The main objective of the intra-organizational space is a high-quality and efficient exchange of information. To ensure that the interaction between employees is productive, computer corporations are working to create a successful platform that would be responsible for this task. Among others, Microsoft has taken this issue seriously with its SharePoint product. What kind of program is this?
What is SharePoint?
As you already understood, we will deal with Microsoft SharePoint. What is this program, what are its need and advantages? So, this is a comfortable program responsible for organizing productivity between company employees. Thanks to the platform, a portal is created within the corporation, which serves as a single connecting center for communication of employees, as well as a place to store service information.
What is SharePoint for?
In total, we figured out MS SharePoint: what it is and what to do about it. Now let's see what this program is for. When the internal communication portal is created, the program allows us to organize a common system for the joint processing of documents and projects. Now it is possible to create an online platform for communication, automation of work processes and the solution of such tasks.
What is SharePoint Designer?
One of the components of this project is SharePoint Designer. What kind of program is it and why is it needed, we will understand further. We understood the main purpose of SharePoint. What kind of program is this, we know. But, as practice shows, not all funds work in full, and therefore it is necessary to expand the restrictions.
To work with web sites was complete, use web editors. SharePoint Designer helps you get step-by-step quick setup:
- use of patterns;
- filling with modular components;
- necessary design;
- quality design, etc.
This program contains everything you need to help you get started quickly with a website. In this case, everything is simple, so there is no need to know complex codes. You only need to have a general idea of visual design tools.
Despite the fact that SharePoint Designer belongs to the general family of the corporation, software is not found in the delivery of the standard Office suite. Therefore, if there is a need for this program, you will have to purchase it separately. By the way, it can also be obtained free of charge, but only for a trial period.
Targets and goals
As we already understood, SharePoint Designer belongs to the standard plain web editors, and therefore its functions and tasks are also quite familiar:
- formation of HTML pages;
- creating ASPX pages;
- work with web applications;
- website management.
For the process to be correct, working with Web sites requires a connection to a server where SharePoint services are already running. If your task is to create an HTML or ASPX page, then, in principle, you can not use the connection to the server. The only point is that upon completion of the work you will need to download all the files.
Basic principles
Working with this program, as already mentioned, is quite simple. At first, you will be met by an elementary interface, and intuitively you will figure out the next steps, unless, of course, you once worked with a web editor.
The next thing you need is text input. Some code combinations suitable for HTML design are already presented for you. Basically, the constructor is no different from the already known ones.
The program allows you to add design elements: tags and server elements. Despite the fact that there is still a difference in these components, the method of entering each of them into the text does not differ. By the way, you can insert elements with different configurations, parameters can be selected in the context menu. After the design of the project, you can preview and save it.
What is SharePoint Workspace?
The next component is SharePoint Workspace. What is this program and what is its purpose? This software was released in 2010 by Microsoft Corporation and replaced Microsoft Office Groove 2007. The program is an application that provides online access to document libraries and other SharePoint services day and night.
The new version of the old software turned out to be more interactive and flexible. You can work with the application independently or in tandem with SharePoint Server. If you look at SharePoint Workspace, what it is and why, then the main task is clear: real-time synchronization of content on a PC with documents and lists. Unlike the last component responsible for design, this one serves more as a communication platform on previously created areas or sites.
Opportunities
So, the subject of our consideration is Microsoft SharePoint Workspace. We already know what this is, and therefore it remains to figure out the possibilities that this software provides for us. First of all, this is the design of workspaces, divided into several types:
- SharePoint
- Groove
- public folder area.
The first option is responsible for synchronizing two directions at once directly, without any processing. Work is carried out with content libraries and lists on a separate PC. The next area is designed for a fully functional process between all employees. Moreover, this environment is considered the most secure. The third option is designed to maintain and operate employee access to OS folders.
The following features provide easy installation and startup without third-party assistance. At the same time, starting a joint work, it is worth considering that the software functions both in connected and offline mode. Also, thanks to automatic synchronization, you will be available to return to the latest versions of the document.
It turns out that SharePoint services (what kind of program you already know) support the following processes:
- optimization;
- integration;
- simple user interface;
- message exchange;
- content search;
- safe mode and more.
Of course, this is not all the features that are available to users.
Configuration errors
It's time to talk about Microsoft SharePoint setup errors. What will it give us? Perhaps this section will not help you, but still, if you encounter this problem, then you will have a solution. Due to the fact that this software is very complex and multifunctional, users have to deal with errors anyway.
- Do not save! It is very important that the application has a large supply of memory, as some functions may stop working.
- Proper use of Microsoft SQL Server. It is desirable that this "employee" find a separate place on the physical system and not share resources with anyone.
- Learn independence! Often, many errors are related to using the farm setup wizard. This companion has many shortcomings and often provokes the system to failures.
- Care when creating web content applications. The problem is using the wrong URL. To avoid this kind of error, it is better to step by step document all the settings of the web application.
- Do not use one account. This is one of the oversights that could damage the security system. To avoid this, it is better not to go in cycles on one account.
- Preservation! Remember that by default, the application must have the database settings saved. So you protect yourself from unnecessary losses.
Of course, there are other errors associated with setting up the application.
Efficient use
We figured out SharePoint (what kind of program is this, we also know). Now consider where the software will behave most efficiently. If we talk about areas, the application is suitable for:
- Leadership
- marketing and advertising;
- IT technology;
- users
- administrators.
So, with SharePoint, management can agree on standards, keep track of appointments, and set tasks. It is also possible to register ideas, form analytics and communicate directly with colleagues.
Thanks to the application, advertisers can create a presentation of a brand or organization on the Web, conduct internal advertising for employees, and also communicate with partners and customers.
IT people can work with the user service portal, distribute, take into account and analyze user reviews, centrally manage the portal, use the created templates.
Ordinary users can have access to official information, communicate with colleagues, fill out applications and conduct workflow.
Administrators can register correspondence and documents, arrange business cards, call transport and taxis, create reservations for tickets, hotels, conference rooms and more.
In general, as practice shows, large companies welcome those who have repeatedly come across SharePoint and its components.