Over the past two decades, computers have so firmly penetrated our daily lives that it is hard to imagine how we used to live without smart technology. Specialized software plays a special role, since without it a computer, even the most powerful one, is not of special value.
Main characteristics
The “Motor Vehicle Management 1C” software was specially developed to fill in the waybills according to the norm approved on April 26, 2011, No. 347. Thus, these documents are executed in full accordance with the order of June 29 of the same year, No. 624, as well as takes into account all changes made on January 24, 2012, No. 31n.
The value of the software is that it allows you to fully automate the process of filling out and issuing waybills in organizations of all types, and also facilitates the work of those specialists who are directly responsible for this process.
The 1C Motor Vehicle Management program not only increases the efficiency of workers, but also significantly reduces the number of specialists who are fully loaded exclusively with “paper” work. This is achieved due to the wide degree of automation of all production processes associated with the organization of transportation.
Practice shows that in this case at least 80% of all typical processes are automated, including those associated with the warehouse movement of delivered and dispatched goods. Of course, to achieve the best effect, it is necessary to use specialized modules from 1C ("Warehouse", for example).
Minor Limitations
In most cases, the youngest (and therefore the cheapest) version of “1C Motor Vehicle Management” is suitable for the company. Only in this case, you should remember about the limitations that specialists may face:
- Only one employee can work with each concrete base at a time.
- It is impossible to make changes to the configuration: only a standard solution and its update are supported.
- Work in the client-server format is also impossible.
If the company needs these functions and wants to comprehensively automate the work, it is necessary to apply the following configurations: “1C PROF Vehicle Management” or “1C: Enterprise 8.2”, which are fully functional, can be rewritten “for themselves,” and can use additionally written modules.
The capabilities of older versions are very wide. It is especially important that any 1C programmer who is familiar with the basics of the program will be able to create an additional plug-in module that is required by a particular enterprise to solve strictly defined tasks.
Key Software Features
There is the possibility of automated filling and printing of the sheet "Information about the daily order", which will reflect all the necessary information. So the fourth paragraph of the order of January 24, 2012, No. 31n, is implemented. The program also got the opportunity to fill out form No. 16-VN (which reflects the specific causes of temporary disability).
The two-dimensional code is in the DataMatrix format, which fully complies with the requirements that apply to automation systems for entering data into waybills. In the test (so far) mode, electronic documents are also supported, the data in which are received from satellite monitoring systems of routes and working hours. There is support for equipment for scanning barcodes:
- The blank number, which is encrypted in the code, is automatically entered.
- On the contrary, it is only possible to search for data by a number that is encoded in a barcode.
As in the past case, the younger versions of "Vehicle Management 1C 8.2" do not support the full range of capabilities that were originally conceived by the developers. In older versions of software, the list of possible jobs is much wider:
- Creation of a separate register of stolen, intentionally damaged or lost forms of waybills. This is especially true for large enterprises in which, due to constantly confusing confusion, it is likely that such documents will be stolen.
- Creation of comprehensive reports on already used sheets of temporary disability, in order to fully accrue sickbay drivers and forwarders.
- Even in the basic version, it is possible to change the layouts of these documents.
- Full audit of all changes made to waybills. A common, constantly updated database will prevent any fraud attempts.
- Maintain access control to these documents. This also provides a significant increase in the safety and profitability of the company.
- A special function is the validation (authentication) of a sick leave certificate for temporary disability of drivers and other persons. It is possible only in the older version “Vehicle management 1C 8.2”, as well as in the presence of relevant agreements with local health organizations.
- There is also the possibility of filling out travel sheets and daily allowances on behalf of several legal entities at once.
- The program can record in the system and post routing documents that were filled in by other organizations.
- On the form, you can print any required variety of fields, as long as the availability of free space on the form allows. This allows you to do even "1C Standard Automotive Management".
- The timing of the control of transport time is controlled, based on the law of January 24, 2012, No. 31n.
How is the exchange of information with other information systems
A valuable opportunity is the ability of the program to unload client information from files with any structure. These include standard text documents in almost all encodings, as well as common formats - XLS and DBF, which are often used in the workflow of any institution whose work is somehow related to the provision of transport services.
In the same form, it is also possible to unload ready-made route sheets. Thus, the program "1C: Vehicle Management" allows you to establish effective interaction between several companies.
Maintaining documents on forms related to strictly reporting
It is known that the records on the form of many documents relating to strictly reporting ones should not go beyond the cells that were provided for their recording, and also cannot be in contact with their borders. The difficulty is also that the form itself has a decent number of specific features that make it difficult to print on it with the help of common office equipment:
- The size of the left and right margins is only 4 mm.
- In order for a two-dimensional recognition code to be confidently read by all devices adapted for that, a printer resolution of at least 600 dpi is required.
Recommended printers
Branches of OKI and HP in our country have specially developed separate recommendations that just provide a solution to this problem. To see their effect in practice, the following examples of printing equipment were provided to the 1C office:
- OKI B431d.
- HP Officejet Pro 8500A.
- HP P1606.
- HP P1006.
- HP P1102.
- HP P1022.
All of the above printers have an empirically proven ability to print waybills in the required form. For more details, see the list of suitable printing devices in the help file of the program “1C: 8.3. Driving a vehicle. " Note that this software has passed certification in the relevant authorities of our country.
The importance of the update ...
But what if the organization does not have printers of the above models? Do not worry, since 1C constantly keeps a record of newly released models of office equipment with their subsequent entry in a special register. Most likely, if the printer does not belong to some very new family, it will be correctly detected by any 1C program, but only if the databases of the latter are regularly updated.
Key notes on using the program
How does 1C: Vehicle Management work? The user manual will give much more information, but we will give the basic information on the pages of this article. Firstly, you should install the program itself. This is done as standard, but the manufacturer himself strongly recommends putting it at the root of drive “C”.
In this case, “1C: Enterprise 8. Vehicle Management” will work much faster, as the indexing of the databases will begin to pass much faster. Given the “trends” of recent years, developers also recommend installing the program on an SSD (solid-state) drive, since such drives demonstrate a phenomenal random read speed. This is very important when working with large databases of large corporations. Consider the process of creating a standard working base:
- Open Windows Explorer, and then go to the working directory (that is, the folder) of the program.
- Open the context menu by right-clicking, select the directory you need.
- Paste the copied folder into the directory you need using the context menu of the mouse or the keyboard shortcut Ctrl + V.
- Right-click the directory again, select “Rename”, give the folder the desired name.
Register a new database
Immediately after starting the program, a window will appear in which the newly created database will need to be registered. Please note that after carrying out this operation (it is easy to perform it, since there are hints) touching the newly created folder, deleting or renaming it is strongly discouraged!
Moreover, it is not recommended to even paste copies of the same folder (created by shadow copying the volume). If you need to radically change something, it is better to create a new database with the subsequent import of the contents of the old directory. In the case when users do not follow this rule, the correct operation of the program is not guaranteed.
Simply put, “1C: Vehicle Management PROF” supports standard management methods adopted by the Windows family of operating systems, which greatly facilitates the assimilation of the program by inexperienced users. This reduces downtime and allows you to keep company profits at the same level.
How do ordinary users rate the program?
How do users rate the 1C: Enterprise 8. Vehicle Management program? Testimonials indicate that employees like the easy setup of the software product, as well as the logical, thoughtful arrangement of interface elements.
1C company is working hard in the field of program code optimization. If earlier versions were difficult to “blame” for the high speed of work, then the latest releases are really fast, and to achieve this, there is no need to completely update the entire computer park of the enterprise.
conclusions
Thus, the program “1C: Vehicle Management” of the 8th version is an excellent choice for all modern companies. The introduction of this software package at the enterprise will significantly reduce time and labor costs, optimize transport processes.