The fastest way to illustrate a process is to display a graph or chart. However, this means that you will have to redo it every time any changes occur. In order to display data instantly, as well as automatically update them, try using Microsoft Word. This editor is equipped with a tool that automatically generates hierarchical schemes. So how to make charts in Word?
Step 1
Launch Microsoft Word. To add a graph to an existing document, open the file and navigate to the desired location. Press "Ctrl + Enter" to add a new page. Otherwise, the program starts a new blank document when it is opened.
Step 2
Click the Insert tab. Click the "SmartArt" button on the ribbon, and then the "Select SmartArt Chart" pop-up will open.
Step 3
Click the Organizational Chart link in the left column. Browse the various options offered by the editor. All offers are displayed by default, so you can change colors as you wish and add rows and cells in the next steps. Continuing to follow the instructions that indicate how to build a chart in Word, select the variant that is most suitable for your data.
Step 4
The next step for those learning how to draw diagrams in Word: click on the top cell in the graph, which can display "[Text]" by default. Enter a name and, if desired, a description of the guiding process in your scheme.
Step 5
Move to the next rectangle that appears below the first. Enter a name for the next most important process. Most templates in such a chart contain three default rectangles. If you need to enter one or two values in this branch, click the field and press the "Delete" key. If you have more than three categories that you need to display, click on any rectangle several times in a row, and then click on the “Add Shapes” menu located in the main ribbon. Click the Add Shape button to add another rectangle on the selected branch. Continue to do this until all of your values at the same level have been entered.
Step 6
Click on the rectangle in the second row, and then on the "Add Shape" button. This creates the next lower level in the organizational hierarchy. Add the required number of rectangles to enter all your values located at this level. Continue adding fields and rows as needed. Please note that when adding new paragraphs, Word will automatically compress the chart to fit it on one page.
Step 7
Following the step-by-step instructions on how to make diagrams in Word, now use the menu to establish links and confirm the hierarchical basis of your diagram.
Step 8
Click the "Change Colors" button located on the ribbon. Choose a different set of shades if you do not want to keep the blue chart created by default. You can also change individual colors on your chart. Click on one or more rectangles while holding down the Ctrl key, and then on each rectangle to change its color. Right-click on any of the selected items and select "Shape Format". Continuing to follow the instructions on how to draw a chart in Word, in the Fill window, select a new color.
Step 9
Click the File tab and select Save As. Enter a name for the organizational structure and choose where to save the file. Click on the "Save" button.
In some early versions of the program, for example, 2007, the solution to the question of how to make diagrams in Word is performed in the same way, with the only difference being that you should use the "Control" button instead of the "File" tab.