Form 6-NDFL was introduced by the tax service of Russia on 10/14/2015 by order of the MMB 7/11/450. According to this order, all tax agents (companies, enterprises, institutions, etc.) that pay individuals remuneration for labor and make other payments from which income tax is withheld are required to submit a declaration in 2016 in accordance with form 6-NDFL.
The calculation of 6-personal income tax - quarterly, consists of only two sections, its structure has not changed since the adoption of the Law.
However, to date, the report is the most difficult for accountants, filling it raises a lot of questions, and the answers of the tax authorities are not always unambiguous.
Often an accountant (especially a beginner) is baffled by the question of how vacation pay is reflected in 6-personal income tax.
Below we will consider some typical situations for vacation pay, which cause difficulties in filling out the report lines.
The content of 6-personal income tax
The declaration of 6-personal income tax consists of two information sections.
The first reflects the summary information:
- the amount of income (for the whole enterprise) accrued to employees;
- calculated personal income tax for the whole enterprise;
- withholding personal income tax.
All amounts are indicated for the tax period from the beginning of the year at each tax rate.
The second section provides detailed information on each transaction with which it is necessary to withhold tax (PIT).
Its main indicators are:
- day of receipt of actual income (reflected on line 100),
- income tax withholding day (shown on line 110),
- the day no later than which, according to the legislation, the withheld tax should be transferred to the tax authority (line 120),
- the amount of income before tax (line 130),
- withholding income tax (indicated in line 140).
6-personal income tax: the rule of reflection vacation
From the payment of wages, bonuses and some other payments taxed by personal income tax, vacation pay differs by the deadline for paying tax (personal income tax) to the budget.
So, vacation pay how to reflect in 6-personal income tax? When reflecting vacation pay in the 2nd section of the declaration, it is important to remember the basic rule: income tax on paid vacation pay should be made no later than the final day of the month in which vacation pay was made.
So, if vacation pay was paid, for example, on June 20 in 2017, then the deadline for paying income tax on them is June 30, 17 years (business day). Therefore, no matter what date the tax was actually transferred, the date 6/30/17 is put down in the 6-personal income tax on page 120.
If the limiting day of tax transfer to the budget falls on the “red” day of the calendar (holiday or day off), then the last business day of the next month is considered the last day of payment.
For example, vacation pay was paid to an employee on April 28. The last day of April (April 30) was on a day off (Sunday), and the working day (nearest) was May 3. Line 120 records the date 03.05.2017.
You should fill out the report even more carefully if the final day of the month turned out to be not only a weekend, but also the last day of the quarter. In this case, the maximum day of income tax payment falls on the next working day of the next quarter (this situation happened in December 2016), paid vacation pay are indicated in the next reporting period.
Example: vacation pay in December 2016
How to reflect rolling vacation payroll in 6-personal income tax, indicated in the examples below.
In December 2016, the following employees were accrued vacation pay at Hi, OJSC:
- Sergeev L.U. - 12/15/16 - 28,000 rubles;
- Kozlov P.I. - 12/30/16 - 14,000 rubles.
When paying from vacation amounts, they withheld tax at a rate of 13 percent:
- 28000 x 13% = 3640 rubles;
- 14000 x 13% = 1820 rubles.
Vacation payments were made:
- Sergeev L.U. - 12/15/16;
- Kozlov P.I. - 12/30/16.
The tax (3640 + 1820 = 5460 rubles) was paid to the budget on 12/30/16.
12/31/16 falls on a day off, so the last day of the transfer of personal income tax is 01/09/17, which is the 1st working day in 2017.
How to reflect vacation pay in December in 6-personal income tax? Holidays paid in December should be reflected in the report for the 4th quarter of 2016 and in the declaration of 6-personal income tax for the 1st quarter of 2017.
Report for the 4th quarter:
- accrued vacation pay (28,000 + 14,000 = 42,000 rubles) are reflected in the first section of the form 6-NDFL in line 020,
- accrued tax (3640 + 1820 = 5460 rubles) is reflected in the first section on line 040,
- withholding tax (5460 rubles) is reflected in line 070.
- in the second section, transactions are not displayed, since the deadline for the payment of personal income tax to the budget on vacation falls on the 1st working day 01/09/17.
Report for the 1st quarter of 2017:
- in the first section, the amounts for these operations are not shown,
- in the second section are displayed as follows:
100 12.15.16 130 28000
110 12/15/16 140 3640
120 01/09/17
100 12/30/16 130 14,000
110 12/30/16 140 1820
120 01/09/17.
Example: vacation pay in June 2017
How to correctly reflect vacation pay in 6-personal income tax in the last month of the quarter, if the last day of the month is working, let us consider the example of June 2017.
The date of receipt of income in the form of vacation pay is always the day of payment to their employee.
The tax withholding date must coincide with the day the income is paid, since income (in this case vacation pay) is paid minus the income tax.
Holidays paid in June. The last day of transferring personal income tax to the budget is June 30, this is a working day. Holidays paid in June do not transfer to July (the next reporting period), but are reflected only in the half year report.
Consider 6-personal income tax (an example of half-year filling) in terms of vacation pay.
In June 2017, Hello LLC paid vacation pay to the following employees:
- Ivanov K.Yu. - 16/06/17 - 28,000 rubles;
- Petrov V.V. - 30/06/17 - 14,000 rubles.
When paying from vacation sums, income tax was withheld at a rate of 13%:
- 28000 x 13% = 3640 rubles;
- 14000 x 13% = 1820 rubles.
Income tax to the budget was transferred on 06/30/2017.
In the form of 6-personal income tax, the example of which is considered, for six months these operations should be reflected in the first and second sections:
- in section 1, vacation pay is included in lines 020, 040, and 070;
- in section 2, lines 100-140 are filled as follows:
100 06.16.17 130 28000
110 06.16.17 140 3640
120 06/30/17
100 06/30/17 130 14000
110 06/30/17 140 1820
120 06/30/17.
How to reflect recalculation of vacation pay
There are situations when a vacation takes place in the first days of the month. Holiday pay is made before the start of the holiday, that is, at the end of the month that precedes the month of the start of the holiday.
How to reflect the payment of vacation pay in 6-personal income tax? A sample is given below.
Suppose an employee issued a vacation for the period from July 3, 2017 to July 17, 2017. The accountants were accrued and paid vacation pay on June 30; when paid, the tax transferred to the budget on June 30 was withheld.
Holidays (10,000 rubles) were accrued excluding earnings for the last month (in this case, June earnings were not taken into account. When calculating salaries for June 2017, the amount of vacation pay will be recalculated. It will amount to 12,000 rubles. Additional charge on vacation - 2000 rubles. Tax withheld from of the accrued amount - 260 rubles Payments will be made together with wages - 06/07/17.
6-personal income tax for six months (six months) is formed as follows:
- In section 1, the recalculated (correct) amount of vacation pay is recorded on line 020.
- Section 2 fills lines 100-140:
100 06/30/17 130 10 000;
110 06/30/17 140 1 300;
120 06/30/17.
In the report for nine months (third quarter):
- In section 1, amounts accrued on vacation are not reflected.
- Section 2 fills the following lines:
100 07/06/17; 130,2000;
110 07/06/17; 140,260;
120 07/31/17.
How to check the tax
After receiving the report, the tax authorities enter the tax payment terms in lines 120 and withheld personal income tax in lines 140 according to 6-personal income tax in the company’s card with the budget. Then, the dates and amounts of actual payments to the budget of the bank are compared.
If during the audit it is found that the income tax indicated on lines 140 has been paid in a smaller amount or later than the day indicated on lines 120, then the arrears are reflected in the company card on settlements with the budget.
The company will be fined: 20 percent of the amount of undeveloped or overdue tax.
Conclusion
The process of forming the reporting form 6-NDFL raises many questions from accountants. It is small, but contains many nuances. Not always an accountant correctly reflects certain operations. Sick leave, bonuses, vacation pay ... How to reflect in 6-personal income tax? Only some aspects of filling are considered above.
It must be remembered that if you made a mistake with the dates when filling out, but the tax was paid on time and in full, then you should explain this with your typo and submit the updated calculation to the tax office. This way you will avoid unpleasant sanctions from the tax authorities.
Good luck reporting!