Often, upon completion of work with Excel documents, it is necessary to fix the result in order to exclude the possibility of editing. One of the ways to achieve the desired result is to convert Excel to PDF format.
Translation in the editor
One of the easiest ways to convert Excel to PDF is to save the document in this format. To do this, select the "File" menu, where click on the "Save As" item.
In the window that opens, you will be asked to select the path and name under which the file will be saved, as well as the extension where you need to find the PDF format. After selecting the optimization parameters and the range of data to be saved, it remains only to click on the "Save" button. As a result, a file will be created at the selected address that contains all the marked information.
Using add-in
However, in some earlier versions of Excel, the PDF option is missing from the list of acceptable formats. In this case, you should use another method by installing a special add-in for the program. It will allow you to convert Excel to PDF even if there is no program that supports working with this format. This plugin is called Save as PDF and XPS. It can be downloaded for free from the official Microsoft website.
After installing the plugin to save the document in PDF format, you should follow three simple steps. In the “File” menu, you need to find the item “Save and send” for the versions of the program of 2007 and 2010, and “Save as” for the rest. In the first case, the menu will select "Create PDF / XPS document", which will open a window with settings similar to the settings for saving the document in the editor. In the second case, in the expanding menu you need to find a PDF or XPS, which will bring up the same window. As in the editor, the add-in offers the user how to save the entire document, and leave only the selected range of cells in the table.
Special services
If there is no opportunity to use the methods proposed above, then a special converter will help to convert Excel to PDF. At the moment, there are both special online services and programs that do not require a network connection. Both of them use the same algorithm of actions, giving similar results.
In the case of using web applications, you only need to download the document you are looking for, after which you should download the result after a while. In an offline program, you just need to select the appropriate file, specify the parameters and save the document path. One of the advantages that the converter has (PDF to Excel) is that it can also translate without using special programs.
Reverse conversion
You may need to return the original format if necessary to continue working with the file. So, if you convert Excel to PDF, then all the data will remain, but the formulas will be inaccessible to the user. Thus, in order to keep the process of obtaining results secret, it is enough to double-convert the document. And if the editor itself can also help in the Portable Document Format , then only the PDF to Excel converter can guarantee the return of data.