When working with office programs, the user often encounters hyperlinks. They provide the opportunity to go to web pages and open other documents necessary for work. In order to optimize the workflow, you need to know how to create a hyperlink in Word. This will help you easily navigate to the desired text, file or image, without wasting time on long searches for documents that are interconnected. This function is available in versions of Word 2007-2010, so users can choose the most suitable version of the program for themselves.
Creating a hyperlink in Word 2007
Specifying a web page address in an MS Word document will not be difficult, just copy and paste it into the document. The program independently recognizes the address and applies a special design style. However, sometimes it becomes necessary to specify a link to the address.
In order to get a hyperlink in Word 2007, correctly inserted into the text, you need to know certain rules for its creation. It is very important that it is in harmony with the general text on the semantic load.
By opening the Word program, there you can find the “Insert” section and the “Hyperlink” item. When the text is typed, it is necessary to determine which words or words will become the link. In the left part of the window the user will be given a choice: you can create it on a document, web page, email address or a specific piece of text. You need to select the latter so that it maximally characterizes the file to which it refers.
Having selected a fragment, it is necessary to click "Hyperlink". In the window that opens, you must specify the document or file to which the link will be. Then click OK, confirming your choice. If all the actions are performed correctly, the text fragment will turn blue and underlined.
To follow the link, just click on the selected phrase once, while holding down the Ctrl key. When the notification window appears, click "Yes." After that, the document to which there was a link will be opened. If the user is not comfortable navigating in this way, Word has the ability to change the settings. After that, it will be enough to left-click on the link. In Word 2010, you must go to the File section, and in Word 2007, in Office. There will be a tab “Options”. Next, you need to find the items "Advanced" and "Insert options." If you uncheck the box next to Ctrl + ... and click OK, the settings will be changed.
How to make a link?
The user must not only know how to create a hyperlink in Word, but also properly format it. It does not depend on the content. After filling in the “Text” field, the preliminary text will be visible, not the network address or URL. If desired, you can set a hint, which can be up to 255 characters long. It will be reflected in a small yellow window if you move the mouse cursor. In the case when the text will not be entered, you can view the address that is associated with this message.
To move between fragments of a document, you need to know how to create a hyperlink in the Word within a single file. To do this, you need to structure the document, correctly format the headings and bookmarks. This can be done using the “Insert” tab and the “Bookmarks” item. After they are displayed in the "Hyperlinks" window, you can select the necessary objects.
Hyperlinks are edited thanks to the context menu that appears after pressing the right mouse button. They can be changed, copied or deleted.
How to insert a hyperlink in Word 2010?
The hyperlink in Word 2010 is created in the same way as in the Word 2007 version. You need to open the document and determine which phrase will be decisive. Having selected it, you need to click on it with the right mouse button and select the "Hyperlink" item. After that, the user will see the "Insert link" window. You can call it in another way: to do this, find the “Insert” tab and click on the “Hyperlink” item.
Experienced users for their own convenience apply not only knowledge of how to create a hyperlink in Word, but also enter a hint. To do this, go to the "Text to display" field and enter the necessary sentences there.
If the user does not need to create text, just specify the network address. After that, click OK. Now the selected phrase will become a link and help you easily navigate to the desired document or file.
The hyperlink in Word is installed not only on other objects, but also within the framework of one document. Having structured the text and created bookmarks, you need to go to the "Insert" section and specify the necessary parameters.
Table of Contents in Word 2010
To use all the features of the program to facilitate the work, the user must not only know how to create a hyperlink in Word, but also be able to work with the table of contents.
If necessary, you can make sure that by hovering over each table of contents, the user automatically goes there. To do this, you need to structure the document: the table of contents should be on the first page, and the chapters on the next. After the first chapter is highlighted, right-click on it. Before the user, a list will open, in which you need to select the Hyperlink item, and then the Placeinthisdocument tab. A full list of document chapters appears on the right side. The selection is confirmed by pressing the OK button. If all the actions are performed correctly, clicking on the first chapter in the list will open it to the user. By analogy, all other chapters are “tied”.
Table of Contents
If desired, the user can change the style of the table of contents, making it noticeable and unlike the rest of the text.
To do this, select the chapter that has already become a link, and then go to the Hyperlink section and select the Placeinthisdocument item. Pointing it in the right corner, click OK. Now the chapter does not function as a link, and its style can be changed. If the action is successful, you need to select the next chapter and press Ctrl + Shift + C and Ctrl + Shift + V.
Hyperlink to Email
If the user knows how to create a hyperlink in Word, it will be much easier for him to work with the program and create documents that are convenient for perception. If you need to leave a link to an email address, you can do this as follows: having selected the desired text fragment or picture, go to the "Hyperlink" menu. In the "Communications" section, click "Email" and enter the address.