly, if a decision is made in favor of the plaintiff, confirming his identity, then you can without any problems apply to the FMS for a passport, and then go to the registry office for a certificate. Acting in reverse order is impractical. The fact is that employees of the civil registry office, guided by the established rules, can refuse the applicant due to the lack of an identity document.
Reasons for refusal
One of them was already indicated above: the absence of an identity document.
Civil registry office employees also have the right to refuse if a certificate is requested for a deceased citizen, and the applicant does not have the right to receive a duplicate. Relatives, their legal / authorized representatives, have these rights.
Online procedure
Can I send a request to restore a document over the Internet? Currently, there is a special website for public services. Having registered in it, you can send an application for the restoration of almost any document.
It is worth saying that today there are still quite a few citizens who are distrustful and cautious of different actions on the Internet. As for the official website of public services, there is nothing to be afraid of. The system has good protection against hackers and scammers.
You can use the service in the event that a duplicate is needed urgently. The fact is that registration in this case can take quite a long time - up to 1 month. However, this is perhaps the only negative. In general, the applicant does not need to spend time traveling to the necessary authority, standing in line, etc. It is, of course, necessary to pick up a duplicate in the relevant registry office in person.
Recovering a document for a deceased person
Unfortunately, everyone will ever lose loved ones. In this case, situations may arise when documents are needed, including the birth certificate of the deceased. For example, it may be required when completing an inheritance to confirm kinship. In addition, a certificate is required by the court in establishing the fact of the birth of the child when the father died and the marriage between the parents was not officially registered.
As a rule, in such situations, the applicant does not know where to start. It is especially difficult when the person concerned does not have any information about the place of registration of the birth of the deceased citizen.
First of all, the applicant needs to go to the registry office at the address of his residence. There he will be given a statement form, on the basis of which requests will be sent to the necessary organizations.
If it is not possible to personally come to the registry office, you can send a letter. It sets forth in free form the problem and the request for help. In response, the authorized authority will give the necessary recommendations. In addition, the applicant is entitled to delegate his authority to a representative. To do this, he needs to issue a power of attorney.
If the registry office does not have the necessary information, you will have to contact the archive.
In any case, the necessary information will be found. In practice, it is extremely rare that there is no data about a person at all.
If the request is sent to the registry office by mail, you must attach a receipt for the payment of the fee.
Package of documents
To obtain a duplicate certificate for a deceased person, you must provide:
- Statement.
- The death certificate.
- A document confirming kinship. This may be, for example, the certificate of marriage, the birth of the applicant.
- Receipt of payment of duty.
A similar procedure is provided for cases where a birth certificate is required in another city or region. In this case, the employees of the local registry office will send all the necessary requests. A duplicate of the document will be sent by registered mail.
It should be said that it is not the applicant who will receive it, but the civil registry office, which the citizen applied to. An interested person will be sent a notification indicating the date and time at which he needs to come for the paper.
As a rule, the process is not accompanied by any difficulties. Problems can arise if you need to get a certificate about a missing person. In this case, the procedure may take several months.
Recommendations
Upon receipt, it is advisable to certify a copy of the birth certificate . It can be used instead of the original. A copy of the birth certificate is required at clinics, preschool institutions and other institutions. You can provide a document not certified by a notary. But in this case, be sure to attach it to the original.
State registration of the birth of a stillborn child or deceased during the first week of life
The procedure for making entries and paperwork is established in article 20 of the Federal Law No. 143.
According to the norm, state registration of the birth of a stillborn child is carried out in accordance with the document on perinatal death. It is issued by a medical institution or individual entrepreneur, conducting activities in the manner and in the form established by the executive structure of the government, which provides legal regulation in the field of healthcare.
The birth certificate of a stillborn child is not issued. However, at the request of the parents (one of them), a document certifying the fact of state registration can be issued.
Registration of the death of a stillborn child is not carried out.
If the child died during the first week of his life, the authorized bodies shall register the facts of birth and death. At the same time, his parents have the right to apply to the registry office to receive the birth certificate in the manner specified in the Federal Law No. 143.
The registration of the facts of the birth and death of a child who died during the first week of life is carried out in accordance with the documents drawn up by a medical institution or an individual conducting appropriate medical activities.
Important points
According to paragraph 3 of Article 21 of the Federal Law No. 143, the obligation to declare to the registry office the birth of a stillborn child, the fact of birth and death of a child during the first week rests with:
- The management of the medical institution in which the birth was carried out or in which the child died.
- A medical institution is managed, the doctor of which established the fact of the birth of a stillborn child or death during the first week of medical activity, if the birth was taken outside the institution.
State registration of the birth of a child aged 1 year or more
The procedure is carried out in the manner prescribed for general cases. To register, you need a document issued by a medical institution or individual entrepreneur engaged in appropriate medical activities, as well as a statement by the parents (one of them).
If a medical organization’s document is not available, applicants must go to court to establish the fact of birth. Based on a court order, state registration of birth and the issuance of a certificate are carried out.
Data privacy
Access to information that became known to an employee of the registry office during registration of a fact of birth, including that related to personal data, is limited. Such information is not subject to disclosure, with the exception of cases expressly provided for by federal law.
Information on state registration of birth, in accordance with the provisions of Federal Law No. 143, is subject to transfer to the social protection authority, the Federal Tax Service, the FMS, the PFR, the FSS and the MHIF.
Conclusion
Personal documents must be treated with extreme care. Experts recommend making several copies of papers and using them when contacting one or another institution.
Notarized copies (including birth certificates) have legal force equal to the strength of the original.
It should be remembered that the certificate cannot be laminated. Otherwise, it will be declared unusable. In any stationery store, you can purchase a cover for any document.
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