In our country, entrepreneurship is carried out in two forms. Any interested citizen can draw up documents and obtain the status of an individual entrepreneur, there is also the possibility of creating an organization, that is, a legal entity. In the latter case, all data will be entered in a special registry called the Unified State Register of Legal Entities. What is it? How to get detailed information from this system and make an extract? It is very often in people’s head exactly such questions appear.
Register, what is it? Decoding abbreviations
It is worth considering this concept first. Unified State Register of Legal Entities is an abbreviation that literally stands for a single state register of legal entities. It includes true information about each organization, namely:
- The name of the legal entity, which can be indicated both in Russian and in a foreign language.
- There must be a mark referring to the constituent documents, namely the charter or contract.
- Surnames, names, patronymics of all founders and employees holding key positions.
- The size of the authorized capital and its share ratio between the participants.
- The system also indicates a special code that is issued to each organization at the time of receiving state registration. This code plays a crucial role in the interaction of a legal entity with various state bodies.
The Unified State Register of Legal Entities is, first of all, a system that was created for the convenience of storing information about all legal entities existing in Russia. This registry contains complete and complete information that is recognized as reliable by all government agencies.
Registration number
The main state registration number in abbreviated form is called the OGRN and contains codified information about the organization, and in order to learn how to correctly decode them, you must know the rules for the formation of this sign:
- The first digit is a confirmation that the number is reliable and refers to an entry in the registry.
- The second and third indicate the year in which information about the company was entered into the system.
- The fourth and fifth character is the code of the subject in which the organization is registered.
- From the sixth to the twelfth digit, the number of the registry entry is hidden.
- The last, thirteenth, digit will be the result of dividing the sum of the previous characters by 11.
This code will subsequently be the details of the organization.
Types of statements
Since the USRLE is a special register created to obtain reliable information about legal entities, an extract can be requested from it, which can be of two types.
Information (electronic). It turns out such an extract from the register for free according to the TIN. The main drawback of such information will be unofficial in nature, that is, they are issued for review, and many government agencies require the provision of information supported by a seal.
A regular statement contains basic information:
- name of legal entity and its legal form;
- information on the size of the authorized capital;
- information about the founders;
- address and information on the presence or absence of branches;
- various codes of state bodies;
- Depending on the field of activity, data on licensing, etc.
Another type of statements (paper or extended) is issued by the tax. The USRLE and TIN register, obtained in this way, is a paper document with a blue print. It has legal force and is official in nature.
An extended statement can only be obtained from the tax authority through personal appeal of authorized persons of state bodies or representatives of the organization. In addition to the above information, it will contain:
- all information about the founders and assigns;
- data on the passage of various state inspections;
- if available, information on reorganization and liquidation;
- contact information and passport details of the founders;
- all information regarding the authorized capital, block of shares and bank account of the organization;
- data on legal representatives of a legal entity, etc.
Production methods
An extract from the Unified State Register of Legal Entities is issued for free under the TIN by compiling an application on the official website of the tax service. Any citizen can request this information.
The algorithm of actions is as follows:
- Go to the tax service website and select the appropriate tab.
- In the search field, you can enter either the TIN or PSRN or the full official name of the organization.
- Then, as a result of the search, all data on the legal entity will appear, they can be viewed online or downloaded in PDF format.
Obtaining information about the organization through the official website is the most convenient, fast and, importantly, free way.
In the event that authorized persons need to receive an official document, a request should be made to the IFTS, since the USRLE is a tax information base:
- The application shall indicate the number of required copies and the method of their receipt (by mail or in person), and the seal of the organization is also placed here.
- The application must necessarily contain a power of attorney for information and the passport of an authorized person.
- A receipt on payment of state duty shall be attached to these documents.
The cost of the service varies depending on the timing of receipt. The usual statement will be ready 5 days after the appeal, its cost is 200 rubles. If the receipt of the document is urgently needed (per day), then the cost will increase to 400 rubles.
It is interesting! If the proxy has an electronic digital signature, he can receive an extended statement online by filling out an application on the tax service website and attaching scans of all necessary documents. After receiving the extract, it can be printed (preferably on a color printer) and presented as official data.
Grounds for refusing to issue an extract
An IFTS employee has the right to refuse to issue an extract on the following grounds:
- the person making the request does not have the authority to receive information;
- lack of a representative's passport or power of attorney;
- the text in the application cannot be read, which is why all forms are asked to be filled in block letters;
- the request does not contain the full name of the organization, TIN or postal address;
- lack of a receipt for payment of services.
Why do I need an extract
This document is very important for the management of the organization and should be provided in the following cases:
- When opening a bank account.
- In some cases, this document is required for the activities of a notary public.
- When concluding real estate contracts.
- An extract may also be required as evidence of the viability and legitimacy of the organization’s activities in cooperation with other legal entities or government bodies.
Validity
Since information in the registry can change frequently, the statement has certain expiration dates:
- for participation in the tender - 6 months;
- to obtain accreditation and appeal to the arbitration court - 1 month;
- when going to a notary public - 5 days.
Specific dates should be specified when applying for a particular service.
So, we found out that the Unified State Register of Legal Entities is a register in which data on all legal entities is stored. All of them are in the public domain.