Why you need a signature in an email, everyone knows, but not many know how to set it up correctly. This article will focus on setting up mail from Microsoft. We will tell you how to make a signature in Outlook.
What will we need?
- A computer.
- The mail client installed on it .
- Internet connection.
How to make a signature in Outlook?
We launch the client program installed on the computer from Microsoft. Mail must be configured for your account. To create any of the two types of signatures, we need to select the "Create Message" function, which can be found on the toolbar at the very top of the window. In the letter form that opens, we also go to the work area, which lists a list of features. We are interested in the "Signature" item. Click on the button. In the window that opens, we see three sections:
- names of signatures;
- Signatures themselves
- their setting.
We will understand them in stages. The first thing we will look at is how to make a signature in Outlook. In the first section we need to set a name. We click on the "Create" button and prescribe it (you can think up at your discretion, for example, "for work", "for friends" and so on). Please note that this is just the name of the signature. After that, go to the second section and write directly the text that will be indicated at the end of the message. As a rule, in business correspondence, these are indications of the position, department of the employee, his contact information. Also, the signature may have the following form “Regards, (username)”. You can create several such options for each case. After the signatures are created, we proceed to configure them. In the third section, you can specify their automatic application. The signature will be displayed when creating a new letter, when replying to a message or when forwarding it. And also in all these cases. Attention! If you do not set these parameters, then you will have to manually sign each letter by going to the "Toolbar", therefore, to save time, we recommend that you set the parameters.
Online Mail Setup
How to make a signature in Outlook when it comes to online mail located on the Hotmail site?
- We go to the site under your credentials.
- In the upper right corner, next to the username is the settings icon (gear). We click on it and wait until the page with the parameters opens.
- Select the “Composing Messages” section.
- Next, select "Formatting, font, signature."
- In the window that opens, you can configure the font, its size and style, as well as create the signature itself. At the moment, we will be writing text.
- Fill in the text box and save the parameters. It is necessary to draw up a signature following the example of those we spoke about earlier.
- Done! No more settings are required. The signature will be automatically put on any letter, whether it is a new, reply or forwarded message. Unlike an email client installed on a computer,
the online version does not allow you to create multiple options.
So, now you know how to make a signature in Outlook expres, and now you can do it. The presence of text after the main message is always regarded as a good tone, so be sure to use it!