Do not know how to use the Word or forgot how to find any important function for editing text? In this case, this article will definitely interest you.
When editing text, people often encounter the problem of large spaces. Below you will learn how to correctly align in width in the Word, and how to use various functions in this program. So after reading the short course, you can successfully complete all the work you need.
To begin with, let's decide what, in general, implies such an expression as "alignment in width". This is how your finished text will fit on the page. Indeed, in addition to alignment in width, there are as many as three types of its distribution:
- on the left edge;
- in the center;
- on the right side.
And for each of them has its own algorithm of actions.
How can I align the text in width
So, so that you can successfully complete the process alignment in width, you need to do the following:
- Click anywhere in the paragraph of your text that you need to align.
- Now find the Home tab at the top of the Word page. It has five subgroups (“Clipboard”, “Font”, “Paragraph”, “Styles”, “Editing”), among which you need to pay attention to the “Paragraph” group.
- After going to this group, find the "Width" button in it and immediately click.
- Now your text is aligned.
How not to align text
No need to use the Space or Tab buttons on the keyboard to align. Since this will take you a lot of time, the main width of the text will be more or less.
How to remove spaces after alignment
It should be noted that as soon as you finish the work of aligning the text with the width, your concern will not end there, since you may well have large spaces between the words. But this problem is also extremely easy to fix. Below we offer you several ways to help answer the question - how to remove spaces when aligning to width.
Reasons for the appearance of large gaps in the text
Before proceeding to address the large gaps, it would be wise to determine the reason for their occurrence, since each of them has its own individual way of solving it.
There are several reasons for this problem:
- Large spaces can occur due to the use of various commands when performing alignment of lines in width.
- They appear due to the use of special characters instead of spaces.
- Formatting the text, or some parts of it after justification in width, can also cause this problem.
- If the “End of Line” symbol was printed, and then the ENTER + SHIFT keys were pressed, then you will automatically jump to the next line of your text, after which large spaces will form.
Techniques to bridge large gaps
If you are unable to determine what exactly is the essence of the origin of these biggest gaps, then just follow all the troubleshooting steps below. And remember the above reasons for the future, so as not to accidentally put a large gap in the text.
Removing large spaces
The first way to solve this problem is that you just need to remove a large gap and put in its place a regular one, for this you need to simultaneously press the three buttons on your computer keyboard: SHIFT + CTRL + SPACE.
Hyphenation
In order to get rid of large gaps immediately in the whole text, you need to:
- select it completely;
- after that go to the “Page Layout” tab;
- there, find the tab "hyphenation" and click "Auto".
After that the problem will be solved.
Tab
Find out if tabs were used instead of spaces. To do this, you need to enable the display of "non-printable characters" in the text. To complete this step, you must do the following:
- go to the “Home” tab;
- in the “Paragraph” group, click on the “Non-printing characters” button (¶).
After performing the presented actions, all non-printable characters will be displayed in the text, and you will be able to find out if tabs are the cause of the problem.
If so, then you just need to copy one of them and press CTRL + F, after which you will see a replacement window. In the first field of this window, paste the text with a large space, and in the second - the text created by pressing the three buttons on the keyboard SHIFT + CTRL + SPACE. After that, you need to click on the "Find and Replace" button.
After performing all of the above actions, the replacement will be made, and large spaces in the document will disappear.
Inter-character Intervals
If the reason for the occurrence of large gaps is inter-character intervals, then you must perform the following actions:
- in the top menu, find the “File” tab;
- then go through it;
- in the menu that opens, select the “Settings” tab;
- after that, you will have a table with the parameters, and you will need to select the "Advanced" item, and check the box "Do not expand inter-character intervals in the line with a gap" in it.
After that, click save and go back to the text. The problem with large spaces will be resolved.
Conclusion
After reading this article, you learned how to correctly align in width in Word. Now, when you have a need to perform the named action when editing your text, you can independently solve all the problems. Also now you can identify all the causes of the so-called large gaps and independently eliminate them.