SharePoint is Microsoft's browser-based collaboration and document management platform. A content management system allows groups to create a centralized, password-protected space for file sharing. Data can be saved, loaded and edited.
Sharepoint - what is it?
A SharePoint software solution is a web intranet that can increase the efficiency of your organization by optimizing data management and access.
Microsoft's corporate information portal can be configured to run intranets, extranets, and Internet sites. This is a kind of server for sharing, blogging, wiki styles, which mainly provides support for Microsoft Office.
So, SharePoint - what is it? Let’s first consider this from a technical point of view. There are Windows SharePoint Services (WSS), Microsoft Office SharePoint Server (MOSS), and Microsoft Search Server. Each of them brings its own functions to the table and relies on each other.
Windows SharePoint Services performs the basic functions that Gartner invokes in the underlying content services. It offers the user access to the Versioning and Check-in / Checkout functions. WSS can then be expanded with applets to add additional collaborative features, such as email alerts and shared calendars.
Functional Description
Microsoft Office SharePoint Server (MOSS) is located above the WSS layer and adds additional features to both the basic WSS layer and additional ways for the end user to interact with the repository. Data is stored in an SQL database. Using Webparts, the service can provide this information to the user using a wide range of different modules and for interaction in different business scenarios. These include such diverse applications as Collaboration, Document Management, Sharepoint Designer, Records Management (including DOD 5015.2 certified components), Workflow, Personalization, more sophisticated metadata models, as well as Web 2.0 blogs and Wikis.
Finally, there is Microsoft Search Server, an Enterprise Search system that provides advanced indexing and search capabilities that can be integrated into the MOSS web interface.
Microsoft itself describes SharePoint 2010 as Collaboration, Portal, Search, Enterprise Content Management (ECM), Business Process Management (BPM), and Business Intelligence (BI).Flexible management tool
The content management system based on the Microsoft browser allows you to centralize the protected space for sharing documents and teamwork. Serving more than 200 thousand organizations around the world. These companies use SharePoint to create intranets, store, organize and share information with the entire company in one central place.
SharePoint is a flexible tool and can be used in different ways:
- place of storage of documents;
- collaboration tool for processing daily workflows and reading company communications.
What is a SharePoint site?
When we talk about sites, we mean places where people can work together, find and save information. They also facilitate collaboration. You can invite your team members to work on the site with you.
They offer a common platform for collaboration. In other words, when many people save content on the site, this content can be accessed and shared by site members, and everyone knows where specific documents are stored (and their latest versions). Updated task lists, the latest version of your calendar - all of them are stored on your team resource. Therefore, you do not need to constantly request these documents. You (or the site administrator) can decide who has access to each section. Rights can be based on such things as geography, departments, general tasks.
Search Value
Think about the amount of content that is created throughout your organization: from documents and reports to image files. Finding the right document may be difficult depending on the size of your company, be it a PowerPoint presentation, an Excel sheet, a .doc format, or other piece of content. That's why search is such an important aspect of Microsoft SharePoint.
List and Libraries
Sites consist of SharePoint lists and libraries. What is it? Lists are the basic building blocks of SharePoint Designer. Almost everything we create in SharePoint is stored in it. This element mainly includes headers and rows of data, as in an Excel spreadsheet. An example would be a customer list. A SharePoint list is much more dynamic than storing data in Excel.
Such elements can be accessed and updated by all team site members - without the need to create a new version. What does it mean? Viewing the list of the project, including deadlines, can be accessed, added and edited by any person with access from anywhere at any time .
Resource Benefits
SharePoint 2013 file sharing has become popular as it was an easy way to share documents online. After all, there are so many advantages. Many organizations that have adopted SharePoint have taken advantage of the ability to download documents and share this data with others.
One great example of sharing on a website is the extranet of a company where users are not in the same place or in the authentication domain. Using forms-based authentication, accounts can be created for people across different physical and corporate borders. By providing one place for shared documents around a task, not a corporate entity, SharePoint goes beyond file sharing.
Microsoft SharePoint Issues
A functional resource with great data management capabilities has its own vulnerabilities. SharePoint - what is it? The challenge is to support certain industry standards. SharePoint Records Management features let you save documents for legal or historical reasons. This can be a problem in some areas of activity (medical and financial), where there are complex regulatory requirements for accounting. In such cases, you should consult with a professional regarding a specific industry solution.